Administration Assistance Projects

Freelance Admin Support for Communication & Scheduling

I’m looking for a friendly and efficient freelance admin support professional to help me with managing client communications and scheduling tasks. If you enjoy helping others and have a knack for organization, this could be a great fit for you. The position involves responding to client messages and calls, and booking online meetings. I’m offering $19 per hour for this freelance role. Here’s what I need help with: - Responding to client messages and calls - Scheduling and booking online meetings What I’m looking for: - Someone with experience in administrative support - Excellent communication skills - Ability to handle multiple tasks efficiently - Proficiency in using scheduling and communication tools If you have relevant experience and are available to help, I’d love to hear from you. Please share some details about your previous roles and your availability.

Finance, Accounting & Administration Assistant for Care Homes

Finance & Administration Assistant (UK Based Freelancer) Hours: Part-time, starting 10-20 hours per week, with potential for growth to Full Time as the business expands. Company Overview: We currently operate two care homes dedicated to providing excellent resident care in a positive and supportive environment. We are expanding our business and looking for a skilled, detail-oriented Finance & Administration Assistant to support our financial and administrative operations. Role Overview: This role will report directly to Director of Property & Finance, and will involve independent work while coordinating closely with our home managers, external payroll team, and accountants. The role will initially focus on core financial and administrative duties with opportunities to take on greater responsibility as the company grows. Key Responsibilities: Finance & Accounting - Work closely with home managers to manage invoicing, expense processing, and monitor cash flow. - Liaise with payroll team for payroll processing. - Coordinate with councils regarding purchase orders and financial queries. - Assist with monthly and year-end reporting, business analysis, and similar tasks - Manage wage setup on the accounting system and oversee payment runs. - Handle bookkeeping, including receipt and invoice management on Xero. - Prepare cash flow forecasts and reporting - Submit invoices, manage edits, issue credit notes, and oversee credit control, liaising with residents’ families where necessary. Administration - Establish and manage utility accounts for care homes. - Format documents, spreadsheets, and other key business documents. - Support administrative systems management, including diary management and scheduling. - Assist with document organisation and digital file management. - Assisting Director's with various ad-hoc tasks as required Ideal Candidate Profile: Experience: Qualified or experienced in accounting, ideally with previous experience in care homes, home care or related sectors. Software Proficiency: Proficient in Xero (training provided for additional systems as needed). Soft Skills: Strong communication skills, empathy, and an ability to engage professionally and sensitively with residents’ families. Independence: Comfortable working remotely with minimal supervision while maintaining regular communication with key team members. Why Work with us? - Flexible, remote working arrangements. - Opportunities for career progression as the company expands. - A supportive team dedicated to making a meaningful difference in residents’ lives.

New Client Onboarding Assistant - UK based only

We are seeking a proactive Client Onboarding Assistant to manage and enhance the experience of new clients joining our services. This role requires excellent communication skills to clearly explain company processes, service offerings, and ensure smooth transitions from initial contact to active engagement. You will liaise directly with clients, addressing queries and guiding them through onboarding steps with professionalism and efficiency. While primarily remote, flexibility to attend onsite meetings in London when needed is essential. The ideal candidate will be organized, client-focused, and confident in building strong relationships. Previous experience in customer-facing roles is preferred.

Freelance Social Media Assistant for Beauty Consultant

I am a Beauty Consultant seeking a dedicated Social Media Assistant to support my growing online presence. This freelance role requires someone passionate about the beauty industry with strong communication and organizational skills. Key Responsibilities: - Respond promptly and professionally to messages and comments across all social platforms. - Assist in planning and scheduling engaging beauty content. - Monitor social media trends and suggest relevant content ideas. - Track and report on social media engagement and growth metrics. - Engage with followers and beauty community to build brand loyalty. Payment is €15 per hour. This is a direct freelance hiring, not an opportunity or outsource project. If you are organized, creative, and enthusiastic about beauty, I look forward to your application!

opportunitypre-fundedurgent

On-Site Business Verification – Johannesburg Area

We are looking for a local auditor or field agent to conduct a basic physical verification of a business address located at: Waterfall Business Park, Vorna Valley, Midrand (Gauteng), South Africa. Scope of Work: Visit the specified address in person Confirm whether the company PilotExport Import and Export (Pty) Ltd is physically present Check for visible signage, company nameplates, and office presence Take clear photographs of the building entrance, signage, and (if possible) the office itself Provide a brief written summary/report of findings Timeline: Visit to be completed within 3–5 business days Report and photos to be submitted electronically within 48 hours of visit This is a simple verification task and does not require an audit of financial records or operational processes. Preference will be given to individuals with prior experience in corporate verification, real estate inspection, or due diligence.

