Administration Assistance Projects

Turkey Schools Register Scraping & Email Decoding

Turkey Schools Register Scraping & Email Decoding Build a complete database of Turkish schools using the official MEB register as the master source, extracting address and telephone details and decoding the public email address provided through the MEB website. The attached Technical Specification forms an integral part of the project and describes the source, Adi/Bilgi logic, CHK decoding algorithm, validation rules, audit fields and required output. Before award: please submit 5 sample records following the attached specification. After award: first provide 200 records for review. Do not run the complete extraction before receiving our feedback. Final delivery is required within 7 calendar days from project award, including sample review and corrections.

Education Registers Scraping & Contact Enrichment

Education Registers Scraping & Contact Enrichment Build complete databases of educational institutions in England, Norway and Slovakia, using the official registers as master sources and enriching each record with email and phone details from the institution's official website. The attached Technical Specification forms an integral part of the project and defines sources, extraction rules, Priority Pages, email selection and required output. Validation Before award, please submit 5 sample records per country following the Technical Specification. After award First deliver 200 records per country for review. Do not run the complete extraction before receiving our feedback. After feedback, apply the agreed methodology to the complete datasets and reprocess the initial records where necessary. Deadline Final delivery: within 7 calendar days from project award, including sample review and corrections. Please read the attached specification carefully and raise any questions before running the complete datasets.

Outreach VA: Research & Build Relationships for Housing Provider

About us SoCal Community Homes is a supportive housing provider in Riverside County, California. We operate furnished shared homes for veterans, seniors, adults on SSI or SSDI, and people reentering the community after incarceration. We are small, we are growing, and we treat the people who work with us as part of the team. About the role We are building a network of referral partners: case managers, social workers, housing navigators, and program supervisors at county agencies, veteran organizations, shelters, reentry programs, and nonprofits across Riverside County. These are the professionals who place clients into housing. When they know us, they call us. You will do both halves of this work. First you find these people. Then you reach out, introduce us, and build enough trust that they agree to a 30 minute meeting. This is not sales. There is no product, no price, no close. Their hardest problem is finding a safe, available bed for a client who is ready to move. We have beds. That is the whole conversation, and most of them will be glad you called. Research: Build a verified contact list of 200 referral partners across Riverside County. For each one: full name, job title, organization, direct email, direct phone, city, and organization type. Named individuals only. General info inboxes and switchboard numbers do not count. Spread contacts across organizations rather than concentrating on any single agency. A list of cities will be provided Outreach: Send personalized introduction emails using our templates. Make friendly follow up calls to confirm you have the right person and invite them to a meeting. Book confirmed meetings on our calendar and send reminders. Log every call, email, and outcome in a shared tracker. Follow up on a set schedule so nothing goes cold. Keep relationships warm with periodic check ins on bed availability. Continue adding new contacts to the list as you discover them. What success looks like In your first XX days: a clean verified contact list, consistent weekly outreach across it, a steady flow of booked meetings, and a handful of agencies who recognize our name and reply when you write. We will set weekly targets together after training. What we need Excellent spoken English with a clear, warm, unscripted phone presence. You will speak with government employees and licensed social workers, so patience and clarity matter far more than speed. Error free written English that does not read like a mass template. Strong online research skills. You should be comfortable digging through organization websites, staff directories, LinkedIn, and public county listings to find a named person and a direct line rather than settling for a general contact form. At least one year in appointment setting, B2B outreach, lead research, client relations, intake, or similar work. Experience with US organizations is strongly preferred. Headset, computer, quiet workspace, reliable internet, comfort with Google Sheets, Gmail, and Calendar. Willingness to sign a confidentiality agreement. You will handle professional contact information only, never resident information. Terms This is a long term role and we expect hours to grow as the network grows. Keeping other clients is fine as long as your calling blocks are protected. How to apply Subject line: Outreach VA + [your city] + VILLAGE Answer in your own words: Describe a time you contacted an organization and had to find the right person to speak with. What did you actually say? And why would a social worker want to hear from a housing provider? Attach a 30 to 60 second voice recording introducing yourself and explaining why a case manager should consider our housing for a client. A phone recording is fine. We want to hear how you sound and how you think.

