Administration Assistance Projects

Virtual Assistant – Workforce Support

We are a UK property maintenance company looking for an organised and reliable Virtual Assistant to help manage our workforce of tradespeople. We already have our own workforce management system and processes in place, so no specialist recruitment experience is required. The role involves contacting new and existing applicants by phone, WhatsApp and email, gathering basic information, updating their records, following up on documents and availability, posting vacancies when required, and contacting suitable tradespeople when we need someone for a job. Good spoken English, confidence on the phone and the ability to work independently are important. Initially around 10–15 hours per week, with potential for more work in the future.

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Personal Assistant

Providing professional administrative and organizational support to executives, managers, or individuals to ensure smooth daily operations and efficient task management. The project focuses on managing schedules, coordinating meetings, handling correspondence, organizing documents, and assisting with personal and business-related activities. Key Responsibilities: Manage daily schedules, appointments, and meetings. Coordinate communication with clients, employees, and business partners. Prepare reports, documents, and presentations. Organize travel arrangements and business activities. Maintain confidential records and administrative files. Monitor deadlines and ensure timely completion of assigned tasks. Provide reliable support to management and improve daily productivity.

Accounts Receivable

Manage one UK client’s outstanding account as part of our Accounts Receivable team. Professionally contact the client via WhatsApp and email, notify her of the balance, and negotiate a firm, courteous payment arrangement. Aim to secure a written agreement including a $250 CAD downpayment. Handle all follow-ups and correspondence independently unless escalation is genuinely required. Provided: client contact, outstanding balance, and relevant account details. Maintain professionalism and preserve the existing client-friendship tone.

Freelance Local Field Data Collector – Toronto

We are seeking two freelance field data collectors located in Toronto, Canada for a test project. This is local fieldwork, not remote work. You will physically visit assigned shops and restaurants in Toronto and complete simple location-based data collection using an Android app provided for the project. Tasks: - Visit assigned locations - Confirm the correct business - Take four required photos - Follow project instructions - Submit each collection through the Android app Requirements: - Physically located in Toronto - Android phone compatible with the project requirements - Mobile internet - GPS/location services - Available for flexible fieldwork between 6:00 and 20:00 - Able to follow simple photo and location instructions - No specialist experience required Compensation: USD 2–2.50 per accepted POI. The applicable rate depends on the time you can dedicate to the project. Higher rates may be negotiated. Platform budget note: USD 200 represents an indicative daily batch of 80 accepted POIs at USD 2.50 per accepted POI. Payment is based on the number of accepted POIs, and the daily total may vary. Project duration: 1–3 months. We currently need two collectors for this Toronto test.

Personal Assistant to Dyslexic Creative Professional

Personal Assistant to Dyslexic Creative Professional (Freelance / Artist / Entrepreneur) Overview: Seeking a highly organised, proactive Personal Assistant to support a dyslexic creative professional working across freelance, artistic, and entrepreneurial projects. The role focuses on providing structure, clarity, and reliable follow-through — complementing a creative, visual, and fast-thinking working style. Purpose of the Role: To manage and streamline daily operations, communication, and administration, enabling the employer to focus on creative and strategic work. Core Responsibilities: Communication & Written Support • Draft, proofread, and edit professional emails, letters, and documents. • Turn spoken or visual ideas into clear written material. • Track correspondence, reminders, and responses. • Support funding, project, and freelance submissions. Organisation & Administration • Manage calendars, inboxes, and digital filing systems. • Maintain structured to-do lists and project trackers. • File and monitor contracts, invoices, and key documents. • Keep accurate records of meetings, notes, and project progress. Support for Dyslexic Processing Needs • Summarise complex information clearly and concisely. • Read, review, and explain formal documents. • Break larger goals into step-by-step actions. • Provide clarity and consistency in written and digital workflows. Project & Business Support • Coordinate creative projects, shoots, and events. • Track budgets, deadlines, and collaborators. • Assist with invoices, expenses, and liaising with accountants. • Support with grant or funding applications and record-keeping. Skills & Qualities Required: • Excellent written and verbal communication. • Strong organisation, time management, and follow-through. • Meticulous attention to detail and document accuracy. • Empathy, patience, and understanding of dyslexia or neurodiversity. • Discreet, reliable, and proactive problem-solver. • Skilled in digital tools such as Google Workspace, Microsoft Office, Trello, or Notion. • Comfortable balancing structure with creative flexibility. The Right Person: You bring order to ideas and calm to complexity. You’re observant, dependable, and confident managing detail, systems, and communication for a highly creative mind. This role is about bridging strengths — turning ideas into action and ensuring nothing slips through the cracks.