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On-Site Business Verification (Johannesburg Area)

We are looking for a local auditor or field agent to conduct a basic physical verification of a business address located at: Waterfall Business Park, Vorna Valley, Midrand (Gauteng), South Africa. Scope of Work: Visit the specified address in person Confirm whether the company PilotExport Import and Export (Pty) Ltd is physically present Check for visible signage, company nameplates, and office presence Take clear photographs of the building entrance, signage, and (if possible) the office itself Provide a brief written summary/report of findings Timeline: Visit to be completed within 3–5 business days Report and photos to be submitted electronically within 48 hours of visit This is a simple verification task and does not require an audit of financial records or operational processes. Preference will be given to individuals with prior experience in corporate verification, real estate inspection, or due diligence.

Social media review

Need someone to go through a social media page and view videos there to obtain research information. Fast review and feedback 1 day to do it

Virtual Assistant with digital tools experience

I’m building a growing coaching and wellness brand focused on career clarity, natural practices (including functional mushrooms), and content creation. I’m looking for a smart, proactive virtual assistant to help me manage operations across platforms. This is a long-term opportunity (starting part-time) for someone who loves structure, is tech-comfortable, and has excellent English.

Planning Portal Data Extraction

I need an administrative assistant who can search keywords in each of the 420 planning portals in the UK and return market intelligence about the types of planning application being made for certain types of structure. This involves going to each of the planning portals, typing in a search with some keywords and recording the return of projects in planning and the name of the company that made the submission. if you have tech that could help you – so much better

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Cold Calling VAs for U.S. Commercial Real Estate Acquisitions

We’re building a lean team to help source off-market commercial real estate opportunities across the U.S. If you're a sharp communicator who knows how to get answers and move deals forward, this is for you. Position Overview: - Full-time (40 hours/week) - Must work on U.S. Eastern Time - Minimum 2 years cold calling experience required - Excellent spoken English — clear, confident, and professional - Strong objection handling — you need to guide conversations, not read a script - Using an auto dialer – 200+ dials/day expected What You’ll Be Doing: - You’ll receive a dialer, scripts, and lead lists that include property details — you’ll know who you’re calling and why. - Your job is to engage with commercial property owners, ask the right qualifying questions, and gauge their interest in selling. - Once a seller expresses interest, the U.S. team will step in to evaluate and negotiate. - You bring the voice and the follow-through. - You’ll complete a daily report and enter qualified leads into our CRM for email nurturing. What This Is — and What It Isn’t: This is: - A results-driven role with clear expectations - A serious opportunity to grow with a high-performing team - A direct line into live seller conversations in U.S. CRE markets This is not: - A place to practice or “learn on the job” - A script-reading call center gig - For anyone who can’t hit daily output and engagement targets Incentives: - Competitive pay — based on experience - Performance bonus for leads that result in a seller commitment - Long-term growth opportunity with a team that values performance and clarity How to Apply: - Send your resume - Include a short voice note (30–60 seconds) introducing yourself and sharing your cold calling background — this is required. - If you’ve worked with dialers like Mojo, VICIdial, or GoHighLevel, mention that as well. - Please advise specific commercial real estate experience if not B to B experience Let’s make this a success. We’re hiring before the end of the month . Yona Edelkopf

PR & Admin Assistant

The role is providing admin and some basic PR support including the following; monitoring media coverage and liaising with our press cuttings agency, creating press cuttings and monthly cuttings books and media coverage reports for our clients, uploading content on our website and posting and picking up content on our social media platforms, creation of case studies for our most successful events and PR activities, making travel arrangements and creating the programme and press profile documents for press trips, assisting with sending samples out to press from our warehouse, helping to organise wine tasting events by sending out invitations on mailchimp, creating online registration on jotform, registration lists, helping with design of invites on Canva, name badges, event materials and helping to run the event if you live within easy access to London. Updating and adding contacts to our press list and trade database which will involve data entry, online research and emailing and some cold calling. You will need to be a native English speaker and have excellent communication skills, a personable and professional email and phone manner, a high level of attention to detail, efficiency, accuracy and organisation, a willingness to learn and be able to quickly grasp new activities with a can-do approach, work independently, be flexible and able to turn things around quickly and work to a deadline. Experience of working in PR and comms and knowledge of the media would be very useful but not essential as training will be given. You will need to have excellent knowledge of Microsoft Office, social media especially instagram, mail chimp, jotform, word press websites and canva. You will be working for a small, busy, friendly PR agency specialising in the wine industry. I am looking for ongoing support so please only get in touch if you are available and looking for ongoing freelance work. I'm happy for you to work remotely but being able to occasionally come to the office in London and to help run events would be ideal. The amount of work will vary each week but on average will be about a 2 days/week spread over the week. It would be ideal for someone with small children who needs to fit work around childcare.

