Email Handling Projects

Tech-Savvy Virtual Assistant with Excellent Communication

We are looking for an organized and professional Virtual Assistant to help us stay organized, handle fast-paced projects with a smile, and provide high-quality work under pressure. The Virtual Assistant will handle a variety of administrative and clerical tasks which includes providing support to our managers and employees, assisting in daily office needs, answering emails, scheduling meetings and managing our company’s general administrative activities. For this role, a strong Internet connection is required, along with experience using communication tools. ADMINISTRATIVE TASKS Entering data into a CRM system, Creating Excel Spreadsheets Maintain contact lists keep online records Perform market research Create presentations, as assigned Address employees administrative queries

Compress emails

I need to send a large amount of emails into a compressed file I have about 20-30 emails on yahoo I need to make into folders and send via a zipped folder

Freelance Email Support Specialist

I am hiring a Freelance Email Support Specialist to manage structured client communication, send updates, and handle routine queries. This role will ensure professional and timely email interactions for my clients. Key responsibilities: - Respond to client emails using provided templates and guidelines - Send regular updates, confirmations, and follow-up messages - Handle routine inquiries about services, timelines, and deliverables - Forward complex or technical questions to the appropriate team member - Maintain email organisation, labels, and tracking - Log key interactions and issues in a simple spreadsheet Your are : - Excellent written English with professional tone - Experience handling customer/client emails or support - Strong attention to detail and ability to follow processes - Good time management to handle email volume efficiently - Familiarity with Gmail, Outlook, or email client tools - Basic Excel/Google Sheets for logging interactions Project details: - Remote freelance role - Part-time flexible hours (to be agreed) - Short-term with potential for ongoing work - Payment: hourly or fixed price based on volume To apply: - Share your email support or customer service experience - Provide a sample professional email response - Mention your time zone and daily availability - List any relevant tools you use (Gmail, HubSpot, etc.)

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Publishing Operations VA (Women Only – Women-Owned Business)

PROJECT DESCRIPTION We are a women-owned international book publishing agency working primarily with women authors writing non-fiction and self-help books. We are looking for a reliable, independent Virtual Assistant (VA) to support our publishing operations and client communication. This is not a one-off task. We are looking for a long-term collaboration with someone who thinks ahead, works independently, and communicates clearly. What You Will Be Doing - Client onboarding & welcome emails - Coordinating proofreading, layout, and cover design processes - Using AI tools for proofreading, research, and text refinement Managing back-and-forth communication with: * authors * layout designers * cover designers Preparing files and coordinating uploads - Amazon KDP (handled by us) - IngramSpark (handled by you) - Creating basic sales texts / blurbs based on provided summaries & keywords - Sending final marketing roadmap documents (templates provided) - You will work closely with me and with our authors. - Clear processes and templates are provided. What We Are Looking For - Fluent written English - Strong attention to detail - Independent problem-solving (research & AI before asking) - Same-day email responses (Mon–Fri) - Calm, kind, and patient communication style IMPORTANT – Please Read Carefully To apply, you must complete a fictional screening test. - 7 scenarios - DEADLINE: February 15 !!

Personal Assistant at NexGen Asset Management

* Manage scheduling, email correspondence, and task tracking for your supervisor * Coordinate and assist with client-related transactions, purchases, and digital asset transfers * Handle basic reporting and documentation of client interactions and financial activities * Monitor asset flow and flag unusual activity for review * Maintain accurate records and uphold confidentiality at all times * Respond promptly to messages, emails, and other communications during working hours * Ensure day-to-day administrative duties are completed efficiently and with attention to detail

Travel Communications Assistant

I am looking to hire a Travel Communications Assistant to help manage travel-related communications so that all collaboration requests and partner messages are handled promptly and professionally. Key responsibilities include responding to messages and emails related to my travel projects and collaborations, organizing and tracking communication with brands and partners, and helping coordinate basic travel-related details and information needed for ongoing collaborations. The ideal assistant should be organized, reliable, and comfortable working in a fast-paced, travel-focused content environment.

