Virtual Medical Secretary Projects

Virtual Assistant

We seek a proactive virtual assistant to operate remotely using our collaboration tools, supporting logistics and daily administrative tasks for a football agency. Responsibilities include coordinating schedules, managing communications, organizing travel arrangements, maintaining databases, and assisting with client liaison. Ideal candidates demonstrate strong organizational skills, attention to detail, discretion, reliable remote work capability, and a genuine interest in football and player representation. Prior experience with agency operations or sports administration is advantageous.

Virtual Assistant for Development Team

We are looking for a reliable and detail-oriented Virtual Assistant to support our growing web and software development team. This is a flexible, part-time opportunity requiring approximately 1–10 hours per week. Your primary responsibilities will include: Managing and organizing emails and team communications Data entry and maintaining project records Assisting with client follow-ups and routine inquiries Scheduling meetings and coordinating team activities Conducting basic online research Supporting recruitment and account management tasks when needed Helping maintain documentation and spreadsheets Experience with development-related environments is a plus, but technical skills are not required. We are looking for someone who is organized, responsive, and comfortable working remotely with distributed teams. Strong written English and communication skills Experience with Google Workspace (Docs, Sheets, Gmail) Familiarity with Excel or Google Sheets Ability to learn new tools quickly Reliable internet connection High level of professionalism and confidentiality Quick response times during agreed working hours Experience working with software development or IT teams Familiarity with project management tools such as Trello, ClickUp, Asana, Jira, or Notion Experience with social media management or content drafting Recruitment or customer support experience Please include: A brief summary of your relevant experience Your current location and time zone Your weekly availability Any experience supporting development, IT, or remote teams We will begin with a short paid trial period and, if the collaboration is successful, continue with ongoing work. We look forward to hearing from you!

Virtual Assistant

Seeking a professional Virtual Assistant to deliver reliable administrative support. Responsibilities: manage email correspondence, schedule appointments, organize calendars, perform accurate data entry, prepare concise reports, and handle routine client communications. Ideal candidate is detail-oriented, punctual, proficient with Google Workspace and Microsoft Office, and demonstrates excellent written and verbal communication. Prior virtual assistance experience and strong time-management skills preferred. Must be proactive, discreet, and committed to delivering high-quality, timely results.

Virtual assistant for candidate communication

Reliable Virtual Assistant needed for candidate communication and coordination for software development projects. Responsibilities include candidate outreach and follow-up, answering inquiries using provided guidelines, scheduling meetings, maintaining organized communication records, and offering basic administrative support. Excludes technical interviewing, hiring decisions, contract negotiation, and legal/financial duties. Ideal candidate has excellent written English, dependable internet access, strong attention to detail, professionalism, and ability to follow instructions. Training materials will be provided.

Experienced Virtual Assistant Needed for Administrative Support

I am looking for a reliable and detail-oriented Virtual Assistant to provide ongoing administrative support. Responsibilities may include: Data entry and spreadsheet management Internet research Email and calendar management Lead generation Document formatting File organization General administrative tasks Requirements: Excellent written English Strong organizational skills Experience with Microsoft Office and Google Workspace Ability to meet deadlines Good communication and attention to detail Please include: A brief introduction about your experience Examples of similar work (if available) Your hourly rate or fixed-price proposal Your estimated availability This has the potential to become a long-term collaboration for the right freelancer.

Virtual Assistant for Small Coaching & Consulting Business (PT)

Title: Part-Time Virtual Assistant for Coaching & Consulting Business — Canva, Website Updates, CRM Support I’m looking for a reliable part-time virtual assistant to support a small coaching and consulting business focused on senior professionals, career transition, and HR consulting. This is a small but important support role, approximately 10–15 hours per month to start, with the possibility of more over time. Responsibilities may include: Updating simple website pages and landing pages Creating and editing Canva graphics and PDFs Formatting documents, worksheets, and client-facing materials Updating a Google Sheets CRM/tracker Organizing outreach lists and tracking follow-ups Preparing simple email drafts and client materials Supporting webinar or briefing setup Keeping project files organized in Google Drive Requirements: Strong Canva skills Comfortable with Google Drive, Google Sheets, and basic website/landing page updates Excellent written English Reliable communication by email or Google Chat Able to meet agreed deadlines Comfortable working independently with clear written instructions Careful attention to detail This role requires reliability and follow-through. Please do not apply if you regularly miss deadlines or need frequent reminders.

