Virtual Medical Secretary Projects

Virtual Assistant – Workforce Support

We are a UK property maintenance company looking for an organised and reliable Virtual Assistant to help manage our workforce of tradespeople. We already have our own workforce management system and processes in place, so no specialist recruitment experience is required. The role involves contacting new and existing applicants by phone, WhatsApp and email, gathering basic information, updating their records, following up on documents and availability, posting vacancies when required, and contacting suitable tradespeople when we need someone for a job. Good spoken English, confidence on the phone and the ability to work independently are important. Initially around 10–15 hours per week, with potential for more work in the future.

Virtual Assistant Needed

We’re looking for a reliable and organized Virtual Assistant to support us with a range of basic administrative and online tasks on a remote freelance basis. This opportunity is suitable for entry-level freelancers who are willing to learn and develop their virtual assistance skills.

Medical Clinic Booking Mobile App & Admin Panel

Need a mobile app (iOS & Android) and admin dashboard for a medical clinic (AmanaCare). Key features required: Online appointment booking for patients Weekly clinic schedules view Booking tracking via phone number / ID Admin panel to manage schedules, view bookings, and update statuses Clean Arabic (RTL) UI/UX design

U.S.-Based Personal Virtual Assistant — Part-Time, Remote

We are looking for a reliable U.S.-based Personal Virtual Assistant to provide ongoing part-time administrative support. This is a remote, part-time contract role with flexible hours. Responsibilities include: Writing, editing, and formatting documents Managing and organizing emails Drafting professional email responses Managing accounts on various online platforms Performing online research Organizing documents and files Assisting with scheduling and reminders Completing general administrative tasks Requirements: Must currently be based in the United States Strong written and spoken English Good communication skills Comfortable using Gmail, Google Docs, Google Sheets, and online platforms Organized, reliable, and responsive Able to handle confidential information professionally Schedule: Approximately 10–20 hours per week, with some availability during U.S. business hours preferred. **When applying, please include your U.S. city/state, time zone, weekly availability, hourly rate, and relevant experience.

Virtual Assistant / Admin Support for UK Property Company

`I run a UK property company focused on tenant-find and property management for HMO portfolios. I’m looking for a reliable virtual assistant / admin freelancer to support the day-to-day operations of the business. Main responsibilities will include: * Keeping HubSpot CRM updated * Updating and maintaining the Master Lead Tracker * Organising Google Drive folders and documents * Managing basic inbox/admin tasks * Preparing proposals and invoices from templates * Supporting client onboarding * Keeping records, follow-ups and notes organised * Following SOPs and checklists accurately * Helping keep the business organised as lead generation and client activity increases You must be confident using Google Drive, Google Sheets and CRM systems. HubSpot experience is preferred. I’m looking for someone reliable, responsive and organised who can follow instructions properly and work independently once the systems are explained. This will start as a short paid trial, with the potential for regular ongoing work if the fit is strong. Please include in your proposal: 1. Your experience with virtual assistant / admin work 2. Any HubSpot or CRM experience 3. Your experience with Google Drive and Google Sheets 4. Your availability 5. Your hourly or weekly rate 6. Whether you can start immediately Please only apply if you are comfortable working remotely and keeping business records organised and up to date.`

30 conference photos convert into clean, editable ppt slides

Convert 30 conference slide photographs into clean, editable PowerPoint slides. Recreate layouts, text, charts and diagrams using native PowerPoint fonts, shapes and editable chart elements so slides remain faithful to originals and easily modifiable. Some slides include detailed graphs and diagrams; others are simple. All content is medical, ophthalmology-focused. Require meticulous attention to layout, typography and accuracy, delivery within 1–2 weeks, and a polished, presentation-ready final deck.

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AI Video & E-Learning Content Creator for online Academy

