Administration Assistance Projects

Database clean-up and research Project

We’re seeking a detail-oriented individual to help clean up and enhance our database of architects. The database contains 480 entries split into revenue categories. Your task will be to verify if each contact is a decision-maker by checking their details on company websites or LinkedIn and update the database accordingly. The ideal candidate should have excellent communication skills, be proactive in asking questions for clarity, and be able to complete the project within a week. To apply for this project, please start your application with the word "ARCHITECT" to show you have read this whole brief.

Operations Manager

I’m looking for an Operations Manager who can take complete ownership of running the day-to-day in my business. Someone who thinks ahead, solves problems before they happen, and doesn’t need hand-holding. I've been through multiple hires who either move too slow, can’t think on their feet, or wait for instructions instead of taking initiative. I need a real A-player—someone who will treat my business like their own, who thrives on making things run efficiently, and who wants to be part of something long-term. What You’ll Be Responsible For: ✅ Managing Client Projects – Making sure deliverables are completed on time, deadlines are met, and clients are happy. ✅ Creator & Talent Sourcing – Finding and recruiting the right UGC creators, podcast guests, and video editors. If a creator falls through, you quickly find a replacement instead of waiting days for a response. ✅ Team & Project Management – Ensuring tasks are completed, following up with team members, and keeping everything organized. ✅ Client Communication & Support – Responding to clients professionally and in real-time (no delayed replies or robotic messages). ✅ Hiring & Recruiting – Sourcing, vetting, and onboarding A-players for roles like video editors, appointment setters, and lead gen specialists. ✅ Proactive Problem-Solving – If something isn’t working, you fix it. You take ownership and figure out solutions without waiting for direction. ✅ Financial & Admin Tasks – Managing invoices, tracking expenses, and making sure operations run smoothly. What I’m Looking For:

Lead Conversion Assistant for Entertainment Centres

Lead Conversion Assistant for Entertainment Centres (Part-Time) We’re looking for a proactive and detail-oriented Lead Conversion Assistant to help us turn inbound leads into booked calls and confirmed party bookings for several entertainment venues. This is a remote, part-time role requiring approximately 12 hours per week at $7/hour, with commission available for each party successfully booked. About the Role You’ll be the bridge between lead generation and bookings, engaging with warm leads via SMS and email through Go High Level. Your job is to guide interested leads through the booking process and ensure no opportunities fall through the cracks. What You’ll Be Doing Classify inbound responses as positive or negative Nurture positive responses into online bookings or scheduled calls Follow up with leads who say they’ll book to make sure they do Confirm that phone calls happened as planned Update tracking spreadsheets with booking statuses Identify upcoming birthdays and add leads to follow-up automations What We’re Looking For Clear, professional written communication Strong organization and follow-up skills Comfortable using Go High Level, email, and spreadsheets (training provided) Reliable and able to manage your own time Consistent weekly availability Perks $7/hour + commission for each party you book Fully remote, flexible hours Work with a fun and fast-paced team

Looking for project manager for a small scaling project

I need somebody that can hire people on my behalf, I will teach you how to do it then I hope you can execute it well and hire more people that can do it for 5-20$ per 50 screenshots on a gambling site. Everything is 100% legal. We can talk more if interested in this job. You need to understand and speak fluent english and understand how to deal with international people.

Need Remote Laptop Custodian and Technical Support

We are seeking a person based in the US to keep some laptops and share remote access for software engineers who are employed by US companies but are going to travel abroad. Responsibilities: - Receive and set up several laptops. - Configure the laptops according to specific requirements and ensure they are connected to the Internet. - Turn on and maintain daily remote access capabilities to facilitate ongoing software development work by the engineers. - Perform minor daily tasks that cannot be completed remotely, such as software updates, basic troubleshooting, and system checks. - Ensure the laptops are in good condition and report any technical issues or damages promptly. - Communicate regularly with the engineers to coordinate schedules and address any technical needs or concerns. Qualifications: - US-based resident. - Proficiency with basic laptop setup/configuration. - Responsible, trustworthy, and able to manage multiple devices efficiently. - Good communication skills. - Experience with IT support or technical assistance is a plus, but not required. Compensation: - $150 per laptop per month.

