Administration Assistance Projects

Site visit Verification task

Note: I have an on-site verification task. If you are based in Artvin, Artvin Province, Türkiye or within a 100 km radius. Regarding the site visit verification task in Artvin, Artvin Province, Türkiye, related to the employment verification of a former employee at Artvin Valiligi Il Saglik Mudurlugu. The institution is located in Artvin, Artvin Province, Türkiye. Below are the complete task details for your clarity: Documents You Will Receive: Applicant's consent letter Employment-related document copy Verification form (to be completed by the institution's HR or Administration department) Source Job: Visit the institution and present the provided documents to the authorized person (HR/Admin). Request them to review and complete the verification form confirming the employment details. Site Visit Photos: Please take 5 geo-tagged photos showing the institution's name board: 3 from outside 2 from inside (if allowed; otherwise, all 5 from outside) If the Institution Prefers Email Verification: Obtain the official email address of the authorized person. The task will be considered complete once the Source submits: Site visit photos Email verification proof If the Institution Refuses to Verify: Request a written refusal (signed and stamped, if possible). If not possible, collect their basic contact details: Name Designation Email Phone number Note: Please note that all relevant data protection and privacy requirements will be strictly followed throughout this assignment. The verification process will be conducted in compliance with applicable GDPR and data protection regulations, ensuring that all personal information is handled securely, confidentially, and solely for the purpose of verification.

Local Representative Required for Incorporation Support

Scope of Work includes: Local Representative / Nominee Director - Act as the resident/local representative or nominee director for the Japan entity, as required under applicable Japan laws and regulations. - Sign incorporation documents, corporate resolutions, and compliance-related documents where legally required. Communication and Coordination - Act as a local point of contact in Japan for regulatory or administrative matters, where required. - Coordinate with our global compliance team regarding documentation, filings, and procedural requirements.

Local Representative Required for Incorporation Support

Scope of Work includes: Local Representative / Nominee Director - Act as the resident/local representative or nominee director for the US entity, as required under applicable US laws and regulations. - Sign incorporation documents, corporate resolutions, and compliance-related documents where legally required. Communication and Coordination - Act as a local point of contact in US for regulatory or administrative matters, where required. - Coordinate with our global compliance team regarding documentation, filings, and procedural requirements.

Experienced Meta Ads VA Needed (Screen Share)

I’m looking for an experienced Meta Ads virtual assistant to help complete an existing client project. This is not a strategy role or client-facing role. You’ll be working via screen share alongside an experienced Meta Ads specialist to help finish the project efficiently (they have lost their account access but need to close a project) You should have: * Strong experience using Meta Ads Manager * Confidence building and editing campaigns * Experience with pixels, conversions and events * Good spoken English * Reliable internet connection for screen sharing * Availability over the next few days You’ll be doing things like: * Building campaigns in Meta Ads Manager * Updating audiences and creatives * Checking campaign settings * Helping complete client deliverables * Following instructions live over screen share Hours Initially 5 hours with the potential for additional work. To apply Please answer: 1. How many years have you been running Meta Ads? 2. Have you managed client accounts? If so, roughly how many? 3. What timezone are you in? 4. When can you start? 5. Are you comfortable working over Zoom or Google Meet via screen share? Please include examples of Meta campaigns you’ve worked on.

Experienced Recruiter for Growing Team

Seeking an experienced recruiter to identify, screen, and present highly qualified candidates for our expanding team. Responsibilities include sourcing talent through diverse channels, conducting thorough interviews, assessing cultural fit and skills, shortlisting top candidates with detailed profiles, and coordinating interview logistics. Ideal candidate demonstrates strong sourcing strategies, excellent communication, keen judgment, and a proven track record in recruiting for growth-stage organizations. Competitive, organized, and results-driven approach required.

Virtual Assistant – Property Management (Full-Time, Remote)

We're a property management company looking for a full-time Virtual Assistant (9–5, remote) to support our day-to-day operations, including tenant communication, listings, and admin tasks. Property experience is a plus but not essential, full training provided. Apply with a bit about yourself and we'll send over the full job details.

Remote Operational Partner

I just want to know if you are open to work. If you are interested in extra monthly income, I am happy to share in details about the opportunity.

