Virtual Assistant Australia Projects

Human virtual Assistant - AI agent NOT accepted

Small businesses owner is seeking for a virtual PA for a long term business relationship. The candidate can be intermediate level but must have : - excellent command of both English and Italian (one of the two mother tongue) to be able to interact in correspondence in both languages. PLEASE DO NOT APPLY WITHOUT BOTH LANGUAGES FLUENT - Portuguese language would be preferential for future projects in Brasil (mid term) - good knowledge of Outlook, manage generic email addresses (info@....) plus email correspondence with me or for me, collecting and summarize information from other consultants to be integrated in written reports - admin skills i.e. collecting info sent via email, whatsupp or pictures (including but not limited to expenditure, travel costs,etc) and summarise them in monthly reports - general admin good knowledge to digitally organize files and digital material - excellent knowledge of Excel (to prepare reports and spreadsheets based on instructions) and Word (to prepare and/or review documents, contracts, basic legal documentation, translation) - good experience in presentations and preparation of reporting of different kind - use of different AI tools as support to speed up working process - review, check and personalization of AI outcomes - zoom, gmeet and AI recording tools for online meeting notes and report - travel organization experience, booking and arranging travel, transport and accommodation - organize and follow-up of important tasks and deadlines - miscellaneous tasks to support the day to day activity - manage also private and personal tasks, calendar etc Although not compulsory, being based in italy could represent a preference, due to potential meetings in person from time to time, when necessary for some projects REQUESTED Minumum of 3 years of experience as personal assistant or similar position Discretion and trustworthiness: you will often be party of confidential business information Flexibility and adaptability Organisational skills and the ability to multitask Responsibility & accountability for the activities assigned The ability to be proactive and take the initiative Tact and diplomacy in the interaction with all stakeholders POSITION STARTING IMMEDIATELY WITH FEW HOURS A WEEK, INCREASING GRADUALLY DEPENDING ON SKILLS ONLY EUROPEAN APPLICANTS DUE THE BUSINESS LOCATION PLEASE DO NOT APPLY WITHOUT BOTH FLUENT ENGLISH AND ITALIAN

Virtual Assistant

This project involves editing video clips together for a mini documentary and data entry. The successful freelancer will have experience with video editing software and be able to work efficiently with large amounts of data. They will also be responsible for ensuring that the final product is of high quality and meets the client's specifications.

Seeking for a Diligent Virtual Assistant

We are seeking a skilled and seasoned virtual assistant to join our team and keep us productive and well-organized. This could be the ideal position for you if you enjoy taking on a range of activities and do well in a remote work setting! We require strong proficiency with project management software (e.g., Trello, Asana), Google Workspace, and Microsoft Office. Outstanding multitasking and time management skills to easily meet deadlines. Professional and clear written and vocal communication abilities. Having prior expertise with basic bookkeeping, email coordination, or social media administration would be advantageous. You will have the freedom to work from any location because this is a completely remote employment. If you're prepared, tech-savvy, and well-organized

Executive Assistant / Virtual Assistant (AI-Savvy)

Description: We're looking for four experienced, tech-savvy Executive/Virtual Assistants to support our growing remote team. This is a freelance retainer-based project, with a consistent monthly workload and the opportunity for a long-term collaboration. If you thrive in fast-paced environments, love using AI tools to work smarter, and enjoy keeping digital operations running like clockwork — we'd love to hear from you. Project Details: Freelance retainer: $750/month Approx. 160 hours per month (flexible across the month) Remote and async-friendly Initial engagement for ongoing part-time work, with potential to scale What You'll Be Supporting: Calendar & Inbox Management: Coordinate meetings across time zones, manage inboxes (Inbox Zero fans welcome!) AI-Powered Efficiency: Use tools like ChatGPT, Notion AI, and Zapier to automate, streamline, and level up our internal systems Task & Project Management: Keep teams on track using tools like ClickUp and Notion Documentation & Summaries: Take meeting notes, organize docs, prep materials for calls Light Admin & Research: Help with HR tasks, post scheduling, and researching vendors/tools when needed You're a Great Fit If You: Have 3+ years experience supporting founders, execs, or high-paced teams Use AI tools in your daily workflow (not just experimenting, but actually getting things done) Know your way around modern tools: Google Workspace, Slack, Zoom, Notion, ClickUp, GHL, etc. Communicate clearly and kindly — and you're not afraid to ask questions Are organized, proactive, and thrive on problem-solving Can manage work across time zones without missing a beat Bonus Points If: You've worked in health, tech, or wellness startups You enjoy creating and refining SOPs — especially with help from AI To Apply: Please send: A short message on why you're a great fit (especially your AI-savvy skills) Any relevant experience or case studies showing your ability to manage executive support remotely Let's build something awesome together ✨ We're looking for freelance partners who want to grow alongside us. If that's you — we can't wait to connect!