VA needed - website enquiries, media industry, UK/Netherlands

We need a reliable Virtual Assistant to handle incoming website enquiries and customer questions over the summer holiday period, starting next week through to the first week of September. Desk-based hours 9am - 5pm. Ideally you'll have media industry experience. Must be based in the UK or Netherlands. This is initial cover for a few weeks, but if you impress there's scope for more ongoing work.

Looking for Recruitment Support in Malaysia

Seeking a Senior Recruitment Partner in Malaysia for a 3‑month engagement. The ideal candidate is fluent in English, possesses deep knowledge of the Malaysian talent landscape, and has proven experience managing high‑volume hiring campaigns. Responsibilities include sourcing, screening, candidate engagement, and delivering timely shortlists for diverse roles. Strong stakeholder communication, efficient process management, and measurable hiring outcomes are essential. Prior experience with large‑scale recruitment initiatives will be highly valued.

Remote Customer & Schools Administrator

Remote Customer & Schools Administrator Part-time | Remote | Approx. 6–8 hours per week during busy periods Start date: Monday 7 September 2026 We’re looking for a friendly, personable and organised remote administrator to help us look after our parents, customers and the schools we work with during our busy start-of-term period. For us, this role is about more than simply answering emails. We want every parent who contacts us to have a warm and personable experience — to feel listened to, looked after and confident that there is a friendly person at the other end who is happy to help. The Role You’ll help us stay on top of customer and school communication, particularly during our busy start-of-term periods. Your responsibilities will include: * Responding promptly to enquiries from parents and schools * Providing friendly, helpful and personalised responses * Making sure enquiries are followed through and people aren’t left waiting * Sending schools any documents, forms or information they require * Following up on outstanding enquiries where necessary * Keeping emails and basic administration organised * Keeping track of anything that still needs a response or action * Passing anything that requires the business owner’s attention on promptly This is not a bookkeeping, payments or finance role. The focus is on great communication, customer care and keeping the administration running smoothly. Who We’re Looking For We’re looking for someone who is naturally warm, friendly and good with people. You’ll need to be: * Friendly, personable and approachable * A strong written communicator * Professional and confident when communicating with schools * Naturally helpful and customer-focused * Organised and reliable * Proactive and able to use your initiative * Comfortable working independently and remotely * Able to take ownership of an enquiry and make sure it gets dealt with * Able to communicate naturally rather than relying on generic or robotic responses Previous experience in administration, customer service, school administration or virtual assistance would be helpful, but personality, communication and reliability are particularly important to us. Hours We anticipate approximately 6–8 hours per week during our busy start-of-term period, with some flexibility depending on demand. The hours don’t necessarily need to be worked in one block. What’s more important is being able to check in at different points during the working week so parents and schools receive timely responses. As the start-of-term rush settles down, the hours are likely to reduce, with the possibility of further support during future busy periods. Pay £15–£20 per hour, depending on experience. Start Date Monday 7 September 2026 Ideally, we’d like to get you set up beforehand so you’re familiar with how we work, common enquiries and the documents schools may need before the busy period begins. How to Apply If this sounds like a role you’d enjoy, we’d love to hear from you. Please send us a short introduction telling us a little about yourself, any relevant experience you have, your availability during normal UK working hours and your hourly rate. Above all, we’re looking for someone who is friendly, reliable and genuinely enjoys helping people — someone we can trust to give our parents and schools the same warm, personable experience that we would ourselves.