Virtual Assistant – Property Management (Full-Time, Remote)

We're a property management company looking for a full-time Virtual Assistant (9–5, remote) to support our day-to-day operations, including tenant communication, listings, and admin tasks. Property experience is a plus but not essential, full training provided. Apply with a bit about yourself and we'll send over the full job details.

Dental Clinic UI/UX Design & Layout Modernization

Looking for an experienced UI/UX designer to modernize the interface and user journey for a dental clinic web platform (luxadentalstudio.com). The goal is to create a clean, modern, and high-converting visual layout that delivers an exceptional patient experience across both desktop and mobile devices. Key Responsibilities & Scope: - UX Wireframing & Information Architecture: Restructuring user pathways for service pages, practitioner directories, and location listings to ensure intuitive navigation. - UI Design System: Developing a fresh, professional visual style (color palette, typography, components) tailored to medical aesthetics without disrupting core brand identity. - Mobile Usability & Friction Reduction: Optimizing viewports, touch targets, and multi-step appointment booking flows for seamless smartphone interaction. - Asset & Prototype Delivery: Providing fully interactive prototypes and structured asset kits ready for front-end implementation. Please review your relevant UI/UX portfolio with a focus on medical or service platforms when applying. Estimated timeframe is ~30-40 hours.

Systems & Compliance Administrator (Freelance Virtual Assistant)

Systems & Compliance Administrator (Freelance Virtual Assistant) Location: UK Based (Essential)
 Hours: Approximately 2–3 hours per day (35–40 hours per month)
 Contract: Freelance / Independent Contractor About the Role This role supports the Operations Manager by maintaining operational systems, trackers and administrative processes to ensure Integrated Treatment Services (ITS) runs efficiently and compliantly. ITS is a UK Speech and Language Therapy service working with schools, therapists and families nationwide. We are seeking a highly organised administrator to support day-to-day operations. The role focuses on maintaining systems, monitoring processes and coordinating administrative tasks rather than making operational or clinical decisions. Applicants must be UK based. Hours of Work • Approximately 2–3 hours per day (35–40 hours per month)
• Availability required for approx. 1 hour morning and 1 hour afternoon
• Primarily term time only, with potential holiday / project work as needs present Key Responsibilities Systems & Compliance • Maintain operational trackers (caseloads, supervision, compliance)
• Monitor therapist compliance (HCPC, DBS, insurance)
• Flag overdue supervision, documentation or compliance issues Case Notes & Records • Monitor case note uploads and flag missing records
• Maintain and archive caseload folders
• Support case note audit preparation Training & Framework Support • Maintain training attendance records
• Support training administration and certificate tracking
• Assist with ITS Connect and Write Framework tracking Administration & Documentation • Format documents and maintain templates
• Prepare operational documentation and contracts
• Manage electronic filing systems Website & Systems • Update WordPress website and online resources
• Complete weekly systems checks
• Identify and report system issues Data & CRM • Maintain CRM databases
• Organise data for marketing and reporting
• Support internal documentation and templates Recruitment & Finance Support • Maintain recruitment trackers and onboarding admin
• Support invoicing processes and accounts requests General Support • Provide administrative support to the Operations Manager
• Undertake additional duties to support business operations Experience (Desirable) • Google Workspace (Docs, Sheets, Drive)
• Microsoft Word & PowerPoint
• WordPress
• CRM systems
• Zoom / Microsoft Teams
• Spreadsheet and database management, Eventbrite We Are Looking for Someone Who • Is highly organised and detail-focused
• Enjoys working with systems and processes
• Is confident using spreadsheets and databases
• Can manage multiple tasks independently
• Is reliable, consistent and adaptable
• Has strong written communication skills Clinical Knowledge Clinical knowledge is not required.
This is an administrative role with no clinical decision-making. Applicants Must • Work as a freelancer / independent contractor
• Hold (or obtain) appropriate insurance
• Sign a confidentiality agreement and comply with GDPR. Provide minimum 4 months notice period Safeguarding & Data Protection ITS works with children and young people. The successful applicant must: • Hold or obtain a DBS check
• Follow strict GDPR and confidentiality procedures
• Handle sensitive information securely at all times This role involves administrative oversight only and no clinical responsibilities

