Virtual Medical Secretary Projects

Virtual Assistant

Seeking a professional Virtual Assistant to deliver reliable administrative support. Responsibilities: manage email correspondence, schedule appointments, organize calendars, perform accurate data entry, prepare concise reports, and handle routine client communications. Ideal candidate is detail-oriented, punctual, proficient with Google Workspace and Microsoft Office, and demonstrates excellent written and verbal communication. Prior virtual assistance experience and strong time-management skills preferred. Must be proactive, discreet, and committed to delivering high-quality, timely results.

Virtual assistant for candidate communication

Reliable Virtual Assistant needed for candidate communication and coordination for software development projects. Responsibilities include candidate outreach and follow-up, answering inquiries using provided guidelines, scheduling meetings, maintaining organized communication records, and offering basic administrative support. Excludes technical interviewing, hiring decisions, contract negotiation, and legal/financial duties. Ideal candidate has excellent written English, dependable internet access, strong attention to detail, professionalism, and ability to follow instructions. Training materials will be provided.

Editorial CV Design for Executive Medical Doctor & Biography

I’m a UK-trained Consultant Pediatrician & Pediatric Gastroenterologist (FRCPCH, CCT UK) applying for senior consultant and leadership positions at leading hospitals. I have already completed the content for my Executive CV and Executive Biography. I am not looking for a resume writer. I need an exceptional editorial designer who can transform professionally written content into a premium executive document. This project is similar to designing a document for a hospital CEO, senior consultant, professor of medicine, or medical director. The final product should look elegant, modern, premium, and timeless—not like a Canva template or a typical resume. ⸻ Scope of Work Design a complete personal branding package including: 1. Executive CV (approximately 5 pages) 2. Executive Biography (75-word, 300-word and 700-word versions) 3. One-page Executive Profile ⸻ Design Style The design should be: * Executive * Minimalist * Premium * Editorial * Corporate healthcare * Modern but timeless * Clean typography * Excellent use of whitespace Think: * McKinsey * Deloitte * Mayo Clinic * Cleveland Clinic * Harvard Medical School * Annual reports * Executive leadership profiles Do NOT use: * Skill bars * Infographics * Stethoscopes * Medical icons * DNA graphics * Cartoon illustrations * Decorative timelines * Generic Canva templates * Bright colours ⸻ Deliverables Please provide: * Editable Adobe InDesign files (preferred), or Figma if that’s your primary workflow * Print-ready PDF * Microsoft Word version with editable text while preserving the layout as closely as possible ⸻ What I’m Looking For You should have experience designing: * Executive CVs * C-suite resumes * Editorial layouts * Healthcare or medical documents (preferred) Typography and layout are much more important than graphic design.

Virtual Assistant for Small Coaching & Consulting Business (PT)

Title: Part-Time Virtual Assistant for Coaching & Consulting Business — Canva, Website Updates, CRM Support I’m looking for a reliable part-time virtual assistant to support a small coaching and consulting business focused on senior professionals, career transition, and HR consulting. This is a small but important support role, approximately 10–15 hours per month to start, with the possibility of more over time. Responsibilities may include: Updating simple website pages and landing pages Creating and editing Canva graphics and PDFs Formatting documents, worksheets, and client-facing materials Updating a Google Sheets CRM/tracker Organizing outreach lists and tracking follow-ups Preparing simple email drafts and client materials Supporting webinar or briefing setup Keeping project files organized in Google Drive Requirements: Strong Canva skills Comfortable with Google Drive, Google Sheets, and basic website/landing page updates Excellent written English Reliable communication by email or Google Chat Able to meet agreed deadlines Comfortable working independently with clear written instructions Careful attention to detail This role requires reliability and follow-through. Please do not apply if you regularly miss deadlines or need frequent reminders.