Virtual Assistant with Studio Manager Energy – Grow a studio

Hey you—yes, the organised one with the spreadsheets and the big heart. Blinc is a cheeky, design-led digital studio that helps startups turn bold ideas into beautiful brands, websites, and launch-ready creative. We’re growing fast, and now we’re looking for a sharp, proactive Virtual Assistant to help us expand our reach and keep our studio engine humming. This isn’t just a task-ticker role, we’re after someone with studio manager energy who gets excited about building systems, spotting opportunities, and helping creatives stay in their zone of genius. ⸻ What You’ll Do (Phase 1 – Setup) • Research top performers and profiles on Fiverr, Upwork, and PeoplePerHour • Set up and polish our studio profiles with assets, service listings, and case studies • Coordinate with the Blinc team to gather everything needed for launch • Make smart suggestions to help us stand out ⸻ What You’ll Do (Phase 2 – Ongoing Management) • Keep listings updated, optimized, and looking fresh • Respond to inquiries with warmth and clarity • Track performance and spot patterns or growth opportunities • Report key insights in a simple, easy-to-digest format • Potential to expand into managing other channels like LinkedIn, job boards, or creative directories ⸻ Who You Are • Super organised, proactive, and tech-savvy • Confident communicator (written + verbal) • Comfortable working independently and juggling moving parts • Experienced with platforms like Upwork, Fiverr, or similar • Bonus: You’ve worked with creative or design-led teams ⸻ Tools You Might Use Notion, Google Sheets, Slack, Upwork/Fiverr dashboards, Loom, Calendly ⸻ The Vibe Remote, flexible, and fun—but always professional. We’re a small but mighty team that cares about quality, creativity, and clear communication. You’ll be working closely with the founder and get a front-row seat to how a modern design studio grows.

Virtual property manager/ Leasing assistant (3-6 months)

Summary OVERVIEW: Our team is searching for a detail-oriented property manager/leasing assistant (20-40 hours per week) with 1+ years of previous US Commercial Real Estate experience property management and leasing experience. TASKS: Managing tenants and leases on rentredi Use gmail to respond to leasing inquiries and tenant messages Use google drive to organize all paperwork, leases, and other files trello for task management Post on thumbtack, angi, and nextdoor for contractors. Use google voice to follow up with contractors and schedule repairs. Use google voice and gmail to follow up with leasing leads Use google voice to contact local utility department, such as electricity, water, trash etc. and manage utility bills Use fb marketplace to post leasing ads and respond to daily leasing inquiries Use Loopnet, commercialcafe, costar etc. to post leasing ads and respond to daily leasing inquiries Verify bills Draft lease from templates based on drafted letter of intent REQUIREMENTS: Speak & write in fluent English Work between 9am-6pm MST weekdays Experience with a property management software (we use rentredi mostly) **1+ year of US Commercial Real Estate experience** Familiarity using Slack for communication Familiarity with google suites: docs, sheets, drive, voice, gmail Familiarity using VPN Familiarity trello Familiarity with real estate leasing software, residential or commercial Available for at least 20 hours a week, can become fulltime depending on experience. PROVIDED: Access to all google tools Access to all commercial leasing tools and instructions on how to respond to leasing inquiries Access to property management softwares VPN TYPE: 3–6 month freelance/contract role Remote | 20–40 hrs/week

Virtual Assistant – Reddit & Quora Finance Content Promoter

I'm looking for a detail-oriented virtual assistant to help me grow my personal finance YouTube channel by sharing my content organically in relevant communities like Reddit, Quora, Discord, and Facebook Groups. Your tasks will include: Finding 5–10 relevant threads weekly in personal finance, investing, saving, budgeting Writing short, value-driven comments or answers (not spam) Linking back to a relevant YouTube video where appropriate Tracking links and performance weekly Must-Have: Excellent English writing skills Understanding of Reddit, Quora, FB Groups or Discord etiquette Ability to work 2–4 hours/week independently Budget: $100–150/month The project starts with one month, but long term position available if results are good.

Experienced Remote Virtual Assistant (Manila, Philippines-Based)

We are seeking a highly organized and reliable Virtual Assistant based in the Philippines. This remote, long-term role will involve providing comprehensive administrative and operational support. 1. Key Responsibilities: - Managing calendars, scheduling appointments, and coordinating meetings. - Email management and drafting correspondence. - Assisting with financial problem and business facilities in the Manilla, Philippines. 2. Qualification - Essential written and verbal English communication skills. - 10 years of professional experience. - Proficiency with common productivity tools (Microsoft Office). - Reliable internet connection and a quiet home office environment. - Please note: A comprehensive background check will be required for the selected candidate, subject to legal and platform compliance. To Apply: Please submit your proposal detailing your relevant experience and why you are a great fit for this remote role with name, gender, age.