We are looking for an experienced freelance AI Video & E-Learning Content Creator to help us develop a premium online academy in the field of medical aesthetics and regenerative medicine. A key part of the project will be the creation of realistic AI doctor avatars who will present and explain our educational content. We will provide the scientific and medical content, scripts and key messages. Your role will be to transform this material into professional, engaging and visually consistent online training videos. The project will include: * Creating realistic AI doctor / medical expert avatars * Producing videos where the avatar presents the educational content * Combining the avatar with slides, medical illustrations, diagrams, animations and text * Creating visually engaging explanations of anatomy, treatment techniques, products and scientific concepts * Designing consistent presentation templates and visual assets for the academy * Editing and structuring videos to make the courses dynamic and easy to follow * Adding subtitles, transitions, highlights and visual effects where relevant * Maintaining a premium and consistent visual identity throughout all modules We are particularly interested in freelancers experienced with tools such as: * HeyGen * Synthesia * Colossyan * Adobe Premiere Pro / After Effects * Canva / Figma / PowerPoint * AI image and video generation tools Experience creating medical, pharmaceutical, scientific, aesthetic or healthcare educational content would be a strong advantage. The final result should NOT look like a basic AI-generated video. We are looking for high-quality educational content combining a realistic presenter, professional editing, strong visual storytelling and clear scientific communication. This is a long-term collaboration. We plan to progressively develop multiple modules and courses for the academy. When applying, please send: * Examples of AI avatar videos you have created * Examples of e-learning or educational videos * Your portfolio * The AI avatar/video tools you currently use * Your hourly or daily rate * Your availability Please also explain briefly how you would approach creating a premium medical e-learning video combining an AI doctor presenter with scientific and visual educational content.

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Part-Time Virtual Assistant Needed – Long-Term Position

Looking for a reliable part-time virtual assistant to help with day-to-day tasks and social media for my photography business. Schedule & Pay: • Monday–Friday, 9:30 AM–1:30 PM US Eastern Time • 4 hours/day, 5 days/week • $250/month for the first 3 months • $350/month after 3 months • Long-term position Tasks will include: • Helping with social media posts and content • Responding to emails and client inquiries • Helping with photo editing • Organizing photos and files • Helping with other day-to-day business tasks Requirements: • Fluent in English • Fast, reliable computer that can run programs like Photoshop and Lightroom Classic • Reliable internet connection • Social media experience is a plus • Experience with Lightroom CC is a plus I will train you on how to do all the tasks, so experience with everything is not required. However, fluent English and a fast computer are a must. If interested, please send me a short introduction and answer these questions: Are you comfortable with the schedule and pay? Do you have any relevant experience? Are you looking for a long-term position?

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Part-Time Virtual Assistant Needed – Long-Term Position

Looking for a reliable part-time virtual assistant to help with day-to-day tasks and social media for my photography business. Schedule & Pay: • Monday–Friday, 9:30 AM–1:30 PM US Eastern Time • 4 hours/day, 5 days/week • $250/month for the first 3 months • $350/month after 3 months • Long-term position Tasks will include: • Helping with social media posts and content • Responding to emails and client inquiries • Helping with photo editing • Organizing photos and files • Helping with other day-to-day business tasks Requirements: • Fluent in English • Fast, reliable computer that can run programs like Photoshop and Lightroom Classic • Reliable internet connection • Social media experience is a plus • Experience with Lightroom CC is a plus I will train you on how to do all the tasks, so experience with everything is not required. However, fluent English and a fast computer are a must. If interested, please send me a short introduction and answer these questions: 1. Are you comfortable with the schedule and pay? 2. Do you have any relevant experience? 3. Are you looking for a long-term position?

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UI/UX Redesign for Pediatric Web Platform

We are looking for an experienced UI/UX Designer to lead the full user interface modernization and experience restructure of a multi-location pediatric healthcare web platform. Modern medical websites must carefully bridge the gap between professional clinical authority and emotional reassurance for parents. The primary goal of this project is to eliminate legacy clutter, optimize mobile usability, and streamline the user journey for both emergency/walk-in care and routine pediatric services. We are looking for an experienced UI/UX Designer to lead the full user interface modernization and experience restructure of a multi-location pediatric healthcare web platform. Modern medical websites must carefully bridge the gap between professional clinical authority and emotional reassurance for parents. The primary goal of this project is to eliminate legacy clutter, optimize mobile usability, and streamline the user journey for both emergency/walk-in care and routine pediatric services. Key Objectives & Scope of Work: 1. UX Audit & Information Architecture (IA): - Rationalize and prune outdated content/archive bloat. - Restructure user pathways to ensure parents can locate emergency/urgent care and location details within 1–2 clicks from the homepage. - Design clear separation of journeys between new patients (registration, insurance validation) and returning users (patient portal login, secure access). 2. UI Design System & Visual Modernization: - Develop a professional, soothing, and family-oriented design system (color palette, typography scales, high-contrast states, and accessible components). - Create modular, reusable UI components (e.g., doctor directories with availability badges, multi-location selector dropdowns, insurance grids, verified review carousels). - Ensure strict mobile-first ergonomics (thumb-friendly navigation, sticky action bars, and compliant touch targets). Deliverables: - Low-to-mid fidelity structural wireframes covering core templates (Homepage, Locations, Services, Provider Profiles, Patient Resources). - High-fidelity desktop & mobile UI mockups. - Fully interactive, clickable prototype (Figma) simulating core user flows and portal handoffs. - Comprehensive developer handoff package (design tokens, spacing guidelines, icon assets). Project Phases & Timeline: - Stage 1 (1 Week): Information Architecture & Wireframing - Stage 2 (1.5 Weeks): UI Design System & High-Fidelity Mockups - Stage 3 (0.5 Weeks): Prototyping & Developer Handoff Package Requirements for Applicants: - Proven portfolio demonstrating complex multi-page web platform transformations. - Specialized experience or strong understanding of healthcare, medical, or family-oriented service sectors. - Mastery of modern design tools (Figma) and adherence to accessibility standards (WCAG AA). - Application Note: When submitting your proposal, please include direct portfolio links showcasing relevant UI/UX case studies and complex web applications. Generic proposals without relevant work examples will not be considered.