Find Me An Apartment in Zagreb

How to Apply (Required – Read Before Submitting): To be considered for this role, you must send one real apartment listing that meets the criteria below. This proves you understand the assignment and can deliver on the ask. Applications without a listing will not be considered. Please do not send generic or AI-generated cover letters. Job Description: I’m looking for a resourceful, determined, and negotiation-savvy assistant to help secure a short-term rental apartment in Zagreb, Croatia for Fall 2025. This is not a simple research task. I’m specifically looking for someone who can go beyond vacation rental sites and find hidden gems, off-market listings, or local opportunities. The ideal person will be confident negotiating directly with landlords and committed to securing the right apartment at or under budget. Required Criteria: Dates: September 1, 2025 move-in through December 13, 2025 move-out Budget: €700 per person per month (e.g. €1400 for 2 people, €2100 for 3), maximum 3 roommates Each person must have their own private bedroom and bed I must have my own private bathroom, and it must include a spacious bathtub The bathroom should feel modern or luxe (clean, updated, stylish interiors) The other bathroom(s) can be shared by other roommates and do not require a bathtub Location: Must be either in Zagreb city center or within 5 km of ZSEM (Zagreb School of Economics and Management) Must include strong Wi-Fi, a kitchen, and be furnished (preferably) Landlord must be willing to provide a signed letter stating they are renting to us (for visa purposes) What You’ll Do: Find listings that meet all the above criteria Search beyond Airbnb and Booking.com – local platforms, word-of-mouth listings, direct landlord contacts Contact landlords or agents and explain that we are students on a short-term stay Negotiate pricing and terms to secure the best value possible Present listings clearly and keep track of progress (we’ll decide on the format once you’re hired) The job is complete when I successfully book a qualifying apartment Note: If you’re located in Zagreb and can offer in-person walkthroughs, I am open to compensating for that separately. Payment Terms: Fixed price project, paid only upon successful booking of a place that meets all listed requirements Ideal Candidate: Fluent in English; Croatian is a strong plus Doesn’t need to be located in Zagreb, but must be persistent, practical, and independent Comfortable reaching out to landlords and property managers directly Experienced with short-term housing searches, relocation logistics, or student rentals To Apply (Required): Submit one real apartment listing that meets the criteria Briefly explain how you found the listing and your approach to finding more

Messaging Assistant

Messaging Assistant We’re looking for someone to manage WhatsApp messages for our Australia team. You’ll speak with customers and butlers, answer questions, assign jobs, and follow up to make sure every event is covered. What You’ll Do: Reply to customer messages about bookings Assign jobs to butlers and confirm availability Follow up to make sure jobs are staffed Keep communication clear, friendly, and organised Requirements: Reliable and responsive Strong written English Organised and confident communicator Based in or familiar with Australian time zones Hours: Part-time and flexible. You must be available between 9am and 2pm Australian time, especially on weekends, as we won’t be online during those hours. Hourly rate: $4 To Apply: Message us with a short intro, your location, and your availability.