Virtual Assistant

Freelance Virtual Assistant Wanted We are looking to build a relationship with a reliable and professional Freelance Virtual Assistant who can provide administrative support on an hourly basis, as and when required. The primary responsibilities will include: * Making and receiving telephone calls on our behalf. * Arranging and confirming appointments. * Managing diaries and calendars. * Managing and responding to emails. * Drafting professional correspondence. * Following up with clients and contacts. * General administrative support. * Internet research and other virtual assistant tasks as required. We’re looking for someone who is: * Friendly, confident and professional on the telephone. * Highly organised with excellent attention to detail. * An excellent communicator with outstanding written and spoken English. * Able to work independently and maintain complete confidentiality. * Experienced in providing virtual assistant or executive assistant services. * Proficient in Microsoft Office, Google Workspace and other online tools.

Virtual Assistant – Property Management (Full-Time, Remote)

We're a property management company looking for a full-time Virtual Assistant (9–5, remote) to support our day-to-day operations, including tenant communication, listings, and admin tasks. Property experience is a plus but not essential, full training provided. Apply with a bit about yourself and we'll send over the full job details.

Virtual admin support

Reliable virtual admin support needed: minimum 10 hours/month dedicated to billing tasks and social media management. Responsibilities include invoicing, expense tracking, reconciling payments, scheduling posts, drafting captions, monitoring engagement, and basic analytics reporting. Seeking a organized, proactive assistant with strong communication, attention to detail, and familiarity with common billing systems and social platforms. Timely delivery, confidentiality, and consistent availability each month are essential.

Systems & Compliance Administrator (Freelance Virtual Assistant)

Systems & Compliance Administrator (Freelance Virtual Assistant) Location: UK Based (Essential)
 Hours: Approximately 2–3 hours per day (35–40 hours per month)
 Contract: Freelance / Independent Contractor About the Role This role supports the Operations Manager by maintaining operational systems, trackers and administrative processes to ensure Integrated Treatment Services (ITS) runs efficiently and compliantly. ITS is a UK Speech and Language Therapy service working with schools, therapists and families nationwide. We are seeking a highly organised administrator to support day-to-day operations. The role focuses on maintaining systems, monitoring processes and coordinating administrative tasks rather than making operational or clinical decisions. Applicants must be UK based. Hours of Work • Approximately 2–3 hours per day (35–40 hours per month)
• Availability required for approx. 1 hour morning and 1 hour afternoon
• Primarily term time only, with potential holiday / project work as needs present Key Responsibilities Systems & Compliance • Maintain operational trackers (caseloads, supervision, compliance)
• Monitor therapist compliance (HCPC, DBS, insurance)
• Flag overdue supervision, documentation or compliance issues Case Notes & Records • Monitor case note uploads and flag missing records
• Maintain and archive caseload folders
• Support case note audit preparation Training & Framework Support • Maintain training attendance records
• Support training administration and certificate tracking
• Assist with ITS Connect and Write Framework tracking Administration & Documentation • Format documents and maintain templates
• Prepare operational documentation and contracts
• Manage electronic filing systems Website & Systems • Update WordPress website and online resources
• Complete weekly systems checks
• Identify and report system issues Data & CRM • Maintain CRM databases
• Organise data for marketing and reporting
• Support internal documentation and templates Recruitment & Finance Support • Maintain recruitment trackers and onboarding admin
• Support invoicing processes and accounts requests General Support • Provide administrative support to the Operations Manager
• Undertake additional duties to support business operations Experience (Desirable) • Google Workspace (Docs, Sheets, Drive)
• Microsoft Word & PowerPoint
• WordPress
• CRM systems
• Zoom / Microsoft Teams
• Spreadsheet and database management, Eventbrite We Are Looking for Someone Who • Is highly organised and detail-focused
• Enjoys working with systems and processes
• Is confident using spreadsheets and databases
• Can manage multiple tasks independently
• Is reliable, consistent and adaptable
• Has strong written communication skills Clinical Knowledge Clinical knowledge is not required.
This is an administrative role with no clinical decision-making. Applicants Must • Work as a freelancer / independent contractor
• Hold (or obtain) appropriate insurance
• Sign a confidentiality agreement and comply with GDPR. Provide minimum 4 months notice period Safeguarding & Data Protection ITS works with children and young people. The successful applicant must: • Hold or obtain a DBS check
• Follow strict GDPR and confidentiality procedures
• Handle sensitive information securely at all times This role involves administrative oversight only and no clinical responsibilities