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Need Aesthetics Clinic Website

I need a professional designer to create a user friendly, trustworthy and fully responsive website for computer, phone and tablet for my aesthetic clinic. I look for a modern, clean and visual appealing. Please send examples from your portfolio that you have designed for aesthetics, beauty, medical or similar businesses. Please include your price and timeline. Thank you.

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Video shots of offices and people

I have a potential client needing some video shots of their offices in luton UK - I need an estimated cost for budgeting for a days shoot to include: – video shots of their offices – some of their staff speaking into a camera (interviewed) – editing footage to provide to our animator to put together the final video. – Video will be 2 minutes. I don’t have any more info right now, it’s a company making medical equipment I need: – confirmation you are UK based and can do this shoot (no set date, we will set one) – Your day rate or project cost estimate, break into the shoot itself and editing separately – your video folio including sound recording, website link preferred to PPH will have more work in the future if it goes well. Ignore budget set here, set you own. The budget you set will be pretty fixed but can move only a little with any questions you may have for the shoot.

We need a governance and board coordinator

My Name is Rihanat Baruwa andI am the People Operations & Resourcing Manager at B Lab UK. As the organisation continues to grow and become increasingly busy, we are looking for additional support with our governance function. This is a newly established need within the business. Previously, governance responsibilities were managed by our People Director, but as the organisation has evolved, we now require dedicated support to ensure these activities are managed effectively and consistently. We are therefore looking for someone to undertake the Governance & Board Coordinator role, supporting the effective functioning of B Lab UK’s governance structures through reliable administrative, coordination and compliance support across a range of governance activities. The role will help maintain strong governance standards by ensuring the smooth planning and delivery of governance processes, well-organised information management and effective risk management. This will contribute to transparent, accountable and well-informed decision-making across the organisation. The role will work closely with the Director of Finance and Operations, who is also the Company Secretary, to ensure that governance processes, Board activities, documentation, risk management and compliance requirements are well organised, coordinated and delivered effectively. I have attached a job description that describes the purpose of the role and also key responsibilities. Although this is a remote role, there may be times were you maybe needed in person e.g board meetings

pre-funded

We have a number of mind body spirit titles to record

looking for a narrator who can deliver high quality audio - clear and soft English tones sensitive to the content please send us samples in the first place reading the following text - DEPRESSION IS A WORLDWIDE PHENOMENON. It covers a range of mental and emotional states, including anxiety, worry, low mood, insecurity, hopelessness and despair. It is something that affects us all, to a greater or lesser extent, at some stage or other in our life. It is no respecter of age, gender, ethnicity, or social position. Even children may experience it. This perhaps is not surprising as we are living in an age of unprecedented global, social, economic, political and environmental change. Some scientists are even talking about the end of the world as we know it within the next few years! Consequently, many people are feeling insecure, fragile, confused and under intense pressure in some, or all, areas of their life. These external pressures are often exacerbated by feelings of anger resulting from negative conditioning and/or traumatic experiences involving the people who were expected to provide us with love and support during our early years. Most people shy away from acknowledging these problems and so rarely seek help. Those who do, are offered a variety of therapies, which may include counselling, CBT (cognitive behavioural therapy), medication, psychiatry, rehabiltiation or hospitalisation. All of these, in one way or another, may help and indeed form an important part of dealing with a complex range of conditions or ‘states of being’. However, the spiritual aspect and its role in mental health disorders is often overlooked or neglected. In my opinion, it helps immensely if we can rediscover our spirit and reclaim our peace of mind. This key understanding is the backbone of this book.