Bulk sms Brisbane Australia

Please contact me regarding bulk sms

Puppy Listing on International Pet Sale Websites

Hello, I run a small dog kennel in Serbia, specializing in the Japanese Akita Inu breed. I’m looking for a virtual assistant who can help me create and post professional listings for my puppies on international pet websites, especially in Europe (e.g. UK, Germany, Netherlands) and the US. ⸻

Real Estate Virtual Assistant - Transaction Coordinator

Responsibilities: *Coordinate real estate transactions from start to finish, including document preparation, scheduling inspections, and liaising with clients, agents, and vendors. *Ensure compliance with all legal and contractual requirements throughout the transaction process. *Maintain accurate records and databases related to real estate transactions. *Provide excellent customer service and support to clients during the buying or selling process. *Keep abreast of market trends and industry regulations to provide informed guidance to clients. *Manage calendars, appointments, and schedules. *Handle email correspondence, phone calls, and other communications in a professional and timely manner. *Assist with data entry, file organization, and document management tasks. *Conduct research, compile reports, and create presentations as needed. Qualifications: *Background in Real Estate Transaction Coordinator and Board Package. *Previous experience as a real estate virtual assistant, fulfillment specialist agent or related role is preferred. *Knowledge of real estate transactions, contracts, and industry terminology. *Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and real estate software/tools. *Excellent communication skills, both written and verbal. *Strong organizational and time management abilities. *Attention to detail and accuracy in handling documentation and data. *Ability to work independently and collaboratively in a virtual team environment. *Familiarity with property management processes and best practices is a plus. Why Join Us: Opportunity to work with a leading real estate team and gain valuable industry experience. Collaborative and supportive work environment. Competitive salary and benefits package. Professional development and growth opportunities. If you are a self-starter with a passion for real estate and a knack for organization, we would love to hear from you. Apply now and take the next step in your career with us!

CRM developement for a Virtual Assistant Company

I am looking to build a custom CRM for my business. Please find the attached doc as reference. The rest of the details will be discussed later once I receive positive response from your end. I am open for any discussion here.

Full-Time Virtual Assistant | WordPress + AI Tools

We’re on the hunt for a proactive and tech-savvy Virtual Assistant to join our team full-time. This role is ideal for someone experienced with WordPress, familiar with modern AI tools (like ChatGPT, Jasper, Midjourney, etc.), and capable of handling admin and operational tasks efficiently. This is a long-term opportunity with consistent monthly income and the chance to work with a forward-thinking, growing team.

opportunity

Virtual Assistant for Daily Music Rollouts – Fast & Creative

We're looking for a fast-learning, quick-thinking Virtual Assistant to help build and improve music release plans using our AI-powered software. The system does most of the heavy lifting — your job is to refine, organize, and creatively enhance each plan so it matches the artist’s rollout strategy and overall vibe. What the role involves: Using ChatGPT with our login and pre-written prompts Following an instructions PDF and video Attending a 30-minute live tutorial with me Applying creative thinking and analysis — this is not just basic data input Following our guild to input and generate the data for 60 day plan for artist You’ll start with 10 artists per month. The first plan may take around 8 hours, but once you get the hang of it, you should be able to complete each in 2–4 hours. Important: Please don’t send generic ChatGPT-style applications — they’ll be declined straight away. A genuine interest in music (especially rollouts or marketing) is a big bonus. The rate will increase as we bring more artists onto the platform. Looking forward to hearing from the right people.

Payroll Administrative Assistant

We are seeking a detail-oriented Payroll Administrative Assistant to support our payroll department. The ideal candidate will be responsible for processing employee payroll, maintaining accurate records, and ensuring compliance with payroll regulations. The role requires strong organizational skills and a thorough understanding of payroll software. If you are a team player with a passion for numbers, we would love to hear from you

Executive Assistant to CEO & Founder (Remote)