Need Admin to collect emails on social media

Looking for an admin to collect emails on social media according to a specific criteria The criteria will be sent upon job completion Job involves collecting 500 emails per week in the format of Name - Email Address - link showing proof of needing service Long term work if you can do this well

Mailchimp Audience Clean-up and Engagement Improvement

Revitalize our Mailchimp audience: perform a comprehensive cleanup, merge duplicate lists, and remove subscribers who haven’t opened any of the last five campaigns. Clean and validate email addresses, deduplicate contacts, and create meaningful segments for engagement, Delete unengaged subscribers rather than archiving, document changes, and provide recommendations to improve deliverability and future engagement strategies.

opportunity

HIGH LEVEL ASSISTANT NEEDED FOR COMPLEX TASKS PART TIME

MUST BE VERY INTELLIGENT, ORGANISED AND ABLE TO FOLLOW COMPLEX INSTRUCTIONS WITHOUT MAKING ANY ERRORS. THESE ARE NOT SIMPLE TASKS. PLEASE DO NOT APPLY IF THIS DOES NOT SUIT YOU. TASKS MUST BE COMPLETED SAME DAY. ONGOING LONG TERM WORK.

Administrative Assistant for a SME

We are looking for a competent and dependable Virtual Assistant to provide general administrative support across a range of day-to-day tasks. This is a flexible, remote role suited for someone who is highly organized, takes initiative, and can manage multiple responsibilities efficiently without constant supervision.

Register Scraping and Data Enrichment Methodology (4 sources)

The objective of this project is to build high-quality databases of educational institutions using each country's official register as the authoritative master source and, where necessary, enrich the records with publicly available contact information extracted from the institutions' official websites. Although each country has its own official register, terminology and technical requirements, the overall methodology is consistent across all projects: 1. Obtain the official register of educational institutions. 2. Build the master database containing all active institutions. 3. Visit each institution's official website, where applicable. 4. Extract publicly available contact information. 5. Select the best contact details according to the predefined rules. 6. Produce one final record for each institution. Country-specific instructions—including official data sources, extraction procedures, field mappings, crawling rules, technical requirements and output specifications—are provided in the corresponding annexes. Each annex forms an integral part of this methodology and shall prevail whenever a country requires procedures that differ from the general approach described above. VALIDATION Before the project is awarded, please submit a validation sample demonstrating that you have fully understood the required methodology. The sample must include 5 records for each of the following sources: • England • Slovakia • Norway • Turkey The sample must follow exactly the same extraction rules, field mappings and output structure that will be used for the final deliverables. Only freelancers whose validation sample meets the required quality standards will be considered for the project award. TIMELINE • Please submit the validation sample as soon as possible. • I will be on holiday from 17 July to 30 July. If you have any questions regarding the methodology or country-specific instructions, please ask them before 17 July, as I may not be available during that period. • The final delivery will be required within 7 calendar days from the project award.

Scrape 22 Sources – Approx. 110k Records

Scrape 22 Sources – Approx. 110k Records Please find attached the detailed scraping instructions for each source. The highlighted sections (yellow) identify the 22 data sources to be processed, with an estimated total of approximately 110k school records. DELIVERABLES For each highlighted source, create a separate folder containing: • One Excel (.xlsx) file with the extracted data. • The Excel should include, whenever available, at least the following columns: o School Name o Address o Email o Telephone If a source provides additional useful fields requested in the detailed instructions (e.g. postal code, school code, city, etc.), include them as extra columns. IMPORTANT • Follow the source-specific instructions in the attached document, as they take precedence over these general guidelines. • One output folder per highlighted source. • One Excel file per source. • Preserve all available records from each source. VALIDATION SAMPLE To demonstrate that you fully understood the task before the full assignment starts, please provide a sample Excel containing 5 records for each of the following sources: • Austria • Greece • Belgium – Wallonie WBE The sample should follow exactly the same structure and extraction rules that will be used for the final delivery. TIMELINE • Submit the validation sample as soon as possible. • I will be on holiday from 17 July to 30 July. Please ask any questions before 17 July, as I may not be available during that period. • The final delivery is required within 7 days of the project award. Please use the time before the assignment confirmation to review the instructions and prepare the validation sample. Once the work is assigned, the extraction can proceed without further clarification.

