Administration Assistance Projects

pre-funded

Project Support Associate Needed

About the Organization: We are an established UK-based telecommunications consultancy with active partnerships across international markets. Our operations involve close coordination with regional contacts to meet project demands efficiently. Position Summary: We are seeking a detail-oriented professional to provide short-term project support. The role requires effective local coordination and consistent communication with our UK headquarters. Key Responsibilities: -Submit regular progress updates and confirmations -Maintain professional communication within UK business hours Candidate Requirements: -Strong organizational and interpersonal skills -Professional and timely communication approach -Capable of working independently within set guidelines Compensation & Benefits: -Full coverage of all approved project expenses -Structured support from the UK office team -Potential for ongoing engagement based on performance Application Process: Interested candidates are only invited to submit a brief proposal stating their availability and interest. Applications will be reviewed and shortlisted candidates contacted directly.

Participant Recruiter for Short Video Data Collection Project

We are looking for a reliable freelancer to recruit and coordinate 20 unique adult participants (18+) for an AI/ML video data-collection project. This is a straightforward participant recruitment and coordination task. You will be responsible for finding the participants yourself, so please apply only if you are comfortable recruiting people from your local community, personal/professional network, university contacts, colleagues, friends, acquaintances, etc. The task for each participant is very short: * Record 2 separate smartphone videos * 15–20 seconds per video * No speaking * No editing * Can be recorded at home * Original/raw smartphone files required * Total actual recording time is less than 1 minute per participant We provide the freelancer with full recording instructions, example videos, participant eligibility criteria, consent information and QC support. Your responsibilities: * Recruit 20 eligible adults (18+) * Explain the provided instructions * Coordinate their recordings * Collect 2 original videos from each participant * Check that basic requirements have been followed * Organize the files for submission Total delivery: 20 unique participants × 2 videos = 40 short videos We prefer to receive the first 1–2 participant sets early so we can perform QC before you continue with the full batch. This helps avoid unnecessary re-recordings. Participants must voluntarily agree to the collection and use of their video/image data for AI/ML model training, development, testing and improvement. The applicable consent information will be provided. We currently have a specific participant profile required for this collection phase. Detailed eligibility criteria and a visual reference will be provided before recruitment begins. Timeline: approximately 3–5 days. Budget: $60 fixed for 20 accepted participants. The budget covers the complete recruitment and coordination assignment, including any participant incentives you choose to provide. This is part of a larger ongoing collection, so successful freelancers may receive additional batches immediately after completing the first 20. When applying, please confirm: 1. Your country/city 2. That you understand you are responsible for recruiting the participants 3. Whether you can recruit approximately 20 adults within 3–5 days 4. Whether the $60 fixed budget works for you Please apply only if you are comfortable with participant recruitment and coordination. Я б не писала в публічному оголошенні “Caucasian/European appearance”. Уже тим, хто відгукнеться, даєш вашу skin-tone scale 1–3 і пояснюєш, що це participant eligibility quota конкретної фази. Так і точніше, бо вам потрібен конкретний діапазон шкали, а не етнічність.

U.S.-Based Personal Virtual Assistant — Part-Time, Remote

We are looking for a reliable U.S.-based Personal Virtual Assistant to provide ongoing part-time administrative support. This is a remote, part-time contract role with flexible hours. Responsibilities include: Writing, editing, and formatting documents Managing and organizing emails Drafting professional email responses Managing accounts on various online platforms Performing online research Organizing documents and files Assisting with scheduling and reminders Completing general administrative tasks Requirements: Must currently be based in the United States Strong written and spoken English Good communication skills Comfortable using Gmail, Google Docs, Google Sheets, and online platforms Organized, reliable, and responsive Able to handle confidential information professionally Schedule: Approximately 10–20 hours per week, with some availability during U.S. business hours preferred. **When applying, please include your U.S. city/state, time zone, weekly availability, hourly rate, and relevant experience.

Online Research Assistant Needed for One-Month Project

Reliable, highly organized online research assistant sought for a one‑month fixed‑price assignment with possible extension. Duties: conduct thorough web research across design, marketing, and extractive industries; assess source credibility; synthesize and structure findings in shared Google Docs and Sheets. Require strong analytical and written English skills, proficiency with Google Workspace and online research tools, attention to detail, independence, ability to follow instructions, and commitment of ~4 hours per weekday with immediate availability. Include research experience, daily availability, and tools used to organize work.

Virtual Assistant – Workforce Support

We are a UK property maintenance company looking for an organised and reliable Virtual Assistant to help manage our workforce of tradespeople. We already have our own workforce management system and processes in place, so no specialist recruitment experience is required. The role involves contacting new and existing applicants by phone, WhatsApp and email, gathering basic information, updating their records, following up on documents and availability, posting vacancies when required, and contacting suitable tradespeople when we need someone for a job. Good spoken English, confidence on the phone and the ability to work independently are important. Initially around 10–15 hours per week, with potential for more work in the future.

