Publishing Operations VA (Women Only – Women-Owned Business)

PROJECT DESCRIPTION

We are a women-owned international book publishing agency working primarily with women authors writing non-fiction and self-help books.

We are looking for a reliable, independent Virtual Assistant (VA) to support our publishing operations and client communication.

This is not a one-off task. We are looking for a long-term collaboration with someone who thinks ahead, works independently, and communicates clearly.

What You Will Be Doing

- Client onboarding & welcome emails
- Coordinating proofreading, layout, and cover design processes
- Using AI tools for proofreading, research, and text refinement

Managing back-and-forth communication with:

* authors
* layout designers
* cover designers

Preparing files and coordinating uploads

- Amazon KDP (handled by us)
- IngramSpark (handled by you)

- Creating basic sales texts / blurbs based on provided summaries & keywords
- Sending final marketing roadmap documents (templates provided)
- You will work closely with me and with our authors.
- Clear processes and templates are provided.

What We Are Looking For

- Fluent written English
- Strong attention to detail
- Independent problem-solving (research & AI before asking)
- Same-day email responses (Mon–Fri)
- Calm, kind, and patient communication style


IMPORTANT – Please Read Carefully

To apply, you must complete a fictional screening test.

- 7 scenarios
- DEADLINE: February 15 !!