We need an admin assistant

Personal Assistant Type: Freelance or part-time Location: Remote (UK-based preferred but not required) Rate: Negotiable – based on experience What you’ll do: • Help manage and organise calendars, emails, and task lists • Assist with coordinating projects, meetings, and team communication • Stay on top of deadlines and help us stay focused and efficient • Ideally help with content scheduling / basic admin for social media You’re a great fit if you: • Are highly organised, proactive, and good at taking initiative • Communicate clearly and reliably • Are comfortable with tools like Notion, Google Workspace, WhatsApp, etc.

Freelancer to procure interior and exterior design Projects

Freelancer to procure Interior and exterior design projects Our website is WWW.WESTYLEHOMES.COM We are a high end Interior Design company with our own manufacturing supply chain and experienced project teams. We are looking for Freelancers who can procure Clients for us and on successful outcomes we pay up to 10% of the value of the project. Value of the contracts varies from £30k to 200k+. We would be also interested to partner with Interior Designers on projects.

Company Sourcing in Dubai, UAE

I need a local representative in Dubai, UAE or nearby to conduct a verification. Below is the task: Job Scope: 1. Verify the subject company's activeness in Dubai, UAE 2. Provide photos of the subject company's office/factory 3. Interview with the subject company's representative Requirements: 1. Living in or near Dubai, UAE 2. Available to do the job between business hours (9 AM - 4 PM) (it only takes 2 hours at each place to finish) 3. Basic English Notes: - 1 project can only be taken by one freelancer (on a first-come, first-served basis) - The milestone will be released the following week (Monday) after the verification to give us time to organize the report and contact you if we need additional clarification.

Seeking Spanish and English speaking VA

Hola, Need someone to start immediately. I'm seeking someone who speaks English and Spanish from anywhere in the world (you need to be around during the day to make calls) to help me find a house for rent in Mexico. This is per hour with a bonus when you find me the house I move into. This is part time work upto 10-12 hours per week for someone who works from home, is intelligent, can read and follow English instructions easily, doesn't get upset by every little thing, can handle a strong personality, is reliable, respectful, and is a fast worker. There is a bonus if you find me the house I move into. Please message me for more details. Gracias

Personal Assistant

About the Role: Imperium Horizon Group is a newly launched luxury travel company, and we’re looking for a proactive and reliable Executive Assistant to support the Founder across a broad range of responsibilities. This role is ideal for a fresh graduate eager to grow within an entrepreneurial environment and take on real responsibility from day one. You’ll assist with both professional and lifestyle-related tasks, including handling sensitive matters. The ideal candidate is fluent in English, highly organized, tech-savvy, and has basic experience in social media marketing and management. Please Note: This position involves handling both business and highly personal tasks on behalf of the Founder. As such, confidentiality, trust, and a high degree of discretion are absolutely essential. Key Responsibilities: Support daily business operations including scheduling, email management, and travel planning Handle select lifestyle-related tasks such as coordinating reservations, online purchases, and organizing schedules Conduct online research and make phone calls on behalf of the Founder as needed Assist with managing communication channels across both personal and business contexts. Prepare documents, presentations, and basic reports Help with light social media content posting and account maintenance Maintain a high level of professionalism, confidentiality, and discretion at all times Requirements: Fluent in English (spoken and written) Basic experience in social media marketing and account management Strong communication, organizational, and multitasking skills Comfortable using productivity tools (e.g., Google Workspace, project/task management apps) Trustworthy, proactive, and eager to learn Preferred Profile: Ambitious and resourceful mindset with the ability to work independently Strong attention to detail and a willingness to take initiative What We Offer: A unique opportunity to grow alongside a brand new company from its earliest stages Direct mentorship and close collaboration with the Founder Exposure to executive-level decision-making and strategy A flexible, remote work environment with long-term potential A meaningful role where your contributions truly make an impact

Detail Oriented VA Wanted

We’re looking for a detail-oriented Virtual Assistant who’s organized, sharp-eyed, and surgical with their work. You’ll get support and coaching along the way, but your attention to detail needs to be elite from Day 1. Whether it’s managing tasks, reviewing documents, or catching the tiny things others miss—you should thrive on precision. If that sounds like you, we’d love to see what you’ve got.