Website Administration & Management - Some Design Involved

We need somebody to take over with the admin of running our competition website. We run new competitions every week. Weekly tasks to include: 1. Creating images for each of the 6 competitions 2. Creating website copy for each of the 6 competitions 3. Adding competitions to website (Wordpress) 4. Creating 3 emails per week in Customer.io to: - announce the new competitions added to the site on (Wednesday evening) - announce the winners following the draw (draws take place Wednesday - email should go out Thursday morning) - Remind customers about the next draw (Tuesday) The site can be viewed at beeluckyprizes.co.uk Any questions, let me know! Please let me know your relevant experience, the amount of time you expect to spend on this per week, and your weekly cost.

Help Laptop Setup

I am seeking a reliable helper based in the UK & Ireland to assist with the temporary management of my laptop. This role requires quick responses and effective communication. Ideal candidates should be located in UK and Ireland. Your responsibilities will include organizing files, troubleshooting minor issues, and ensuring the laptop is well-maintained during the management period. If you are detail-oriented and can respond promptly, I would love to hear from you!

Virtual Assistant / Admin Support for UK Property Company

`I run a UK property company focused on tenant-find and property management for HMO portfolios. I’m looking for a reliable virtual assistant / admin freelancer to support the day-to-day operations of the business. Main responsibilities will include: * Keeping HubSpot CRM updated * Updating and maintaining the Master Lead Tracker * Organising Google Drive folders and documents * Managing basic inbox/admin tasks * Preparing proposals and invoices from templates * Supporting client onboarding * Keeping records, follow-ups and notes organised * Following SOPs and checklists accurately * Helping keep the business organised as lead generation and client activity increases You must be confident using Google Drive, Google Sheets and CRM systems. HubSpot experience is preferred. I’m looking for someone reliable, responsive and organised who can follow instructions properly and work independently once the systems are explained. This will start as a short paid trial, with the potential for regular ongoing work if the fit is strong. Please include in your proposal: 1. Your experience with virtual assistant / admin work 2. Any HubSpot or CRM experience 3. Your experience with Google Drive and Google Sheets 4. Your availability 5. Your hourly or weekly rate 6. Whether you can start immediately Please only apply if you are comfortable working remotely and keeping business records organised and up to date.`

Experienced Recruiter for Growing Team

Seeking an experienced recruiter to identify, screen, and present highly qualified candidates for our expanding team. Responsibilities include sourcing talent through diverse channels, conducting thorough interviews, assessing cultural fit and skills, shortlisting top candidates with detailed profiles, and coordinating interview logistics. Ideal candidate demonstrates strong sourcing strategies, excellent communication, keen judgment, and a proven track record in recruiting for growth-stage organizations. Competitive, organized, and results-driven approach required.

Text File Review and Formatting Standardization

We have a compiled notes file that needs a careful pass to make the layout consistent, verify key figures, and remove duplicate lines. All content is ready to share, and the work is limited to cleaning and standardizing the existing material. Looking for someone who can start promptly and deliver a tidy, uniform document. Scope of Work: Apply a consistent layout across the entire file. Check selected figures and values for correctness. Identify and remove repeated entries. Ensure the final document reads smoothly and looks uniform. Ideal Candidate: Detail-focused and comfortable working with plain text or simple documents. Able to spot small inconsistencies and fix them reliably. Available to begin work soon and complete the task efficiently. Deliverable: A cleaned, standardized text file with uniform formatting, accurate figures, and no duplicates. Next Step: If you’re available to take this on today, please share a short note about your experience with document cleanup and your estimated turnaround time.