Virtual Assistant Required – Events & Entertainment

I’m looking for a proactive and professional Virtual Assistant to support my events and entertainment businesses, with the opportunity for ongoing work. Essential Requirements * Excellent spoken and written English (essential). * Confident speaking to clients and suppliers over the phone. * Experience or a good understanding of the events, hospitality or entertainment industry. * Friendly, organised, reliable and able to work independently. Key Responsibilities * Calling clients to discuss event enquiries and gather information. * Following up leads and supplier quotations. * Handling customer enquiries professionally. * Managing emails and diary. * Preparing proposals from templates. * General event administration and research. To Apply Please tell me: * Your relevant experience. * Your weekly availability. * Why you’d be a good fit for this role. Thank you.

US-Based Virtual Assistant Needed

We are looking for a US-based freelancer to assist with administrative tasks related to online business operations. Responsibilities: Complete identity verification where legally required. Assist with account setup on professional platforms. Communicate with our team during the onboarding process. Perform occasional administrative tasks as needed. Requirements: Must be based in the United States. Excellent communication skills. Reliable and responsive. Previous experience with online platforms is a plus. This is a paid freelance project. Please submit your proposal with a brief introduction and your availability.

opportunity

US-Based Virtual Assistant Needed

We are looking for a US-based freelancer to assist with administrative tasks related to online business operations. Responsibilities: Complete identity verification where legally required. Assist with account setup on professional platforms. Communicate with our team during the onboarding process. Perform occasional administrative tasks as needed. Requirements: Must be based in the United States. Excellent communication skills. Reliable and responsive. Previous experience with online platforms is a plus. This is a paid freelance project. Please submit your proposal with a brief introduction and your availability.

Making a professional CV

Seeking an expert to transform my CV into a premium executive medical portfolio tailored for luxury aesthetic clinics. Revamp content with refined language, elegant layout, and cohesive branding: concise executive summary, polished experience entries, notable achievements, certifications, hospital affiliations, leadership and media presence. Include tailored services overview, high-impact metrics, and tasteful design suggestions for print and digital formats. Deliverables: editable file and print-ready PDF. Confidentiality and professionalism required.

WooCommerce Virtual Assistant - Competition/Lottery

I run a successful, fast-growing UK cash competition website built on WordPress and Woo Commerce. I am looking for a reliable, technical Virtual Assistant to handle the backend admin tasks twice a week so I can focus on marketing and running live draws. Log into WordPress and create/duplicate WooCommerce Lottery products for our weekly draws. • Configure ticket number limits, draw countdown timers, and pricing tiers.

Administrative Assistant for a SME

We are looking for a competent and dependable Virtual Assistant to provide general administrative support across a range of day-to-day tasks. This is a flexible, remote role suited for someone who is highly organized, takes initiative, and can manage multiple responsibilities efficiently without constant supervision.

Write several complaint letters to various businesses

I need several serious complaint letters to be completed. I have drafted each letter and written what I need someone to write to each party. I have written only a rough draft you will need to remove any rude or ineffective statements. This task will take several hours to write a quick letter to each party containing all of the important information. I need someone who is very effective at resolving disputes with a clear and effective style of writing. Experience is dispute resolution or legal secretarial work. It is important to receive an effective response from each party which leads to the resolution of the dispute.