Recruitment Expert Needed for Short-Term Rental Teams

Seeking an experienced recruitment specialist to source and present a concise shortlist of highly qualified candidates for short-term rental teams under stringent deadlines. The ideal recruiter will demonstrate proven expertise in talent acquisition, rapid candidate assessment, and targeted outreach within hospitality, property management, or vacation rental sectors. Deliverables include curated candidate profiles, concise evaluation summaries, and timely communication. Precision, discretion, and speed are essential.

WhatsApp community

Seeking an experienced WhatsApp community manager to cultivate and expand a business network. Responsibilities include daily engagement, broadcast messaging, timely follow-ups, nurturing leads, and closing sales. Must be proactive, diligent, and proficient with ChatGPT to craft persuasive messages and automate workflows. Compensation includes base pay plus commission on conversions. Ideal candidate demonstrates strong communication, sales acumen, and initiative to drive community growth and revenue.

Upload of book images and content to site.

I need an administrator methodical and with attention to detail to find and update book images to our site and content. It can also be done using a webscraper to do it in bulk but that is up to you to figure out how to do it www.avenuebookstore.com obtain images from amazonbooks or waterstones.com

Remote Admin & Tech Assistant

We are seeking a reliable and professional Remote Admin & Tech Assistant to join our company. This role is ideal for someone with strong communication skills, excellent organizational abilities, and a basic understanding of technology. You do not need to be an experienced software developer. We value professionalism, reliability, and the willingness to learn new tools and workflows. Must currently reside in the United States and be authorized to work in the U.S. Fluent English speaker with excellent verbal and written communication skills. Own a reliable laptop or desktop computer and have a stable internet connection. Strong organizational and multitasking skills. Comfortable using: Email and calendars Google Workspace and Microsoft Office Zoom, Google Meet, and Microsoft Teams Online collaboration tools Ability to work independently in a remote environment. Quick learner with strong attention to detail. Basic understanding of computers and web applications. Previous remote work experience is preferred. Experience in customer support, operations, executive assistance, or project coordination. Familiarity with CRM systems such as Salesforce or Zendesk. Basic knowledge of Python, Java, React, or Vue is a plus but not required. Experience testing websites or reporting software issues. Assist with day-to-day administrative and technical tasks. Manage schedules, emails, and online communications. Test simple web applications and report bugs or issues. Participate in virtual meetings and communicate effectively with team members. Follow instructions from senior team members and complete assigned tasks on time. Learn new tools and processes as needed. Support various projects and help improve operational efficiency. To help us evaluate communication skills, shortlisted candidates will be asked to submit a 1–2 minute self-introduction video in English and participate in a brief video interview. We are looking for someone who is: Professional and dependable Comfortable working remotely An excellent communicator Organized and detail-oriented Eager to learn and grow

Systems & Compliance Administrator (Freelance Virtual Assistant)

Systems & Compliance Administrator (Freelance Virtual Assistant) Location: UK Based (Essential)
 Hours: Approximately 2–3 hours per day (35–40 hours per month)
 Contract: Freelance / Independent Contractor About the Role This role supports the Operations Manager by maintaining operational systems, trackers and administrative processes to ensure Integrated Treatment Services (ITS) runs efficiently and compliantly. ITS is a UK Speech and Language Therapy service working with schools, therapists and families nationwide. We are seeking a highly organised administrator to support day-to-day operations. The role focuses on maintaining systems, monitoring processes and coordinating administrative tasks rather than making operational or clinical decisions. Applicants must be UK based. Hours of Work • Approximately 2–3 hours per day (35–40 hours per month)
• Availability required for approx. 1 hour morning and 1 hour afternoon
• Primarily term time only, with potential holiday / project work as needs present Key Responsibilities Systems & Compliance • Maintain operational trackers (caseloads, supervision, compliance)
• Monitor therapist compliance (HCPC, DBS, insurance)
• Flag overdue supervision, documentation or compliance issues Case Notes & Records • Monitor case note uploads and flag missing records
• Maintain and archive caseload folders
• Support case note audit preparation Training & Framework Support • Maintain training attendance records
• Support training administration and certificate tracking
• Assist with ITS Connect and Write Framework tracking Administration & Documentation • Format documents and maintain templates
• Prepare operational documentation and contracts
• Manage electronic filing systems Website & Systems • Update WordPress website and online resources
• Complete weekly systems checks
• Identify and report system issues Data & CRM • Maintain CRM databases
• Organise data for marketing and reporting
• Support internal documentation and templates Recruitment & Finance Support • Maintain recruitment trackers and onboarding admin
• Support invoicing processes and accounts requests General Support • Provide administrative support to the Operations Manager
• Undertake additional duties to support business operations Experience (Desirable) • Google Workspace (Docs, Sheets, Drive)
• Microsoft Word & PowerPoint
• WordPress
• CRM systems
• Zoom / Microsoft Teams
• Spreadsheet and database management, Eventbrite We Are Looking for Someone Who • Is highly organised and detail-focused
• Enjoys working with systems and processes
• Is confident using spreadsheets and databases
• Can manage multiple tasks independently
• Is reliable, consistent and adaptable
• Has strong written communication skills Clinical Knowledge Clinical knowledge is not required.
This is an administrative role with no clinical decision-making. Applicants Must • Work as a freelancer / independent contractor
• Hold (or obtain) appropriate insurance
• Sign a confidentiality agreement and comply with GDPR. Provide minimum 4 months notice period Safeguarding & Data Protection ITS works with children and young people. The successful applicant must: • Hold or obtain a DBS check
• Follow strict GDPR and confidentiality procedures
• Handle sensitive information securely at all times This role involves administrative oversight only and no clinical responsibilities