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Personal Assistant

Providing professional administrative and organizational support to executives, managers, or individuals to ensure smooth daily operations and efficient task management. The project focuses on managing schedules, coordinating meetings, handling correspondence, organizing documents, and assisting with personal and business-related activities. Key Responsibilities: Manage daily schedules, appointments, and meetings. Coordinate communication with clients, employees, and business partners. Prepare reports, documents, and presentations. Organize travel arrangements and business activities. Maintain confidential records and administrative files. Monitor deadlines and ensure timely completion of assigned tasks. Provide reliable support to management and improve daily productivity.

Accounts Receivable

Manage one UK client’s outstanding account as part of our Accounts Receivable team. Professionally contact the client via WhatsApp and email, notify her of the balance, and negotiate a firm, courteous payment arrangement. Aim to secure a written agreement including a $250 CAD downpayment. Handle all follow-ups and correspondence independently unless escalation is genuinely required. Provided: client contact, outstanding balance, and relevant account details. Maintain professionalism and preserve the existing client-friendship tone.

Freelance Local Field Data Collector – Toronto

We are seeking two freelance field data collectors located in Toronto, Canada for a test project. This is local fieldwork, not remote work. You will physically visit assigned shops and restaurants in Toronto and complete simple location-based data collection using an Android app provided for the project. Tasks: - Visit assigned locations - Confirm the correct business - Take four required photos - Follow project instructions - Submit each collection through the Android app Requirements: - Physically located in Toronto - Android phone compatible with the project requirements - Mobile internet - GPS/location services - Available for flexible fieldwork between 6:00 and 20:00 - Able to follow simple photo and location instructions - No specialist experience required Compensation: USD 2–2.50 per accepted POI. The applicable rate depends on the time you can dedicate to the project. Higher rates may be negotiated. Platform budget note: USD 200 represents an indicative daily batch of 80 accepted POIs at USD 2.50 per accepted POI. Payment is based on the number of accepted POIs, and the daily total may vary. Project duration: 1–3 months. We currently need two collectors for this Toronto test.

Personal Assistant to Dyslexic Creative Professional

Personal Assistant to Dyslexic Creative Professional (Freelance / Artist / Entrepreneur) Overview: Seeking a highly organised, proactive Personal Assistant to support a dyslexic creative professional working across freelance, artistic, and entrepreneurial projects. The role focuses on providing structure, clarity, and reliable follow-through — complementing a creative, visual, and fast-thinking working style. Purpose of the Role: To manage and streamline daily operations, communication, and administration, enabling the employer to focus on creative and strategic work. Core Responsibilities: Communication & Written Support • Draft, proofread, and edit professional emails, letters, and documents. • Turn spoken or visual ideas into clear written material. • Track correspondence, reminders, and responses. • Support funding, project, and freelance submissions. Organisation & Administration • Manage calendars, inboxes, and digital filing systems. • Maintain structured to-do lists and project trackers. • File and monitor contracts, invoices, and key documents. • Keep accurate records of meetings, notes, and project progress. Support for Dyslexic Processing Needs • Summarise complex information clearly and concisely. • Read, review, and explain formal documents. • Break larger goals into step-by-step actions. • Provide clarity and consistency in written and digital workflows. Project & Business Support • Coordinate creative projects, shoots, and events. • Track budgets, deadlines, and collaborators. • Assist with invoices, expenses, and liaising with accountants. • Support with grant or funding applications and record-keeping. Skills & Qualities Required: • Excellent written and verbal communication. • Strong organisation, time management, and follow-through. • Meticulous attention to detail and document accuracy. • Empathy, patience, and understanding of dyslexia or neurodiversity. • Discreet, reliable, and proactive problem-solver. • Skilled in digital tools such as Google Workspace, Microsoft Office, Trello, or Notion. • Comfortable balancing structure with creative flexibility. The Right Person: You bring order to ideas and calm to complexity. You’re observant, dependable, and confident managing detail, systems, and communication for a highly creative mind. This role is about bridging strengths — turning ideas into action and ensuring nothing slips through the cracks.

Website Administration & Management - Some Design Involved

We need somebody to take over with the admin of running our competition website. We run new competitions every week. Weekly tasks to include: 1. Creating images for each of the 6 competitions 2. Creating website copy for each of the 6 competitions 3. Adding competitions to website (Wordpress) 4. Creating 3 emails per week in Customer.io to: - announce the new competitions added to the site on (Wednesday evening) - announce the winners following the draw (draws take place Wednesday - email should go out Thursday morning) - Remind customers about the next draw (Tuesday) The site can be viewed at beeluckyprizes.co.uk Any questions, let me know! Please let me know your relevant experience, the amount of time you expect to spend on this per week, and your weekly cost.