Virtual Assistant Required – Events & Entertainment

I’m looking for a proactive and professional Virtual Assistant to support my events and entertainment businesses, with the opportunity for ongoing work. Essential Requirements * Excellent spoken and written English (essential). * Confident speaking to clients and suppliers over the phone. * Experience or a good understanding of the events, hospitality or entertainment industry. * Friendly, organised, reliable and able to work independently. Key Responsibilities * Calling clients to discuss event enquiries and gather information. * Following up leads and supplier quotations. * Handling customer enquiries professionally. * Managing emails and diary. * Preparing proposals from templates. * General event administration and research. To Apply Please tell me: * Your relevant experience. * Your weekly availability. * Why you’d be a good fit for this role. Thank you.

Administrative Assistant for a SME

We are looking for a competent and dependable Virtual Assistant to provide general administrative support across a range of day-to-day tasks. This is a flexible, remote role suited for someone who is highly organized, takes initiative, and can manage multiple responsibilities efficiently without constant supervision.

UGC Creator Aesthetics & Skincare Supplier Videos

We are Reliable Medicare, a supplier of professional aesthetics, skincare and medical beauty products. We are looking for confident UGC creators or presenters to create short-form vertical videos for Instagram Reels, TikTok and YouTube Shorts. For the first test, this will be no-product UGC, so no physical products need to be sent. The content will be presenter-led, screen-recording based, or a mix of both, focused on introducing Reliable Medicare as a trusted supplier for clinics, practitioners and aesthetics professionals. The content may include: -Website walkthroughs -Supplier trust messaging -Problem/solution style videos -“Top 3 reasons to choose Reliable Medicare” style videos -Professional skincare/aesthetics supplier explainers The tone should feel natural, professional, trustworthy and human-led. We do not want a hard sales advert or a fully scripted delivery. Important: This content must not include medical advice, treatment claims, injection advice, product demonstrations, before/after claims, or suggest that professional-use products are for the general public. Deliverables for first test: -1 short vertical video -15–45 seconds preferred -9:16 format -Captions included -Edited version included -Raw footage preferred if available -English language only -Suitable for a worldwide audience Please include in your proposal: -Examples of previous UGC/presenter/talking-head videos -Any skincare, beauty, wellness or aesthetics examples -Cost for 1 video -Package cost for 3 videos, if available -Turnaround time -Number of edits/revisions included -Whether organic usage rights are included -Cost for paid ad usage, if separate -Whether you can include website screen recordings if needed We are looking to test a small number of creators first, with the potential for ongoing monthly work if the content is a good fit.

Luxury Treatment Menu Design for High-End Aesthetic Clinic

I am looking for a talented graphic designer to create a premium treatment menu for my luxury aesthetics clinic, The Hurst Clinic. The overall feel should be understated, elegant and contemporary, similar to a luxury hotel or private medical clinic rather than a beauty salon. The design should feel timeless, spacious and expensive, with excellent typography and attention to detail. The menu will be used both digitally and in print within the clinic. Brand Style • Luxury • Minimal • Contemporary • Premium • Clean • Medical-led rather than beauty-led • Soft neutral colour palette (stone, taupe, warm white, with subtle gold accents) • Plenty of white space • Elegant typography • No busy layouts or stock beauty imagery What I Need Design a treatment menu that includes: • Front cover • Contents (if appropriate) • Individual treatment sections • Pricing presented clearly and professionally • Contact details • QR code placement for online booking • Back cover I would like the layout to be designed so I can easily edit treatment names and prices in the future. Treatments Include • Regenerative Aesthetics • Skin Consultation & Analysis • Microneedling • Polynucleotides • Exosomes • Radiofrequency Microneedling • Non-Surgical Facelift • Skin Tightening • HIFU • Dermalux LED • Hydrofacial • Chemical Peels • Thread Vein Removal • Cryotherapy • Hair Restoration • Body Contouring • Cellulite Reduction • Skin Rejuvenation Design Inspiration Think of brands such as: • Luxury private medical clinics • High-end cosmetic surgery practices The design should feel calm, refined and trustworthy rather than overly feminine or trend-driven. Deliverables • Print-ready PDF • Editable Adobe InDesign or Illustrator files (preferred) • Fonts supplied or commercially available • High-resolution files • Bleed included for professional printing Important Please include examples of previous luxury branding, brochures, magazines or treatment menus you have designed. I am looking for someone with a strong eye for typography, layout and premium branding rather than someone who specialises in bright beauty salon marketing. This project may lead to additional work including brochures, consultation guides, patient information leaflets and marketing materials for the clinic.