Legal advice Employment law employer negligence accident at work

** Must be a qualified solicitor registered with SRA ** Looking to understand how to best move forward with legal action for a past work accident, and what are the steps involved, rough costs, time frames etc. Is employee negligence / breach duty of care the best (as in most likely) legal avenue? Need to understand the time limits – I didn’t find out the cover up until a copy of my medical records were obtained in 2024. Does the fact that the company covered up the accident and denied me life saving medical care offer and avenue and also nullify the personal injury claim ? I have no desire at this stage to explore legal action against my past solicitors. Is an employer legally required to provide medical assistance to an employee who sustains a serious injury, and do they also have a legal obligation to ensure that a certain number of staff members are trained in first aid? Happy to communicate in writing or phone call etc. I suffered a workplace accident that was not my fault and the company admitted liability, however due to workplace accidents being rife the company (to be confirmed) deliberately tried to cover up and downgrade the accident, ultimately leading to myself receiving such inadequate medical care that it constitutes being denied medical care. This is also lead to incorrect information being documented on my medical records with was a vast contrast to what I was claiming my injuries were, so that it created a bias from health care professionals that is still prevalent today, resulting in still not receiving adequate investigation or treatment. The accident 03/03/2017- whilst working in a loading bay and opening the curtains on a large double decker height lorry, another employee operating a folk lift started unloading from the opposite side and knocked a pallet containing 50kg of drums. striking me in the head throwing me to the floor. Immediately following my accident, the company having no qualified health and safety staff members on shift, did not call an ambulance to correctly identify the severity of my head injury, and went against protocol to move me, forcibly picking me up and taking me to Loughborough walk in centre. Whilst I was suffering from a severe concussion and did not feel capable, the company employee told the doctors at the walk in centre that I had been hit on the head by a 5ltr bottle - not a pallet totalling 50kg drums and was exceptionally lucky to be alive. I did not establish this fact until February 2024 when I got a copy of the my NHS medical record from the night of my accident. The employee misinforming the doctor was part of the evidence I have as to why the company deliberately covered up my accident: • The company had a chequered health and safety history, including a fatality in 2003 - news paper article attached. • 3 cameras of the accident were mysteriously not working. • No ambulance called • Doctors given incorrect information to down play the accident. • The company did not report the accident to the health and safety executive until 3.5 Years after the accident - not the maximum of 15 days timeframe required by RIDDOR. • Its suspected that the companies insurance company may have also been given the incorrect weight * - pending information from a GDPR request . Possible avenues of legal recourse: Employer Negligence / Duty of Care: The company breached their duty of care and failed to provide me with medical help following my accident. No health and safety employee on site, I was a risk employee being on blood thinners and should not have been moved without a spinal board and an ambulance. please see the attached word document that covers the rest of the details.

Luxury Treatment Menu Design for High-End Aesthetic Clinic

I am looking for a talented graphic designer to create a premium treatment menu for my luxury aesthetics clinic, The Hurst Clinic. The overall feel should be understated, elegant and contemporary, similar to a luxury hotel or private medical clinic rather than a beauty salon. The design should feel timeless, spacious and expensive, with excellent typography and attention to detail. The menu will be used both digitally and in print within the clinic. Brand Style • Luxury • Minimal • Contemporary • Premium • Clean • Medical-led rather than beauty-led • Soft neutral colour palette (stone, taupe, warm white, with subtle gold accents) • Plenty of white space • Elegant typography • No busy layouts or stock beauty imagery What I Need Design a treatment menu that includes: • Front cover • Contents (if appropriate) • Individual treatment sections • Pricing presented clearly and professionally • Contact details • QR code placement for online booking • Back cover I would like the layout to be designed so I can easily edit treatment names and prices in the future. Treatments Include • Regenerative Aesthetics • Skin Consultation & Analysis • Microneedling • Polynucleotides • Exosomes • Radiofrequency Microneedling • Non-Surgical Facelift • Skin Tightening • HIFU • Dermalux LED • Hydrofacial • Chemical Peels • Thread Vein Removal • Cryotherapy • Hair Restoration • Body Contouring • Cellulite Reduction • Skin Rejuvenation Design Inspiration Think of brands such as: • Luxury private medical clinics • High-end cosmetic surgery practices The design should feel calm, refined and trustworthy rather than overly feminine or trend-driven. Deliverables • Print-ready PDF • Editable Adobe InDesign or Illustrator files (preferred) • Fonts supplied or commercially available • High-resolution files • Bleed included for professional printing Important Please include examples of previous luxury branding, brochures, magazines or treatment menus you have designed. I am looking for someone with a strong eye for typography, layout and premium branding rather than someone who specialises in bright beauty salon marketing. This project may lead to additional work including brochures, consultation guides, patient information leaflets and marketing materials for the clinic.