Help Laptop Setup

I am seeking a reliable helper based in the UK & Ireland to assist with the temporary management of my laptop. This role requires quick responses and effective communication. Ideal candidates should be located in UK and Ireland. Your responsibilities will include organizing files, troubleshooting minor issues, and ensuring the laptop is well-maintained during the management period. If you are detail-oriented and can respond promptly, I would love to hear from you!

Virtual Assistant / Admin Support for UK Property Company

`I run a UK property company focused on tenant-find and property management for HMO portfolios. I’m looking for a reliable virtual assistant / admin freelancer to support the day-to-day operations of the business. Main responsibilities will include: * Keeping HubSpot CRM updated * Updating and maintaining the Master Lead Tracker * Organising Google Drive folders and documents * Managing basic inbox/admin tasks * Preparing proposals and invoices from templates * Supporting client onboarding * Keeping records, follow-ups and notes organised * Following SOPs and checklists accurately * Helping keep the business organised as lead generation and client activity increases You must be confident using Google Drive, Google Sheets and CRM systems. HubSpot experience is preferred. I’m looking for someone reliable, responsive and organised who can follow instructions properly and work independently once the systems are explained. This will start as a short paid trial, with the potential for regular ongoing work if the fit is strong. Please include in your proposal: 1. Your experience with virtual assistant / admin work 2. Any HubSpot or CRM experience 3. Your experience with Google Drive and Google Sheets 4. Your availability 5. Your hourly or weekly rate 6. Whether you can start immediately Please only apply if you are comfortable working remotely and keeping business records organised and up to date.`

Experienced Recruiter for Growing Team

Seeking an experienced recruiter to identify, screen, and present highly qualified candidates for our expanding team. Responsibilities include sourcing talent through diverse channels, conducting thorough interviews, assessing cultural fit and skills, shortlisting top candidates with detailed profiles, and coordinating interview logistics. Ideal candidate demonstrates strong sourcing strategies, excellent communication, keen judgment, and a proven track record in recruiting for growth-stage organizations. Competitive, organized, and results-driven approach required.

Text File Review and Formatting Standardization

We have a compiled notes file that needs a careful pass to make the layout consistent, verify key figures, and remove duplicate lines. All content is ready to share, and the work is limited to cleaning and standardizing the existing material. Looking for someone who can start promptly and deliver a tidy, uniform document. Scope of Work: Apply a consistent layout across the entire file. Check selected figures and values for correctness. Identify and remove repeated entries. Ensure the final document reads smoothly and looks uniform. Ideal Candidate: Detail-focused and comfortable working with plain text or simple documents. Able to spot small inconsistencies and fix them reliably. Available to begin work soon and complete the task efficiently. Deliverable: A cleaned, standardized text file with uniform formatting, accurate figures, and no duplicates. Next Step: If you’re available to take this on today, please share a short note about your experience with document cleanup and your estimated turnaround time.

Search Valuations and Financials for 23 companies

Hi, I am looking for a freelancer that can go to google and find the valuations and financials for a list of 23 companies. This should be a relatively small task, but I am looking for a long term collaboration as we have regularly this kind of work coming in, moreover if you are good you are able to grow and develop within our company. Feel free to use AI, but make sure the results are reliable (That’s why I need the urls of where the data can actually be found). Attached is an excel sheet with the companies and the fields that need to be filled in in yellow (and with a “?”). I filled in “Lendinvest” so you can get an idea what I am looking for. If you want to send a serious proposal, please let me know a bit about your background and the numbers for “Shawbrook” so I can get an impression of whether you know what you are doing and of course this first search should be included in your quote. In particular I am need the following fields: Valuation, Goodwill, Revenue, Ebitda, Gross Profit, Total Loan Portfolio, Loan Portfolio on Book, Total Loan Origination and the date of the valuation, the url where you found the valuation, the date of the financials and the url of the financials. Note that: 1. the date of the valuation should match the period of the financials, 2. not all fields might be available and 3. I need the url of where the data can actually be found (e.g. annual accounts for financials, press release or stock market quote for valuation), not the search query. Looking forward to your proposal, Jetze Sikkema