Personal Executive Assistant (Long-Term potential)

The Role I am looking for a sharp, intuitive, and highly organized Executive Assistant to act as my "right hand." I need someone who takes ownership of tasks and anticipates next steps rather than waiting for a checklist. The Initial Task: April to Present Audit I have a specific merchant that has been overcharging me. I need you to: Isolate the Data: Access my bank/credit card activity and find every transaction for [Merchant Name] from April 2024 to the present. Verify the Discrepancy: Compare what was charged against what should have been charged (I will provide the target rate). Resolve: Call the merchant’s billing department. You will need to navigate the phone tree, speak with representatives, and stay persistent until the overcharges are reconciled and a credit/refund is confirmed. Future Scope (The "Jack-of-all-trades" Role) I am looking for a long-term partner who can also handle: Medical Administration: Scheduling specialist appointments, managing referrals, and organizing health records (in compliance with Canadian privacy standards like PIPEDA/PHIPA). Life Management: Project management for personal and professional tasks. Anticipation: Seeing a problem and bringing me the solution, not just the question. Who You Are Persuasive & Professional: You have a great phone manner and can be firm with customer service reps without being rude. Detail-Oriented: You won't miss a single transaction or a 50-cent discrepancy. Tech Savvy: You use tools like... Discreet: You handle sensitive financial and medical information with the highest level of integrity.

Customer Support for Software Outsourcing Business

We are seeking a freelance professional to provide customer support and recruitment administration for our software outsourcing business. The project focuses on managing candidate communications, scheduling interviews, maintaining recruitment records, and supporting daily administrative activities over a four-week period. The freelancer will work remotely and communicate with our internal team throughout the project. The freelancer will be responsible for completing the following tasks: Respond to candidate enquiries received through email and professional networking platforms. Schedule interviews and coordinate calendars with candidates and internal team members. Maintain accurate candidate records using spreadsheets or our internal tracking system. Update candidate statuses throughout the recruitment process. Prepare interview confirmations and follow-up communications. Organize recruitment-related documents and administrative records. Escalate technical or management-related enquiries when appropriate. Provide clear written communication while maintaining confidentiality. Deliverables By the end of the project, the freelancer should provide: All assigned candidate enquiries responded to within agreed response times. Interview schedules maintained accurately with minimal conflicts. Complete and organized recruitment records. Weekly activity reports summarizing completed work, scheduled interviews, and outstanding tasks. Professional communication with candidates throughout the project. Timeline Estimated project duration: 4 weeks. Expected availability: approximately 20–30 hours per week. Work should be completed during normal European business hours where possible. Required Skills Excellent written English. Previous experience in customer support, recruitment coordination, virtual assistance, or administration. Strong organizational and communication skills. Experience with Microsoft Office or Google Workspace. Ability to manage multiple tasks and meet deadlines. Reliable internet connection. Budget Please submit either: Your hourly rate together with an estimate of the total hours required, or A fixed-price proposal covering the complete scope of work. When submitting your proposal, please include: A brief summary of your relevant experience. Your availability during the project period. Any experience with recruitment support, customer service, or administrative projects. Any questions you have about the project scope.