Part-Time Executive Assistant / Operations Assistant Required

I am looking for an exceptional Executive Assistant / Operations Assistant to work directly with me as my businesses continue to grow. Initially, this will be a part-time freelance role with the opportunity to take on greater responsibility over time for the right person. I run multiple AI, training and publishing businesses, including projects for driving instructors and the legal profession. I am looking for somebody highly organised, proactive and reliable who can help manage projects, freelancers and day-to-day operations. Hours and Location Initially 2 to 3 hours per day, Monday to Thursday. Hours likely to increase for the right person. Remote role. Applicants from the UK and Europe are preferred. Availability during UK business hours is essential. About You You may have previously worked as: Executive Assistant. Office Manager. Operations Assistant. Project Coordinator. Personal Assistant. Business Support Manager. You should be: Highly organised and proactive. Calm under pressure. Able to work independently. Honest and accountable. An excellent communicator. Comfortable working in a fast-moving business. Detail-oriented with strong problem-solving skills. Keen to learn and use AI tools. Responsibilities Managing projects and keeping tasks on track. Liaising with freelancers and team members. Following up on deadlines and outstanding work. Helping recruit and shortlist freelancers from platforms such as Upwork and PeoplePerHour. Building and maintaining systems and processes. Organising files, documents and workflows. Assisting with events, memberships and content projects. Researching tools, suppliers and opportunities. Providing daily updates via WhatsApp and email. Helping build and manage specialist freelancer teams. One of your main objectives will be to help reduce my workload, improve accountability and support the growth of the ADI and AML projects. Experience with any of the following would be helpful ChatGPT and AI tools. Claude. Zoom. Canva. PowerPoint. HighLevel. LinkedIn. Social media. Video content creation. Online communities and memberships. Please answer the following questions when applying Tell me about your previous experience as an EA, PA or Operations Assistant. Why are you interested in this role? Have you managed freelancers or remote teams before? How do you stay organised when managing multiple projects? Which AI tools have you used? What hours are you available during UK business hours? What is your hourly rate? Why do you think you would be a great fit for this role? What is your favourite productivity tool and why? Please begin your application with the words: "AI Operations" Paid Trial Task The top candidates will be invited to complete a short paid trial. This may include: Organising a list of tasks. Following up with freelancers. Creating a simple process or SOP. Researching suppliers or tools. Preparing a short daily update. This role is ideal for somebody who wants to become a key part of a growing business and help build exciting AI projects over the coming years.

STR Admin & Guest Coordination Role

Seeking a diligent STR Admin & Guest Coordinator to support short-term rental operations. Responsibilities include managing guest communication, organizing workflows, coordinating reservations and turnovers, handling inquiries and updates, and assisting with routine operational tasks. Candidate should be proactive, highly organized, detail-oriented, and adept at prioritizing tasks. Strong written communication and problem-solving skills required to ensure smooth guest experiences and efficient property management.