Remote Business Admin Manager

We are seeking a highly organised UK-based Business Administration Manager to oversee daily admin operations and ensure smooth administrative functions for our business. The ideal candidate will possess a solid and proven background in business administration Candidates will need to have experience in a broad range of business operations including Purchasing, HR, payroll, invoicing and customer management as listed below Responsibilities: Purchasing Admin Purchases for the business via relevant supplier portals Maintaining any service contracts for the Home Updating relevant purchasing/service databases Client Admin: Facilitating the Client and Discharge Admin Processes, issuing admission information, contracts etc Maintaining all Client Records and Databases Invoicing: All finance/invoicing administration All other ad-hoc resident administration HR Admin Staff Recruitment, Hiring and Exit administration Ensuring staff Right to Work, ID relevant documents are always valid Collating Weekly Staff Rota Hours Totals Wages and Payroll Administration Staff Leave administration Maintaining the HR portal Maintaining all Staff records and databases Staff Training Administration Enquiries Management Enquiries email administration Signposting enquiries to relevant departments Experience: Proven experience in office administration or management roles Strong customer service skills with the ability to handle enquiries professionally Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and other relevant IT tools Good working knowledge of Google Workspace - gmail and Google Docs Excellent organisational skills with attention to detail Effective verbal and communication skills Previous experience working in an office environment or administrative setting is essential Demonstrated ability to manage multiple tasks efficiently under tight deadlines The candidate should also have: Must be UK based - Full office set up to include computer, laptop, printer, scanner etc exceptional IT and organisation skills with experience in different software systems Alongside required administration skills, the ideal candidate will be warm, friendly, and a caring team-player with a can-do attitude. Hours to be discussed

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Looking for a team with services of solicitor/accountant

We are looking for either a company or individuals who can work on umbrella employment management. this would required knowledge of compliance and registrations which are relevant to the regulatory bodies in UK. This job is best for someone who had worked in financial sector and employment law. Communication/dealing with HMRC, Companies House and FWA would be required. knowledge of Professional indemnity insurance, Public liability insurance acquisitions required. you should know about CQC registration, DBS checks, GLAA/FWA licensing, ICO/data protection compliance, PAYE compliance, HMRC compliance and Workplace pension regulations.

India-based expedition / research assistant

I am looking for a reliable India-based assistant to help me organise a long overland expedition across India starting in December 2026. This is not a standard virtual assistant role. I need someone who is comfortable dealing directly with Indian businesses by phone and WhatsApp, chasing responses, negotiating prices, checking details, confirming bookings and helping me solve practical problems quickly. Initial tasks will include: * contacting vehicle rental companies and checking availability and terms; * calling hotels, local suppliers and transport providers; * obtaining quotations and confirming information; * checking that businesses and offers are genuine; * following up when emails or messages are ignored; * updating simple spreadsheets with results; * helping with local research, bookings and logistics as the expedition develops. You should be: * based in India; * fluent in English and Hindi; * confident speaking to businesses on the telephone; * organised and persistent; * capable of working independently rather than simply sending me Google search results; * comfortable negotiating and asking detailed questions. Knowledge of Northeast India would be especially useful, although not essential. I expect to begin with a small number of hours each week. If we work well together, this could develop into a longer-term relationship involving future projects in India. When applying, please tell me where you are based, which languages you speak, and give me one example of a situation where you had to find something difficult, negotiate with suppliers or solve a practical problem for a client.

I need to claim a business profile on google

I have lost logins and do not know the email address attached to our listing. I have other logins for other business profiles but not this one. I need someone to claim this one as ours so we can change the telephone number on it.

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Urgent HubSpot CRM Setup and 439-Company Data Import

We need an experienced HubSpot CRM implementation specialist who can start immediately and deliver a simple, fully working commercial CRM. We need implementation, not advice or a recommendations report. This is an initial fixed-price project with a budget of £400. The work includes: * Configure one central HubSpot CRM using Companies, associated Contacts and Deals only for genuine active opportunities. * Create a simple sales pipeline, tasks, essential properties, saved views and a basic dashboard. * Import and deduplicate approximately 439 priority companies and their associated contacts from an existing spreadsheet. * Preserve the existing ownership allocations between our salespeople. * Create flexible business, product and campaign categories for Modern American Advisor, Women in Finance, Presence, Alynd, Operating to Scale, Future Proof, PlayVerto and future projects. * Configure appropriate user access, with complete visibility for senior management and restricted access for other users. * Connect and test Microsoft 365 / Outlook. * Complete three representative test records for approval before performing the full import. * Provide a short administrator guide and a 30 to 45-minute handover session. The core structure and three-record test should be completed as quickly as possible, ideally today, with the full import and handover immediately afterwards. Applicants must have demonstrable, hands-on experience configuring HubSpot, creating properties and pipelines, importing and deduplicating CRM data, and setting user permissions. Please state clearly in your proposal: 1. Your relevant HubSpot experience and examples. 2. Whether you can start immediately. 3. Your realistic completion time. 4. Confirmation that you can complete the initial scope for the fixed £400 budget. An NDA and individual, revocable system access will be required. Shared passwords will not be provided.