Search Valuations and Financials for 23 companies

Hi, I am looking for a freelancer that can go to google and find the valuations and financials for a list of 23 companies. This should be a relatively small task, but I am looking for a long term collaboration as we have regularly this kind of work coming in, moreover if you are good you are able to grow and develop within our company. Feel free to use AI, but make sure the results are reliable (That’s why I need the urls of where the data can actually be found). Attached is an excel sheet with the companies and the fields that need to be filled in in yellow (and with a “?”). I filled in “Lendinvest” so you can get an idea what I am looking for. If you want to send a serious proposal, please let me know a bit about your background and the numbers for “Shawbrook” so I can get an impression of whether you know what you are doing and of course this first search should be included in your quote. In particular I am need the following fields: Valuation, Goodwill, Revenue, Ebitda, Gross Profit, Total Loan Portfolio, Loan Portfolio on Book, Total Loan Origination and the date of the valuation, the url where you found the valuation, the date of the financials and the url of the financials. Note that: 1. the date of the valuation should match the period of the financials, 2. not all fields might be available and 3. I need the url of where the data can actually be found (e.g. annual accounts for financials, press release or stock market quote for valuation), not the search query. Looking forward to your proposal, Jetze Sikkema

Remote Business Admin Manager

We are seeking a highly organised UK-based Business Administration Manager to oversee daily admin operations and ensure smooth administrative functions for our business. The ideal candidate will possess a solid and proven background in business administration Candidates will need to have experience in a broad range of business operations including Purchasing, HR, payroll, invoicing and customer management as listed below Responsibilities: Purchasing Admin Purchases for the business via relevant supplier portals Maintaining any service contracts for the Home Updating relevant purchasing/service databases Client Admin: Facilitating the Client and Discharge Admin Processes, issuing admission information, contracts etc Maintaining all Client Records and Databases Invoicing: All finance/invoicing administration All other ad-hoc resident administration HR Admin Staff Recruitment, Hiring and Exit administration Ensuring staff Right to Work, ID relevant documents are always valid Collating Weekly Staff Rota Hours Totals Wages and Payroll Administration Staff Leave administration Maintaining the HR portal Maintaining all Staff records and databases Staff Training Administration Enquiries Management Enquiries email administration Signposting enquiries to relevant departments Experience: Proven experience in office administration or management roles Strong customer service skills with the ability to handle enquiries professionally Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and other relevant IT tools Good working knowledge of Google Workspace - gmail and Google Docs Excellent organisational skills with attention to detail Effective verbal and communication skills Previous experience working in an office environment or administrative setting is essential Demonstrated ability to manage multiple tasks efficiently under tight deadlines The candidate should also have: Must be UK based - Full office set up to include computer, laptop, printer, scanner etc exceptional IT and organisation skills with experience in different software systems Alongside required administration skills, the ideal candidate will be warm, friendly, and a caring team-player with a can-do attitude. Hours to be discussed

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Looking for a team with services of solicitor/accountant

We are looking for either a company or individuals who can work on umbrella employment management. this would required knowledge of compliance and registrations which are relevant to the regulatory bodies in UK. This job is best for someone who had worked in financial sector and employment law. Communication/dealing with HMRC, Companies House and FWA would be required. knowledge of Professional indemnity insurance, Public liability insurance acquisitions required. you should know about CQC registration, DBS checks, GLAA/FWA licensing, ICO/data protection compliance, PAYE compliance, HMRC compliance and Workplace pension regulations.