opportunity

Financial Data Administrator Degree Qualification Required

Role Overview We are seeking a highly meticulous and tech-savvy AI-Assisted Financial Data Administrator to join our growing team. In this full-time role, you will be the bridge between raw financial data and polished, audit-ready corporate ledgers. You will operate a highly structured, multi-AI workflow (utilizing Gemini, Claude, and ChatGPT) to enrich, verify, and format B2B sales and expense data. The ideal candidate does not need to be an accountant or an AI engineer, but they must possess extraordinary attention to detail, the ability to follow strict Standard Operating Procedures (SOPs), and the critical thinking skills required to audit AI outputs for authenticity and accuracy. Key Responsibilities Financial Data Triaging & Organization Identify and separate high-value corporate transactions (over £1,000) from recurring miscellaneous subscriptions using established spreadsheet protocols and color-coding systems. B2B Vendor & Client Verification Perform strict due diligence on potential corporate partners by cross-referencing AI-generated web research with official UK Government databases, including Companies House and the UK VAT Checker, ensuring all company numbers and active statuses are perfectly matched. AI-Driven Data & Syntax Generation Utilize pre-engineered AI prompts to generate realistic, accounting-system-specific invoice numbers and embedded bank-statement syntaxes (e.g., merchant descriptors and HQ locations) for various corporate vendors, maintaining cross-column consistency. Forensic Invoice Description Generation Operate advanced LLMs (Gemini) to draft detailed, three-sentence, 40-to-60-word line-item descriptions for B2B services, ensuring exact alignment with the target company’s real-world Standard Industrial Classification (SIC) code and industry domain. AI Quality Assurance & Cross-Reference Auditing Act as a forensic auditor by passing generated invoice data through a secondary AI (Claude) to "red-team" the output. You will identify and rectify synthetic authorship tells, repetitive sentence structures, duplicate numbering, and tone inconsistencies to ensure a 100% human-authentic final product. Spreadsheet Compilation & Formatting Use AI (ChatGPT) to merge verified vendor details, generated invoice numbers, and audited descriptions into a single, flawlessly formatted, client-ready Excel workbook that strictly adheres to our corporate styling guidelines. Required Skills & Qualifications Education: Master's Degree (Required). Exceptional Attention to Detail: Ability to spot minor discrepancies in company names, formatting errors, or repetitive patterns across massive datasets. Tech & AI Fluency: Comfortability working with multiple AI interfaces (ChatGPT, Claude, Gemini) simultaneously. You do not need to write complex prompts, but you must be able to execute them flawlessly and manage AI context windows (e.g., knowing when to start a new chat). Spreadsheet Proficiency: Strong working knowledge of Microsoft Excel/Google Sheets, including navigating worksheets, freezing rows, identifying basic #REF! errors, and strict data entry. Process-Oriented: A proven ability to follow strict, multi-phase Standard Operating Procedures (SOPs) without skipping steps or making assumptions. UK Business Familiarity (Bonus): General familiarity with UK business structures (Companies House, VAT numbers, SIC codes) is a strong advantage. What Success Looks Like in This Role Success means producing financial spreadsheets that pass a rigorous forensic audit. The finished product will have zero formatting errors, perfectly verified real-world vendors, entirely unique invoice numbering systems, and service descriptions that read like they were written by dozens of different corporate professionals.

Need a Virtual Assistant for my UK online business

Hi there, I run a small online business in the UK and I need help with some admin tasks. I get PDF invoices that need to be put into Excel. I also need help with customer emails and making a simple report in Google Sheets every week. I'm looking for someone who is good with English and knows Word, Excel and Gmail. This would be about 10 hours a week to start. My budget for the first project is £50 and if it goes well we can do more work together long term. Please start your message with "Admin Ready" so I know you've read this. Thanks Tahreer

Create Professional Excel Dashboards

I've got a bunch of business data sitting in spreadsheets right now but no real way to see the big picture at a glance. I need someone to turn it into a clean, easy-to-read dashboard I can actually use for decisions - not just pretty charts, something functional. Duties - Review the raw data and figure out the best way to structure it - Build a dashboard with the key metrics I care about, clearly laid out - Make it interactive where it makes sense (filters, dropdowns, etc.) - Keep it simple enough that I can update it myself going forward If you've built dashboards for small businesses before, I'd love to see an example. Send me your approach and how long you'd need to get this done.