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Connect ClickUp sales pipeline to SendPulse

Connect ClickUp sales pipeline to SendPulse follow-up emails (simple, no-code) Project overview We are a small UK service business using ClickUp (free plan) to manage sales enquiries and SendPulse for email follow-up. We want a simple, reliable integration where specific status changes in ClickUp result in contacts being tagged in SendPulse, triggering existing email automations. This is not a CRM rebuild, not a complex automation project, and not a long-term retainer. ________________________________________ Tools in use • ClickUp (Free version only) • SendPulse • Microsoft Outlook / Microsoft 365 • All emails are sent from and replied to: info@greenergardens.co.uk ________________________________________ What we need built Automation 1 – Quote follow-up When a ClickUp task is moved to the status: “Electronic Quote Sent – Follow Up” The system should: • Create or update the contact in SendPulse • Apply tag: quote-sent • This tag triggers an existing SendPulse automation • The email is sent 48 hours later • If the customer replies, the automation should stop (standard SendPulse behaviour) ________________________________________ Automation 2 – Post-survey follow-up When a ClickUp task is moved to the status: “Quote Visit Complete – Follow Up” The system should: • Create or update the contact in SendPulse • Apply tag: survey-complete-follow-up • This tag triggers a separate SendPulse automation • The email is sent 5 days after the survey date ________________________________________ ClickUp setup (do not redesign) Statuses used • Electronic Quote Sent – Follow Up • Quote Visit Complete – Follow Up Required custom fields Field name Type Purpose Customer Email Email Primary identifier Customer First Name Text Email personalisation SendPulse Sync Checkbox Safety switch – automation runs only if checked Survey Date Date Used for 5-day delay ⚠️ Automation must only run when SendPulse Sync = checked. ________________________________________ SendPulse setup Tags (exact names – no variations) • quote-sent • survey-complete-follow-up Automations • Automation A: Triggered by quote-sent → wait 48 hours → send email • Automation B: Triggered by survey-complete-follow-up → wait 5 days → send email Rules • If the contact replies → automation stops • If the tag is removed → automation stops • If the contact already exists → update, do not duplicate ________________________________________ Email handling (important) • All automated emails must be sent from and replied to info@greenergardens.co.uk • Emails are managed in Outlook 365 • Customer replies are handled manually by our team • No inbox parsing, CRM email tracking, or Outlook automation is required ________________________________________ Email visibility & record-keeping (important) • Automated emails sent via SendPulse must appear in the Sent Items of info@greenergardens.co.uk (Outlook 365) • This inbox is used as a lookup and reference point by the office team • No separate dashboards or reporting tools are required • Any team member should be able to search the inbox and see the full email history ________________________________________ Important constraints • Must work with free ClickUp (no ClickUp automations or paid features) • No custom code • No complex logic or branching workflows • Manual status change is the trigger • SendPulse email content already exists (copywriting not required) ________________________________________ Deliverables • Working integration tested with a dummy contact • Short handover note (bullet points only) explaining: o What triggers what o How to stop or pause emails if required ________________________________________ Ideal freelancer • Experience with SendPulse automations • Comfortable with simple CRM / pipeline logic • Happy to follow a clearly defined brief • Estimated effort: 2–4 hours ________________________________________ To apply, please confirm 1. Have you worked with SendPulse automations before? 2. How would you ensure automated emails stop if a customer replies? 3. Your estimated hours and hourly rate

I need a WIX studio designer

I have WIX studio project that I need a professional WIX studio designer to handle for me. It’s for one of my clients. And would be great if you can get this done asap. It’s just a Homepage, and few pages

Virtual Assistant for VFX Artist & Voice Actor

I am a freelance VFX Artist, Compositor, and aspiring Voice Actor seeking a Virtual Assistant focused on client communication on a freelance basis, Over the next month, I will be actively engaged in intensive voice acting training and may not be able to respond to clients as quickly as usual, so I need support handling incoming emails and messages from new and existing clients. Key responsibilities include monitoring and responding to client messages and emails in a professional manner, acknowledging inquiries about my services, and providing basic updates or confirmations based on agreed guidance. The assistant will also flag important messages and summarize client communications so I can review and respond in detail when available. The ideal candidate should be organized, reliable, and comfortable managing communication for a creative professional.