India-based expedition / research assistant

I am looking for a reliable India-based assistant to help me organise a long overland expedition across India starting in December 2026. This is not a standard virtual assistant role. I need someone who is comfortable dealing directly with Indian businesses by phone and WhatsApp, chasing responses, negotiating prices, checking details, confirming bookings and helping me solve practical problems quickly. Initial tasks will include: * contacting vehicle rental companies and checking availability and terms; * calling hotels, local suppliers and transport providers; * obtaining quotations and confirming information; * checking that businesses and offers are genuine; * following up when emails or messages are ignored; * updating simple spreadsheets with results; * helping with local research, bookings and logistics as the expedition develops. You should be: * based in India; * fluent in English and Hindi; * confident speaking to businesses on the telephone; * organised and persistent; * capable of working independently rather than simply sending me Google search results; * comfortable negotiating and asking detailed questions. Knowledge of Northeast India would be especially useful, although not essential. I expect to begin with a small number of hours each week. If we work well together, this could develop into a longer-term relationship involving future projects in India. When applying, please tell me where you are based, which languages you speak, and give me one example of a situation where you had to find something difficult, negotiate with suppliers or solve a practical problem for a client.

I need to claim a business profile on google

I have lost logins and do not know the email address attached to our listing. I have other logins for other business profiles but not this one. I need someone to claim this one as ours so we can change the telephone number on it.

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Urgent HubSpot CRM Setup and 439-Company Data Import

We need an experienced HubSpot CRM implementation specialist who can start immediately and deliver a simple, fully working commercial CRM. We need implementation, not advice or a recommendations report. This is an initial fixed-price project with a budget of £400. The work includes: * Configure one central HubSpot CRM using Companies, associated Contacts and Deals only for genuine active opportunities. * Create a simple sales pipeline, tasks, essential properties, saved views and a basic dashboard. * Import and deduplicate approximately 439 priority companies and their associated contacts from an existing spreadsheet. * Preserve the existing ownership allocations between our salespeople. * Create flexible business, product and campaign categories for Modern American Advisor, Women in Finance, Presence, Alynd, Operating to Scale, Future Proof, PlayVerto and future projects. * Configure appropriate user access, with complete visibility for senior management and restricted access for other users. * Connect and test Microsoft 365 / Outlook. * Complete three representative test records for approval before performing the full import. * Provide a short administrator guide and a 30 to 45-minute handover session. The core structure and three-record test should be completed as quickly as possible, ideally today, with the full import and handover immediately afterwards. Applicants must have demonstrable, hands-on experience configuring HubSpot, creating properties and pipelines, importing and deduplicating CRM data, and setting user permissions. Please state clearly in your proposal: 1. Your relevant HubSpot experience and examples. 2. Whether you can start immediately. 3. Your realistic completion time. 4. Confirmation that you can complete the initial scope for the fixed £400 budget. An NDA and individual, revocable system access will be required. Shared passwords will not be provided.

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Senior Property Manager & Lettings HMO Specialist REMOTE