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VA for Freelance Mediator & Business Support

I’m looking for a proactive, confident, and highly organised Virtual Assistant to support me across my diverse professional roles. I work as a freelance mediator and negotiator, and also run a skincare brand and a dropshipping business. The ideal candidate must have excellent spoken English, be comfortable speaking on my behalf when needed, and have a natural flair for communication, organisation, and research. This role requires someone who can manage day-to-day admin while also being proactive in seeking new opportunities, especially in the mediation and negotiation space. Key Responsibilities: • Inbox and calendar management, including scheduling meetings • Organising Zoom/Teams calls and handling follow-ups • Basic customer service (emails, DMs, live chat) • Supplier coordination and order tracking (dropshipping tasks) • Assisting with social media scheduling and light content planning (optional) • Conducting research and compiling reports • Data entry, document formatting, and light bookkeeping • Helping find and follow up on leads and networking opportunities for my mediator/negotiator services (e.g. sourcing panels, collaborations, speaking gigs, LinkedIn outreach) • Ad hoc personal assistant tasks as required Requirements: • Fluent English speaker with strong verbal and written skills • Experience as a VA or in a similar administrative/communications role • Highly organised and self-motivated • Tech-savvy and comfortable using tools like Google Workspace, Canva, Shopify, LinkedIn, etc. • Confident communicator who can help identify and secure professional opportunities • Bonus: Experience or understanding of mediation, negotiation, or the legal sector Pay quote is for 10-12 hours per month which will increase to 20 hours a month (so will increase to £400 per month) in 2-3 months. This is an ongoing role and will need someone with ongoing availability to commit The first month will be a trial to see how you do.

Customer Happiness Champion

We’re looking for a Customer Happiness Champion to make sure our customers feel supported, happy, and confident in our service. You’ll also play a key role in following up deliveries, queries and qualifying new leads submitted by our lead generators, while keeping records up to date on our CRM. ⸻ What You’ll Do • Follow up with existing customers to ensure they’re satisfied and getting full value • Act as the key contact between customers and our partners to resolve queries • Submit and manage orders for new equipment or service upgrades • Qualify new leads submitted by our lead generators—confirm accuracy, gather missing info, and assess potential • Keep customer and lead records updated in our CRM • Identify opportunities for upsells, referrals, or further support • Share feedback to improve our customer journey as we grow ⸻ What We’re Looking For • A friendly, proactive communicator who genuinely enjoys helping others • Experience in customer service, account management, or support • Excellent organisation and attention to detail—you’re on top of follow-ups and processes • Confidence using tools like email, spreadsheets, CRM systems • A self-starter who can work independently in a remote setup • Bonus: Experience in payments or working with sales teams ⸻ Why Work With Us? • Flexible remote working • Make a meaningful impact with real customer relationships • Friendly, founder-led team with room to grow • Your voice will be heard as we shape better systems and experiences ⸻ To Apply: Please send your CV and a short note explaining why this role excites you. If you want to stand out, feel free to include a short video intro (optional, but always welcome). ⸻ Job Type: Part-time / Full-time Schedule: Flexible hours, remote Location: Remote (GMT+1 timezone preferred) Compensation: Rate per hour, depending on experience Experience: Customer service or account management: 1 year (preferred)

Data Scraper to Collect Contact Details from Online Directories

We’re looking for a reliable data scraper to help us gather email addresses and contact details from several online directories we will provide. The collected data will be used to grow our mailing list for business outreach and marketing purposes. Project Scope: - Scrape contact details (name, email address, phone number if available, and any relevant business info) - We will provide a list of online directories for data collection - Goal: 3,000 valid and accurate contact details to start - Data to be organised and delivered in a clean, structured Excel or Google Sheets format To Apply: Please share: - Examples of similar work you've completed - Your estimated turnaround time for collecting 3,000 contacts - Any questions you may have about the project This could turn into an ongoing opportunity if the initial task is completed successfully.