India-based expedition / research assistant

I am looking for a reliable India-based assistant to help me organise a long overland expedition across India starting in December 2026. This is not a standard virtual assistant role. I need someone who is comfortable dealing directly with Indian businesses by phone and WhatsApp, chasing responses, negotiating prices, checking details, confirming bookings and helping me solve practical problems quickly. Initial tasks will include: * contacting vehicle rental companies and checking availability and terms; * calling hotels, local suppliers and transport providers; * obtaining quotations and confirming information; * checking that businesses and offers are genuine; * following up when emails or messages are ignored; * updating simple spreadsheets with results; * helping with local research, bookings and logistics as the expedition develops. You should be: * based in India; * fluent in English and Hindi; * confident speaking to businesses on the telephone; * organised and persistent; * capable of working independently rather than simply sending me Google search results; * comfortable negotiating and asking detailed questions. Knowledge of Northeast India would be especially useful, although not essential. I expect to begin with a small number of hours each week. If we work well together, this could develop into a longer-term relationship involving future projects in India. When applying, please tell me where you are based, which languages you speak, and give me one example of a situation where you had to find something difficult, negotiate with suppliers or solve a practical problem for a client.

Fractional Marketplace Operations Specialist

VANDALUX is an early-stage, demand-first marketplace preparing for structured pre-launch validation. We are looking for a hands-on Marketplace Operations specialist to support the founder during the validation stage on a limited, flexible freelance basis. This is an operational role — not a general consulting assignment. The work will focus on marketplace activity that requires human intervention when it cannot be resolved automatically by the platform. This may include identifying and activating relevant sellers, suppliers or partners against specific buyer demand, conducting structured outreach and follow-up, tracking responses and outcomes, handling operational exceptions, and helping turn early manual processes into clear and repeatable workflows. Relevant experience may include: • Marketplace, e-commerce or platform operations • Seller, supplier or partner activation/onboarding • Supply-side outreach and relationship management • Marketplace launch or early-stage operations • Building practical workflows and SOPs from manual processes • Working independently in an early-stage environment Luxury industry experience is welcome but not required. Strong hands-on marketplace operations experience is more important. This is NOT an Amazon/Shopify store-management, product-listing, dropshipping or generic virtual-assistant role. The initial engagement is expected to run for approximately 3–4 weeks, on a limited and flexible hourly basis. The workload during this period may be light and will depend on actual marketplace activity. If there is strong mutual fit and VANDALUX progresses through validation, the engagement may be extended and the scope may grow over time. There may be an opportunity for a substantially broader operational relationship later if VANDALUX progresses successfully and there is strong mutual fit. When applying, please answer these three questions: Please describe one specific example where you personally activated, onboarded or coordinated sellers, suppliers or partners for a marketplace, e-commerce business or platform. If a buyer requested a specific product or opportunity and the marketplace had no immediately available supply, how would you approach finding and activating relevant supply? What is your hourly/day rate, your minimum engagement requirement, and your current availability for a limited fractional engagement?

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I need a database to manage requests for help from Jockeys

Jockeys Records. The Irish Jockey Trust is a charitable organisation who provide assistance to jockeys who are no longer working. This help can be in many categories including, Financial, Medical, Educational/Training etc. The trust has 4 employees all with different responsibilities. They currently have a need for a record management system to handle the Jockeys details (About 500) and their applications for assistance (about 1000). The jockeys file and application file have approx. 22 fields each. A jockey can apply for assistance many times and their history must be maintained. It should be possible to attach external documents (emails, .Jpg etc) to each application. There are 3 reference files , Presenting problem, Category, Referral source. All information is entered manually and various staff have various access. Jockeys will not have any access to the system. Both files should be searchable with some filters (particularly dates, summary of applications in any year), name etc. A display (Summary) of all application records for a jockey should be included. Clicking on any of these records should display the full details for that record (possible form). The system should be web based to allow access from anywhere. Possibly using Airtable.