High Capacity Freelance Administrative VA Flexible Remote

We are a fast paced family mediation service. We seek a meticulous, autonomous Virtual Administrative Assistant for a busy mediation practice transitioning to Notion CRM and Google Drive. You will manage client files, maintain real-time pipeline updates, execute onboarding workflows (create Drive folders, process SignNow agreements and £500 voucher schemes), manage complex mediator schedules, triage inboxes, call leads, validate Universal Credit evidence within 30-day rules, and provide empathetic client support. Notion mastery with database relations and templates is required.

Freelance Recruitment Support (EET/EEST Time Zone)

About Us: Smart Outsourcing OÜ is a professional services firm dedicated to optimizing business operations. My name is Robert Rekker, and we are currently scaling our remote European operations and are looking to build long-term partnerships with independent Talent Scouts and Virtual Assistant Recruiters. Role Overview: We are seeking a detail-oriented Freelance Talent Acquisition Specialist to support our recruitment operations. This role focuses on identifying qualified candidates, validating compliance, and managing candidate data. We are seeking a detail-oriented Freelance Talent Acquisition Specialist to support our recruitment operations. This role focuses on identifying qualified candidates, validating compliance, and managing candidate data. Key Responsibilities: - Talent Sourcing: Proactively identify and engage qualified candidates across platforms like LinkedIn, Fiverr, and other professional networks. - Compliance Verification: Validate candidate nationality and citizenship status during the initial screening process. - Data Management: Maintain highly accurate records by logging candidate profiles and details into Google Forms. - Proof of Posting: Document and share screenshots of active job advertisements as requested. Requirements & Availability: - Must commit to a dedicated 4-hour daily shift. - Working hours must align closely with Eastern European Time (EET/EEST, GMT+3). - Strong communication skills and experience using LinkedIn for sourcing. - High attention to detail for tracking data accurately. We want to build a deep, trusted relationship with our scouts. Top-performing partners will be directly recommended to our senior leadership and directors for expanded responsibilities and fixed-rate partnership agreements as our company grows.

3D Animated Streamer Scenes

I need a cohesive pack of five 3D-animated scenes that drop straight into OBS/Twitch and give my channel a consistent, playful look. Here’s what I’m after: • Starting Soon – a looping 3D shot of an animated version of me sipping coffee while the “Starting Soon” text pulses. • BRB – same avatar now standing at a backyard grill, smoke curling up as the “Be Right Back” message appears. • Live – my real face only (camera feed, background removed) floats where the head would be, matched to a stylish 3D body. No other background elements. • Just Chatting – a full virtual living-room/den set. My camera-fed head sits on the animated body relaxing on a couch; space remains on screen for standard chat and alerts. Everything should feel like the room is alive (subtle lighting flicker, idle animations, etc.). • Intermission – a scaled-down version of the living room: small game-loading window, visible chat window, and a mini-me in a recliner with the same camera-driven head. Style & tech notes – Must be 3D animation (not 2D or pixel). – Loops should be seamless, 60 fps, 1920×1080 with transparent areas delivered as webm or mov (alpha). – Camera cut-out will be provided as a green-screen feed; please supply any LUT or masking guidance you need from me. – Each scene delivered as its own layered file so I can tweak text and positioning later if required. Acceptance I’ll consider the job complete when each scene imports into OBS without further tweaks, loops cleanly for at least two minutes, and the camera-head alignment feels natural in real time. If this sounds doable for you, let’s talk timeline and any model references you need from my side.