Email Designer Needed (Marketing Emails Only – Ongoing Work)

I’m looking for a reliable freelance email designer to support ongoing email marketing production for a growing brand. This role is strictly focused on email creation — no social, no landing pages, no ads. What You’ll Be Doing • Designing clean, conversion-focused marketing emails • Building 2-panel and 4-panel email layouts • Creating emails that are mobile-responsive • Working from provided copy and product direction • Producing emails that are ready for deployment in an ESP What I’m Looking For • Proven experience designing marketing emails • Strong understanding of email layout best practices • Ability to work efficiently and independently • Comfortable making minor revisions • Organized, communicative, and dependable Requirements (Important) • This is email work only • You do not need to write copy (copy is provided) • You do not need to design full campaigns or funnels • You do not need to show full brand designs upfront • You must be able to deliver panel-based email designs Nice to Have (Not Required) • Experience with Klaviyo, Mailchimp, or similar ESPs • Experience designing product-focused emails • Fast turnaround time Scope & Volume • Initial work: 2-panel email design • Ongoing volume: multiple emails per month • Long-term opportunity for the right person How to Apply Please include: 1. 2–3 examples of marketing emails you’ve designed 2. A brief note on your email design experience 3. Your availability and rate

UK Phone Answering & Lead Handling (Inbound)

I’m looking for a reliable UK-based (or UK-accented) phone answering professional to handle inbound calls only for an established UK training provider delivering professional compliance and technical courses. This role is enquiry handling, not sales pressure and not payment processing. Callers are typically ringing to ask about course dates, locations, availability, or booking process. Important security note: You will never be required to take payment or credit/debit card details over the phone. All payments are handled via secure payment links or invoicing only. What the role involves Answering inbound calls during agreed hours Handling basic training course enquiries (script and FAQs provided) Confirming course availability and options Collecting accurate caller details (name, company, email, phone, location) Sending a secure payment link or confirming that an invoice will be issued Booking call-backs where required Logging enquiries clearly and accurately What the role does not involve No cold calling No hard selling No handling of card or payment details What I’m looking for Clear, professional UK phone manner Calm, confident communication with tradespeople, facilities managers, and business owners Strong attention to detail when capturing information Reliable availability and consistent call handling Previous phone answering, VA, or customer service experience preferred What I’ll provide Call script and FAQs Clear guidance on when to answer vs escalate Simple enquiry logging process Secure payment link / invoice workflow Additional details Ongoing work (not a one-off task) Call volume is currently modest but increasing Paid per hour or per call — open to sensible proposals Full business details shared after initial screening To apply, please confirm Your availability (days and times) Your experience with phone answering or enquiry handling Whether you’ve worked with training providers, trades, or service-based businesses I’m looking for someone dependable, professional, and security-minded rather than sales-driven.

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Extract my email and attachment in outlook 365

Freelancer Required: Outlook Email & Attachment Extraction (Latest Microsoft Outlook) I am seeking an experienced freelancer to assist with extracting emails and attachments from my Microsoft Outlook account (latest version). The scope of work includes: Extracting all email attachments Saving attachments with clear, meaningful file names (based on email subject, sender, and/or date) Exporting the full content of each email into PDF or Word format Ensuring emails and attachments are accurately matched and well organised No PST/PSD or raw mailbox exports are required The ideal candidate will have: Strong hands-on experience with Microsoft Outlook (desktop) Proven experience extracting and organising large volumes of emails and attachments Excellent attention to detail and file organisation skills Ability to work efficiently and meet deadlines Additional requirement: The freelancer must be willing to join a Microsoft Teams or Zoom call to walk through the project requirements Must be comfortable accessing my machine remotely (via an agreed and secure method) to carry out the work Accuracy, confidentiality, and structure are critical, as the extracted files will be used for review and record-keeping purposes.