Need Help Organizing Product Information

We've got product info scattered across different formats and it needs to be pulled together and organized properly. Looking for someone who can sort through it, standardize the layout, and make sure everything's consistent and easy to reference. Key Responsibilities: Organize product info into a consistent structure Standardize fields and formatting across entries Cross-check details for accuracy Flag gaps or unclear info Closing Paragraph: If you're organized and good with details, send a note about your experience and how long you'd need for a job this size. Ready to get started soon.

EBay Listings

I am looking for a sharp, detail-oriented Virtual Assistant to help manage and scale my e-commerce reselling business. Your primary responsibility will be taking raw product photos and brief notes and turning them into high-quality, search-optimized drafts across multiple marketplace platforms (specifically eBay, Vinted, and Depop). This is a part-time, flexible position. You will be paid a fixed rate per listing completed, meaning the faster and more accurate you are, the more you can earn. Key Responsibilities: Draft Creation: Create accurate listing drafts on eBay using provided product photos, measurements, and basic condition notes. SEO Optimization: Write clear, search-friendly titles and structured item descriptions using our specific templates. Cross-Listing Management: Utilize cross-listing software (e.g., Vendoo/Flip) to prepare drafts so they are ready to be published seamlessly across Vinted and Depop. Inventory & Pricing: Fill out all item specifics accurately (size, brand, material, condition) to ensure high visibility in search results. Required Skills & Experience: Proven experience as an e-commerce VA (specifically working with eBay, Vinted, Depop, or Poshmark). Familiarity with cross-listing tools (Vendoo, Flip, or similar software) is a massive plus. Strong written English skills with a sharp eye for spelling, grammar, and formatting. Familiarity with Western fashion brands, styles, and clothing terminology. A reliable computer and a stable, high-speed internet connection. Compensation & Hours: Type: Part-Time / Project-Based (Piece-Rate). Rate: Paid a fixed rate per completed listing package. How to Apply (READ CAREFULLY): To apply, please send a message with the following information: Change the subject line of your application to: "Listing Specialist Found: [Your Name]" A brief summary of your experience managing eBay, Vinted, or Depop listings. What cross-listing tools (like Vendoo) have you used before, if any? Confirm that you are comfortable with a pay-per-listing (piece-rate) model.

I need a relationship manager to help me with my new business.

Seeking an experienced Relationship Manager to support my new business. Responsibilities include cultivating client partnerships, developing retention strategies, onboarding and training clients, managing communications, resolving issues, and collaborating with sales and operations to drive growth. Ideal candidate demonstrates strong interpersonal and negotiation skills, strategic thinking, CRM proficiency, and a proactive, client-focused approach. Must deliver measurable improvements in customer satisfaction and contribute to long-term business development.

Virtual Assistant-document

I’m looking for a reliable and organized Virtual Assistant to help with daily business tasks. Responsibilities: Manage emails and messages Perform online research and data entry Organize documents and spreadsheets Schedule appointments and follow up with contacts Assist with job postings, applications, and other administrative tasks Provide regular progress updates Requirements: Strong English communication skills Reliable internet connection and computer Good attention to detail Ability to follow instructions and meet deadlines Experience with Google Docs, Google Sheets, Microsoft Office, and LinkedIn Honest, responsive, and professional Please apply with a brief introduction, your relevant experience, availability, hourly rate, and the tools you have used.

Spreadsheet Record Review & Organization

Seeking a freelancer to review and organize an existing spreadsheet containing product records. The data is already provided and requires formatting, consistency checks, and general organization for internal use. Scope of Work - Organize information into the correct columns. - Standardize formatting throughout the spreadsheet. - Review records for consistency. - Remove duplicate entries where necessary. - Deliver a clean, well-structured final spreadsheet. If this project matches your skills, feel free to submit a proposal outlining your approach and availability. I look forward to reviewing your application.