Local Social Media Content Creator & Manager

Social Media Content Creator & Manager Wanted – Sizzling Kitchen, Tadley We’re looking for a creative, reliable social media person to help build and manage the online presence of Sizzling Kitchen, a local business based in Tadley, Hampshire. At the moment, we have little to no presence on Instagram or TikTok, so there is a real opportunity for someone to come in and build this from the ground up. What we’re looking for We want someone who can take ownership of our social media and help us increase local awareness, enquiries and ultimately customers. This would be a hands-on role, not just sitting behind a computer scheduling generic posts. We’d like you to: • Visit our business regularly to take high-quality photos and videos • Capture our food, preparation, events, behind-the-scenes content and day-to-day business • Create engaging Instagram Reels, TikToks and posts • Set up and establish our Instagram and TikTok accounts properly • Develop a consistent social media style and presence • Post regularly and consistently • Write captions and use appropriate local/relevant hashtags • Help showcase what makes Sizzling Kitchen different • Come up with creative content ideas rather than simply posting photos of food • Help promote our services, events, menus and special offers • Monitor engagement and suggest ways we can improve • Ideally help grow our following locally around Tadley, Basingstoke, Reading and surrounding areas The person We’re looking for someone who is: • Creative and confident with social media • Comfortable taking photos and filming video on location • Good at creating short-form video content • Familiar with Instagram and TikTok • Able to spot opportunities for interesting content • Reliable and able to work independently • Ideally has experience working with food, hospitality or local businesses • Has examples of previous social media work they can show us We’re not necessarily looking for a big agency. A talented individual or small team who can make a real difference to a local business would be ideal. Location Tadley, Hampshire You will need to be able to visit us in person to create content, so please only apply if you are within a reasonable travelling distance. What we want to achieve We want to take Sizzling Kitchen from having virtually no Instagram/TikTok presence to having an active, professional and engaging online presence that people locally recognise. Initially, we are looking for someone to help us get everything set up and then manage the content on an ongoing basis. Website: www.sktadley.co.uk Please include examples of your previous social media work, particularly Reels/TikToks and work you've done for local businesses or food/hospitality businesses. When applying, please also give an indication of your monthly cost/package, how often you would visit us to create content and what you would include.

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Set Up "Book In Beautiful" System & Website for Beauty Salon

Freelancer Needed to Set Up "Book In Beautiful" System & Website for Beauty Salon Job Description: Hi there! I am a busy salon owner looking for a tech-savvy freelancer or virtual assistant to completely set up and configure my Book In Beautiful account from scratch. Key Responsibilities: Payment & Account Setup: Connect the payment processor (Stripe) to enable secure, automatic monthly recurring billing, configure salon hours, and sync calendars. Service Menu Configuration: Input our treatment menu with strict attention to service durations (30-minute and 45-minute/1-hour blocks). Membership Architecture: Build a 3-tier monthly recurring membership program within the system based on specific pricing and credit rules I will provide. Website Design: Customize the built-in Book In Beautiful website template using our branding, logos, and photos, ensuring a dedicated, high-converting section for our new Membership Club. Data Migration & Testing: Cleanly import our existing client database and run a live test transaction to ensure the membership automation works flawlessly before launch. Requirements: Proven experience setting up salon booking software (Book In Beautiful experience is a massive plus, but strong experience with Fresha, Timely, Phorest, or Mindbody is acceptable). Basic web design/customization skills to make the template look beautiful and premium. Excellent attention to detail, especially regarding pricing logic and automated billing settings. Please reply with your typical turnaround time, and any examples of booking systems or websites you have set up in the past. Look forward to working with you!

Creator Research & Lead Generation VA

We are looking for a reliable Virtual Assistant to help us research and build a qualified database of online creators and social-media personalities who may be a good fit for our creator-management business. This is primarily a **web research, lead generation and data-entry role**. ## Responsibilities * Research creators across Instagram, TikTok, X and livestreaming platforms. * Identify creators who meet our specified criteria. * Verify that profiles are active and genuine. * Collect publicly available profile and business information. * Record profile URLs, usernames, follower counts and relevant activity information. * Find publicly listed business/contact information where available. * Check for duplicate, inactive or irrelevant prospects. * Organize all information in Google Sheets or Excel. * Add short notes explaining why each prospect fits the criteria. ## Ideal Candidate * Experience with lead generation, web research or creator/influencer research. * Strong social-media research skills. * Excellent attention to detail. * Comfortable working with Google Sheets/Excel. * Able to follow detailed qualification criteria. * Good written communication. * Reliable and interested in ongoing work if the initial project is successful. ## Deliverable For the initial test batch, provide a spreadsheet containing qualified prospects with: * Creator/profile name * Platform * Profile URL * Approximate follower/audience size * Activity/engagement observations * Publicly available business contact information, where available * Other relevant public social profiles * Brief qualification notes Only publicly available information should be collected. No private information or account access is required. We will provide the detailed prospect criteria to the selected freelancer. ## To Apply Please include: 1. Your previous experience with lead generation or web research. 2. An example of similar work you have completed. 3. The number of qualified prospects you can realistically research in a week. 4. Your proposed price for a small initial test batch. We are looking for quality and accuracy rather than simply a large number of names.