Virtual Executive Assistant – UK-Based, Client-Facing

Experience Level: Expert Estimated Duration: Ongoing - with scope to increase weekly hours. Rate: Please include your hourly rate or monthly retainer in your proposal. I’m looking for a proactive, detail-oriented Executive Assistant to support me across both client communication and the broader operations of a growing, service-based business. This is a client-facing and operational role, supporting a professional, confidential service (within the legal and private client sector) and assisting in the preparation and launch of a wider business offering. Tasks will include following up with clients by phone and email, reviewing and refining documents, assisting with CRM and process testing, and managing general administrative tasks. Discretion, initiative, and strong communication skills are essential — both written (for emails, client responses, document formatting) and spoken (for occasional client phone calls). Summary This is not an entry-level role. You should have at least 3 years’ experience supporting a business owner, consultant or director — ideally in legal, psychological, or private client environments where sensitivity, discretion, and structure matter. I’m based near Bristol and regularly work in London, so if you’re nearby, I’d welcome an in-person onboarding meeting. UK-based applicants only, please. An NDA (Non-Disclosure Agreement) and Statement of Work (SOW) will be provided before the project begins, due to the nature of the client base and material you may handle. While the role is primarily during UK business hours, occasional out-of-hours support may be needed depending on client needs. Flexibility is appreciated, though not expected daily. What you’ll be doing Managing inbound client contact via email, WhatsApp, and occasional phone calls Following up with clients, issuing invoices, and confirming appointments Coordinating calendars and booking slots Reviewing copy for emails, documents, and terms Testing processes such as bookings, client journeys, and CRM logic Maintaining client records in a CRM or ERP system Liaising calmly and professionally with clients by phone when needed Keeping operational documents and processes tidy and consistent What you’ll need Excellent spoken and written English — professional, clear, and confident A calm, polite phone manner Strong attention to detail and a logical approach to problem-solving Familiarity with CRM or ERP-style systems — you don’t need to be technical, just organised and process-aware Discretion and trustworthiness — you’ll be handling sensitive information Availability during UK working hours (Monday to Friday), with the ability to check in at least once or twice a day Ability to respond to occasional time-sensitive tasks quickly Willingness to provide references and complete a clear Standard DBS check (cost covered) Nice to have but not essential Experience in legal, psychology, HR, or private client services Familiarity with reviewing service terms, consent forms, or contracts Previous involvement in a business launch, scale-up, or systems implementation Background in client care, healthcare admin, or high-trust service delivery Hours and Setup Start with 5 to 10 hours per week, with flexibility to scale Ongoing retainer preferred, but hourly proposals also welcome Fully remote, with the option to meet in person for onboarding if you’re near Bristol or London To apply, please briefly answer the following: Tell me about your background — who have you supported, and in what settings How many hours per week do you currently have available and if/when required can you increase availability for us? Where in the UK are you based Are there any parts of the role that you wouldn’t feel confident covering What is your preferred hourly rate or monthly retainer Are you willing to provide references and complete a clear Standard DBS check (cost covered) Looking forward to hearing from someone I can work with long-term, with confidence and trust. Thanks, Luke

Customer Liaison Assistance

Client Liaison Assistant – Remote with Occasional Onsite (London) We are seeking a proactive and articulate Client Liaison Assistant to support our legal and company formation services in the Middle East. This is a remote role with the flexibility to attend in-person meetings at our London office (Teams location) when needed. Responsibilities include: Introducing new clients to our services Conducting initial product discussions and qualifying leads Collecting and organizing required documentation Seamlessly handing over qualified clients to our formation team The ideal candidate will be well-presented, eloquent, and experienced in customer-facing roles. Strong administrative skills and attention to detail are a must. If you thrive in a fast-paced environment and enjoy working with international clients, we’d love to hear from you.

Project Management Assistant

We need someone to coordinate weekly workflows across data research, news production, customer service, and event reporting. Our desire is for someone with previous project management experience. You will need to: *Ensure all required reports and deliverables are submitted on time each week. *Track weekly team performance and support adherence to KPIs. *Lead weekly check-ins and maintain clear communication with team members. *Identify workflow challenges and suggest weekly process improvements. Our preference is for a UK-based assistant, but we will consider other freelancers. Thanks!

Admin & Translation for prof. license transfer to Greece

I am looking for someone to complete a project for me. I need to transfer a professional license from an EU country to Greece. The process is straightforward and isn't a huge amount of work (6 documents required in total) but there is some administrative work & coorespondance that I don't have time to do myself, and it requires Greek language skills. It will also require professional translations, so if this is something you're able to help with, even better! I would like someone to complete the entire application end-to-end on my behalf, including sourcing all the relevant documents, answering emails and following up, making sure the application is fully submitted and successful.

Guest Communication Team Member

We’re looking for a reliable, UK-based individual to join our growing guest communication team, supporting serviced accommodation properties across the UK. What we’re looking for: • Strong English and excellent communication skills (written and spoken) • Flexible availability, including some evenings and weekends • Willingness to learn and grow with us – we’re expanding quickly! • A positive attitude and problem-solving mindset • Experience in serviced accommodation or hospitality is a bonus, but not essential Role Overview: You’ll be responsible for responding to guest messages, assisting with booking queries, and helping ensure a smooth experience for every guest. Full training will be provided, and you’ll be supported every step of the way. Location: Remote (UK-based only) Pay: To be discussed once shortlisted If you’re proactive, people-focused, and ready to be part of a fast-growing team, we’d love to hear from you!