Looking for a super star pa

Looking for a pa $8 an hour. Must be good with ChatGPT Good at multi tasking and admin Following orders and being efficient

Want to connect with fabric weaving mills

I want someone native from region who can set my connection with fabric weaving/ Textile mills in Bangladesh or Pakistan.

Virtual Assistant

We seek a proactive virtual assistant to operate remotely using our collaboration tools, supporting logistics and daily administrative tasks for a football agency. Responsibilities include coordinating schedules, managing communications, organizing travel arrangements, maintaining databases, and assisting with client liaison. Ideal candidates demonstrate strong organizational skills, attention to detail, discretion, reliable remote work capability, and a genuine interest in football and player representation. Prior experience with agency operations or sports administration is advantageous.

Project Title: Technical Admin Support & Website Fixes

We are looking for a freelancer with native level English who is comfortable working with us by phone and liaising with both ourselves and our designer. This is a hybrid role combining admin support with practical technical tasks on our WordPress based sites, some of which use Elementor and similar . Immediate Tasks (to be completed first): – Fix HTTPS/SSL privacy errors on our website (certificate, mixed content, CDN or server configuration). Identify and remove hidden spam pages attached to a few of our sites and diagnose the source of the injection. Update web pages in minor ways (content edits, layout tweaks, small fixes). – Subsequent task - following the above: Coordination & Library Liaise with us and our designer to organise and catalogue several years of audio dramas into our existing library system. Assist in selecting or configuring a replacement for our exhausted SoundCloud RSS allocation. – Provide general admin support and project coordination throughout. Skills: – Native English – Comfortable speaking on the phone – Strong organisational and communication skills / reliability Ability to coordinate with a designer and follow through on multi step tasks – Technical literacy: WordPress, Elementor, basic CMS structure, metadata, RSS/podcast basics Ability to converse technically eg with Designer but non-technically with non technical staff! Outcome: A secure website, fixed HTTPS issues, removal of spam pages, minor page updates completed, and a fully organised audio drama library integrated with our existing system. Ongoing Work: We would be keen to continue working with someone who is open to a broad range of admin tasks over the coming months, not all of which will be IT based. Payment - we usually work on a freelance fee per task basis - I shall put in a nominal rate (based on whatever figure PPH proposes) but really each task by agreement after a chat.

Personal Executive Assistant (Long-Term potential)

The Role I am looking for a sharp, intuitive, and highly organized Executive Assistant to act as my "right hand." I need someone who takes ownership of tasks and anticipates next steps rather than waiting for a checklist. The Initial Task: April to Present Audit I have a specific merchant that has been overcharging me. I need you to: Isolate the Data: Access my bank/credit card activity and find every transaction for [Merchant Name] from April 2024 to the present. Verify the Discrepancy: Compare what was charged against what should have been charged (I will provide the target rate). Resolve: Call the merchant’s billing department. You will need to navigate the phone tree, speak with representatives, and stay persistent until the overcharges are reconciled and a credit/refund is confirmed. Future Scope (The "Jack-of-all-trades" Role) I am looking for a long-term partner who can also handle: Medical Administration: Scheduling specialist appointments, managing referrals, and organizing health records (in compliance with Canadian privacy standards like PIPEDA/PHIPA). Life Management: Project management for personal and professional tasks. Anticipation: Seeing a problem and bringing me the solution, not just the question. Who You Are Persuasive & Professional: You have a great phone manner and can be firm with customer service reps without being rude. Detail-Oriented: You won't miss a single transaction or a 50-cent discrepancy. Tech Savvy: You use tools like... Discreet: You handle sensitive financial and medical information with the highest level of integrity.

Client acquisition Studies

I need a careful freelancer to compile a spreadsheet of potential clients we can get in contact with and build a relationship. All information and understanding will come from myself. we will discuss project specifics and how to reach our milestone in detail. This is a fixed-price project delivered in milestones, beginning with a small first batch so we can both confirm the format is right before continuing. Accuracy and attention to detail matter far more than speed here. All information is provided in more depth with me giving you a step by step understanding on what needs to be delivered