Senior Property Manager & Lettings Specialist (HMO & Residential) – Performance & Bonus Driven Hourly Rate: £15 / hour (part time - hours vary based on portfolio demand) FULLY REMOTE Bonus: Performance bonuses paid for every room successfully let. Location: Remote / Flexible (Must have UK property experience) About the Role We are seeking an exceptional, fully experienced Senior Property Manager to take complete operational ownership of a residential and HMO portfolio. This is a high-conviction role for a seasoned professional who thrives on momentum, maintains zero tolerance for void periods, and delivers rigorous operational standards. You will work closely (at the start) alongside a hands-on landlord to maintain 100% occupancy across all properties until trust is established. Our expectations could be considered very high, however for a proactive, highly responsive property professional who moves fast and communicates transparently, this role offers great autonomy, long-term stability, and rewarding room-letting bonuses. Key Responsibilities Lettings, Viewings & Rapid Onboarding: Handle tenant inquiries instantly, schedule and conduct viewings (including weekends), perform credit checks, run referencing, verify ownership via Land Registry, and onboard qualified tenants at speed. Deposit Management: Protect and manage deposits accurately in strict accordance with UK legislation via MyDeposits. Sales Pack Preparation: Organise and compile comprehensive sales packs, property history, compliance files, and documentation when properties are being prepared for sale. Compliance & HMO Oversight: Ensure absolute compliance with local authority HMO rules, licensing, EICRs, Gas Safety, and fire safety regulations etc. Financial Oversight & Cost-Control: Actively seek budget-friendly maintenance and operational solutions to protect margins and save money. Non-Negotiable Standards & Working Expectations Relentless Focus on Void Periods: Maximum effort is required at all times to avoid vacant rooms. Inquiries must be dealt with immediately, and viewings must be booked without delay—including across weekends to capture tenant demand. Common Sense & Budget-Conscious: We need someone with practical common sense who focuses on cost-effective options and sensible contractor quotes without cutting regulatory corners. Daily Responsiveness & Full Transparency: This is strictly not a job for slackers. The landlord maintains real-time visibility over messaging channels and viewing schedules. The right candidate will agree, any unanswered messages or delayed viewings is unacceptable. Making the Landlord’s Life Easy: The ultimate objective of this role is total reliability. If you take true ownership, work autonomously, and keep the portfolio running seamlessly, this will be an exceptionally rewarding, long-term partnership and the landlord can step back fully. Requirements Proven Track Record: Only candidates with extensive, direct UK residential property management and HMO experience need apply. Weekend Flexibility: Full flexibility to handle weekend tenant inquiries, manage viewings, and complete onboarding. Technical & Legal Proficiency: Experienced with Land Registry checks, reference scoring, deposit protection platforms (eg MyDeposits), and property/task management platforms. We use Arthur. High Drive: Self-motivated, commercially minded, and sharp. How to Apply Please submit your proposal outlining your specific experience managing UK HMO portfolios, your familiarity with Deposits and Land Registry checks, and your availability for arranging weekend viewings and daily tenant administration. Add reference "Mango" so we can see you have read the application. Please do not apply if you are not a highly experienced property manager.

Internal Data Review and Reporting Support

We are seeking a detail-oriented assistant to help review and organize internal business information for reporting purposes. The role involves checking the accuracy of existing records, ensuring documentation is properly structured, and helping maintain a clear information hierarchy across datasets. The ideal candidate should be methodical, organized, and able to work with precision. Responsibilities: Review internal business records for accuracy and completeness. Compare data against source documents where needed. Organize information into clear reporting formats. Identify missing details and suggest improvements to structure and consistency. Requirements: Strong attention to detail. Good organizational and proofreading skills. Experience with operations support, records review, or data auditing. Ability to follow instructions carefully and work independently. Deliverable: A well-structured and verified set of internal records prepared for reporting. Final Note: Please include a brief summary of your experience with operations support or information review in your proposal.

Recruit 5 UK trade businesses to test a quote follow-up app

I'm looking for a UK-based freelance user researcher or recruitment assistant to find five genuine tradespeople or trade-business administrators to test an early-stage web app. The app helps small businesses track customer quotes and know when to follow them up. Each tester must: Be involved in sending or managing quotes for a UK trade or local service business. Add one fake quote using fake customer details. Test the reminder and follow-up process. Test opening a prepared message in WhatsApp. Spend approximately 10–15 minutes using the app. Give genuine feedback afterward. Each tester must answer: Was it easy to add and track a quote? Was it clear when the follow-up was due? Did the suggested messages sound natural and useful? Was anything confusing or missing? Would you consider paying £7–£10 per month for a finished version? Why or why not? Would entering every quote feel like extra work? What would make it quicker? Deliverables: Five completed tests from suitable UK businesses. The trade or business type of each tester. Their answers to all six questions. A short summary of repeated problems or suggestions. Confirmation that each tester completed the test. No real customer information must be entered. Testers must use fake names, numbers and job details. The fixed total budget is £150 maximum. This includes five £10 participant incentives and the freelancer’s recruitment, coordination and feedback collection. Payment is for five completed tests and all agreed deliverables. There will be no additional payment beyond £150. The app link will be shared with the selected freelancer. All communication and payment must remain through PeoplePerHour.