Operations-Focused Virtual Assistant (UK-Based)

1. Overview

We are building a fast-growing UK-based community-driven business and are looking for a highly proactive, operations-focused Virtual Assistant to work directly with the founder.

This freelance role will begin at 5–10 hours per week, with a clear pathway to increase towards 30–40 hours per week as the business scales.

This is not a basic admin role. We are looking for someone who wants to grow into a senior operational position and help build the systems that support national expansion.

You must be UK-based.

2. The Requirements (Initial Phase)

You will support the operational build-out of the business, including:

- Research & Outreach
- Identifying and shortlisting suitable venue locations in target cities
- Researching potential freelance team members
- Conducting structured outreach via email and phone
- Organising responses in clear tracking systems
- Process & Systems Support
- Turning rough ideas or voice notes into structured SOPs
- Creating onboarding documents and checklists
-Building simple but scalable operational systems
- Improving documentation and internal organisation
- Coordination & Follow-Up
- Managing task boards and action lists
- Chasing responses from partners and contractors
- Supporting onboarding and scheduling
- Keeping projects moving forward without being micromanaged

3. Who This Role Is For

You are:
- Based in the UK
- Highly organised and structured
- Clear and confident in written and spoken communication
- Comfortable speaking to venues, suppliers or contractors
- Proactive and solutions-oriented
- Tech-comfortable (Google Workspace essential; Webflow/Airtable experience a bonus)
- Looking for a long-term opportunity with growth

You might currently be:

- A VA ready for more responsibility
- An operations or events assistant
- A studio, hospitality or community coordinator
- Someone capable of far more than your current role allows

What This Is Not
- Not passive task execution
- Not data entry
- Not a “wait to be told what to do” kind of role

We are looking for someone who naturally takes ownership and thinks ahead.

Growth Opportunity

This role is intentionally designed to grow. As the business scales nationally:

- Hours will increase
- Responsibility will increase
- Leadership scope will increase
- For the right person, this could evolve into a senior operational role.

If this sounds like something you'd be interested in exploring further, please send a proposal