Company Overview We are a fast-growing, family-owned company in the European real estate and hospitality sector. Currently in an exciting scale-up stage, the company is privately held and expanding its portfolio across the region. Our culture is dynamic and inclusive, combining the agility of a startup with the stability of a family-run business. We pride ourselves on innovation, collaboration, and delivering exceptional experiences in our industry. Role Summary We are seeking a highly experienced Executive Assistant to support our CEO & Founder in a fully remote capacity. In this high-impact role, you will act as the CEO’s trusted right hand, ensuring smooth day-to-day operations and communications. You will report directly to the CEO & Founder and manage a broad range of administrative and strategic tasks in a fast-paced startup environment. Responsibilities Calendar & Schedule Management: Manage the CEO’s calendar, schedule meetings (internal and external), and prioritize appointments to optimize the CEO’s time. Travel Coordination: Arrange complex travel itineraries, accommodations, and logistics for business trips, ensuring a seamless experience. Communication Liaison: Serve as a key point of contact between the CEO and internal/external stakeholders. Handle correspondence, draft emails, and ensure timely follow-ups on action items. Meeting & Project Support: Prepare meeting agendas, presentations, and reports. Take meeting notes and track action items. Assist in special projects and research tasks as needed. Administrative Tasks: Manage expense reports, invoices, and other administrative duties. Maintain organized digital files and records. Uphold strict confidentiality and professionalism in all matters. Requirements Experience: Minimum 10 years of experience as an Executive Assistant (or equivalent relevant training/education) supporting senior executives. Languages: Fluency in English and French (written and spoken) is required. Technical Skills: Proficiency with Microsoft Teams and the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Comfortable with virtual communication and collaboration tools. Working Hours: Availability to work full-time, 8:30 AM – 5:00 PM CET, with flexibility for occasional after-hours needs. Organizational Skills: Exceptional organizational and time-management abilities, with a keen attention to detail. Communication: Excellent written and verbal communication skills, able to represent the CEO professionally across all levels. Desired Attributes Adaptability: Thrives in a fast-paced, evolving startup environment. Able to adjust priorities and handle new challenges seamlessly. Reliability: Highly dependable with a strong sense of responsibility and integrity. Can be trusted to handle sensitive information with discretion. Proactive Attitude: Takes initiative to anticipate needs, solve problems proactively, and drive tasks to completion without hand-holding. Professionalism: Polished demeanor with strong interpersonal skills. Represents the office of the CEO with courtesy, confidentiality, and utmost professionalism. Resourcefulness: A creative problem-solver who can think on their feet and find solutions independently. Company Culture At our company, we champion diversity and inclusion – we believe a variety of backgrounds and perspectives drives innovation. Our remote work structure is built on trust and flexibility, allowing team members to work from anywhere while staying collaborative and results-oriented. We offer ample growth opportunities, with a commitment to professional development and internal advancement as the company continues to expand. Joining our team means becoming part of a supportive, ambitious group that values excellence, respect, and teamwork.

opportunity

Personal Assistant - schedule meetings (immediate start - trial)

Personal Assistant – Immediate Start (Trial Opportunity) I’m seeking a highly professional Personal Assistant to schedule calls and meetings focused on strategic partnerships — both in the US and globally. Key Requirements: Perfect English communication skills (voice recording required before hire) Must have a dedicated calling system with a US phone number Ability to record calls for review Comfortable scheduling and managing meetings with partners worldwide Trial Details: One-day paid trial (payment only for appointments successfully booked) Following a successful trial, hourly rate and hours will be negotiated If you’re organized, proactive, and able to hit the ground running, please apply with a brief voice recording introducing yourself and confirming your access to a US calling system with recording capability.

Freelance Data Entry & Research Assistant (One-Off Project)

We’re looking for a detail-oriented individual to support us with a one-off data entry and research task. The role involves auditing just over 1,000 suppliers listed on our website: - Checking if their website link is present and functional - Visiting linked websites to find and record specific information This is a remote, freelance project suitable for someone who is methodical, reliable, and comfortable working independently. Estimated Duration: A couple of days (depending on availability and pace) If you're interested, please get in touch with a brief summary of your experience.

opportunity

Instagram Video Editor for Real Estate Virtual Tours

I'm looking for a creative and reliable Instagram video editor to turn real estate property scan footage into short, engaging Reels for my business. I run a virtual tour service, and after each scan, I receive: - 2 short MP4 clips (from Matterport) - 1 x walkthrough video (from Loom) - Auto-generated still photos - Basic property info (e.g. location, number of bedrooms, highlights) Your job: - Edit these clips into a 15–30 second Instagram Reel - Add text overlays (e.g. location, number of bedrooms, CTA like “DM to book a scan”) - Add trending or property-appropriate music - Create a clean, minimal, professional style that fits the high end luxury real estate niche Ideal editor: - Has experience creating short-form video for real estate or similar industries - Can turn around each video within 48 hours - Is fluent in Instagram Reels trends and knows how to keep content visually appealing - Can follow a repeatable format What I provide: - All raw footage - A list of example Reels I like - Property details and call-to-action instructions This will be ongoing weekly work. I’m looking for someone who can grow with me and help build a system for high-quality, consistent content.

urgent

ADHD DOUBLE + PERSONAL ASSISTANCE

I am looking for a ADHD double and a personal assistant who can also help me in terms of task management, organization, etc.