opportunity

Business Analysis wanted in South East UK

**EDIT. THIS PROJECT REQUIRES A PROFESSIONAL DATA ANALYSIS. NOT A WEB DESIGNER. PLEASE ONLY RESPOND IF YOUR PROFILE HAS STRONG EVIDENCE OF DATA/BUSINESS ANALYSIS** Project Description: We’re looking for a commercially minded freelance data analyst to help us tackle a data challenge – understanding and improving the quality of our customer data so we can make smarter, more targeted business decisions. We have a large customer dataset (approx. 48,000 records) which is currently unstructured and lacks depth. We want to work with someone who can review what we have, identify what’s missing, suggest meaningful segmentation and enrichment, and ultimately help us build a clearer picture of who our best customers are – and how to find more of them. This project will suit someone who enjoys solving open-ended problems, has a strategic mindset, and is comfortable advising on how to improve data quality and usage from the ground up. We need someone who can: • Review our existing customer data and identify gaps, inconsistencies or quality issues • Propose ways to categorise and segment customers (e.g. size, type, buying patterns) • Enrich our data using reputable third-party sources to add attributes like business type, company size, and location • Analyse behavioural data such as purchase history, frequency, order value, product range, and payment patterns • Help us define what our “ideal customer” looks like and how different segments perform commercially • Present clear recommendations and insights to help guide future sales and marketing activity Key Areas of Focus: 1. Data Review & Structuring • Assess the completeness and accuracy of our customer database • Suggest a practical and useful way to categorise customer types (e.g. domestic, small contractor, large contractor, merchant, etc.) 2. Data Enrichment • Identify and integrate GDPR-compliant external data sources to enhance our customer records • Add relevant attributes such as: o Business size / turnover o Type of business o Years trading o Location o Credit scoring (if available) 3. Behavioural Analysis • Use our internal sales and order data to analyse customer activity, including: o Lifetime value o Repeat order frequency o Range of products purchased o Average order value o Online vs offline buying o Payment history 4. Insight & Recommendation • Define what a high-value customer looks like • Identify segments that are most valuable or have the most growth potential • Provide a summary report and presentation with clear findings and suggestions for next steps What We're Looking For: • Strong experience in data analysis and customer segmentation • Ability to work independently and advise on both data structure and strategy • Comfortable with large datasets (Excel, Power BI, or similar tools) • Familiar with third-party business data sources • Strong communication skills – able to explain findings clearly and simply • Based in the South East and available to attend on-site 1 day per week (West Sussex area) Project Setup: • Freelance / contract basis over a 4 week period • 1-day, or half day per week on-site (East Grinstead, West Sussex) non-negotiable to get into the business with the team • Remainder of work can be remote • Start date: ASAP

Google Workspace Issues

I have tried to cancel my Google Workspace account, so I have deleted all unused emails. However, I have kept the main "workspace" email. However, I want to get rid of it completely. Since doing this, Google Workspace now says I have exceeded storage (as I transferred everyone else's files to mine). My main account I use is a google email account, but I need some help with it. I need an expert!

Seeking experienced VA or someone with office experience

Hola, I'm seeking someone who speaks English and Spanish from anywhere in the world to help me find a house for rent in Mexico. I have been looking in 3 different states and a few different cities or towns. Michoacán, QRO, and Celaya in GTO. This is per hour with a bonus if you find me the house I move into. This is part time work upto 10 hours per week for someone who has a computer, works from home, is intelligent, is good at searching online and FB marketplace, FB groups, other rental sites, can offer solutions, can read and follow instructions, has a good memory, is reliable and a fast worker. Like I said, there is a bonus if you find me the house I move into. If we work well together, I also need a VA part time for finding me other things online after that. Please private message me for more details. Gracias

Seeking an Expert Virtual Assistant

We are seeking a skilled and seasoned virtual assistant to join our team and keep us productive and well-organized. This could be the ideal position for you if you enjoy taking on a range of activities and do well in a remote work setting! We require strong proficiency with project management software (e.g., Trello, Asana), Google Workspace, and Microsoft Office. Outstanding multitasking and time management skills to easily meet deadlines. Professional and clear written and vocal communication abilities. Having prior expertise with basic bookkeeping, email coordination, or social media administration would be advantageous. You will have the freedom to work from any location because this is a completely remote employment. If you're prepared, tech-savvy, and well-organized