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HEADTEACHERS Primary school email addresses

Please provide email contact data for the following roles within London and Surrey Primary and Secondary Schools: Headteachers Deputy Headteachers Business Managers PE Teachers School Offices Before proceeding, please confirm the total data count and the date of the last data cleanse. It is essential that the data is restricted to London and Surrey only, with no records from other regions. Please also confirm data turnaround time or if data is readily available

Landing Page + Email Funnel Expert for MLM

I’m looking for an experienced marketer to build a high-converting landing page and email marketing funnel for my travel and lifestyle business. The goal is simple: • Increase leads and sales • Support recruitment into the business • Educate and nurture prospects through email This is not just about design. I need someone who understands conversion, messaging, and compliance within the MLM / network marketing space. Scope of Work: • One high-converting landing page (lead capture) • Email nurture sequence (5–7 emails) • Clear CTA for both customers and business enquiries • Basic integration with my email platform • Copywriting included (not just templates) Ideal Candidate: • Proven experience building funnels that convert • Has worked with MLM, coaching, or affiliate businesses • Understands compliance friendly messaging • Strong copywriting skills • Reliable, clear communication • UK or EU based preferred (time zone) Please Include in Your Proposal: • Examples of similar funnels or landing pages • Results or outcomes if available • Tools you recommend using and why • Your price and delivery timeline This may lead to ongoing work if the right fit.

Urgent: Fix repeated sent "Delivery is delayed" emails erros

Since yesterday, all emails from are website are bouncing back as email delayed: "Diagnostic info for administrators: Generating server: exchange2019.livemail.co.uk Receiving server: t1-hex-xprelay.gem.livemail.co.uk (10.48.24.19)" Looking for somebody to help sort urgently please.

Set up cold email lead generation system for my business

I’m looking for help setting up a complete cold email lead generation system. This includes prospect list building, email copywriting, tool setup (email warm-up, sending tools), and a simple follow-up sequence. My goal is to generate qualified leads for my business and book meetings consistently. Please let me know your process, tools you use, and expected results. Thanks, Karan

I need somone to clean my list of data

I have an email list of approximately 35,000 email addresses and I need someone to clean the data. This can be done either manually or using an automated process — I’m flexible on the method. The requirements are: 1. Remove all duplicate email addresses 2. Remove any invalid email addresses or addresses that are likely to bounce I’m not concerned about how this is carried out, as long as the final list of email addresses is accurate and fully cleaned WITH NO INVALD OR OR EMAILS THAT BOUNCE.

Need an admin assistant

I need an admin assistant on Monday to send out some emails. Timed emails to go out UK timing

Klaviyo & WooCommerce Expert for Order Confirmation Emails

I’m looking for an experienced Klaviyo + WooCommerce specialist who can independently design and configure our order confirmation email templates to a premium and automatic workflow. The templates are partially started, but I need someone with the technical expertise and initiative to take ownership of the setup and build this properly from end to end. This role requires someone who can: Analyse the available event data in Klaviyo, decide the correct structure and variables to use and implement conditional logic and dynamic tables for the following: - Order Confirmation Emails - Your Order Has Been Shipped/Delivered- Integrating automatic tracking via our tracking plugin - Product post-purchase follow up - Event post-purchase follow up - Abandoned cart There is potential for ongoing work beyond this project for the right freelancer.

Call Schools for requirements and update contact

We're looking for someone to call our existing database of schools, both primary and secondary, to find out who the correct contact is for us to update our records (name and email address) and to see if they have any upcoming requirements they may have for our products, book in a call for us to contact them back or an email address for us to email further information to. Would this be something you'd be able to assist us with? What is your availability? We'd be looking to start asap. We could work on a set number of hours at a time, could you advise how many calls you aim for an hour or how your process works please? Kind regards Ashleigh Stephenson