opportunityurgent

Teaching Marketplace & Learning Platform

Developer to create a Teaching Marketplace & Learning Platform (Similar to Preply) We are seeking an experienced and highly skilled software developer or senior full stack developer to build a premium online learning marketplace specialising in Qur'an, Arabic and Islamic Studies. This is **not** a simple tutoring website. We are building a scalable international SaaS platform combining the functionality of platforms such as Preply, italki, Calendly, Zoom, Moodle and modern AI-powered learning systems into one fully integrated solution. The successful developer must have extensive experience developing complex educational marketplaces, live video platforms and payment systems. Experience with AI integration is highly desirable. The platform will support: * One-to-one lessons * Group classes * Live classes * Recorded courses * Worldwide teachers and students * Multi-language architecture * Multi-country support * Multi-currency * Automatic timezone conversion Teacher Marketplace Teachers will be able to: * Register from anywhere in the world * Complete identity verification * Upload qualifications * Record profile introduction videos * Set availability * Set hourly rates (within Admin limits) * Digitally sign contracts * Accept lesson bookings * Apply to teach group classes * Teach through the built-in virtual classroom * Create assessments * Issue certificates * Write reports * Track earnings * View analytics * Receive ratings and reviews Students should be able to search teachers using advanced filters including: * Price * Availability * Country * Gender * Qualification * Experience * Native language * Teaching speciality * Ratings * Trial lessons Virtual Classroom The classroom should include: * Built-in video conferencing * Interactive whiteboard * Screen sharing * PowerPoint support * Flipbook/PDF reader * Session recording * AI meeting transcription * Shared notes * Live chat * File sharing * Interactive quizzes * Educational games * Breakout rooms * Polls * Attendance tracking AI Features We intend to integrate AI throughout the platform, including: * Automatic lesson transcription * AI lesson summaries * AI-generated homework * AI study recommendations * AI learning analytics * AI pronunciation assessment * AI Tajweed assistance * AI chatbot support Learning Management Students should have access to: * Learning dashboard * Homework * Exams * Progress tracking * Certificates * Recorded lessons * Learning history * Vocabulary notebook * Achievement badges * Parent accounts * Personal notes Administration Comprehensive Super Admin and Admin dashboards including: * User management * Teacher approvals * Revenue reporting * Commission management * Teacher performance * Attendance reports * Booking analytics * Student retention * Financial reporting * Marketing dashboard * CRM * Promotional coupons * Referral system * Audit logs * Support tickets * Refund management Payments Integrated payment gateway supporting: * Hourly payments * Monthly subscriptions * Block bookings * Direct Debit * One-off payments * Discount codes * Commission management * Teacher payouts Technical Requirements Please include details of: * Technologies/frameworks you recommend * Proposed system architecture * Security approach * Scalability strategy * Cloud hosting recommendation * Database design * AI technologies you intend to use * Estimated timeline * Team structure * Relevant portfolio examples Existing Specification A detailed Software Requirements Specification (SRS) has already been prepared and will be provided to shortlisted candidates. The specification currently includes extensive functionality covering user management, virtual classrooms, examinations, reporting, payments, scheduling, AI transcription, flipbook integration, analytics, role-based permissions and much more. ## Important Please do **not** apply unless you have previously built a sophisticated online education marketplace or SaaS platform of comparable complexity. Applications without examples of similar projects will not be considered. This project is intended to become a market-leading global platform, therefore code quality, scalability, security and long-term maintainability are essential.

3D Animated Streamer Scenes

I need a cohesive pack of five 3D-animated scenes that drop straight into OBS/Twitch and give my channel a consistent, playful look. Here’s what I’m after: • Starting Soon – a looping 3D shot of an animated version of me sipping coffee while the “Starting Soon” text pulses. • BRB – same avatar now standing at a backyard grill, smoke curling up as the “Be Right Back” message appears. • Live – my real face only (camera feed, background removed) floats where the head would be, matched to a stylish 3D body. No other background elements. • Just Chatting – a full virtual living-room/den set. My camera-fed head sits on the animated body relaxing on a couch; space remains on screen for standard chat and alerts. Everything should feel like the room is alive (subtle lighting flicker, idle animations, etc.). • Intermission – a scaled-down version of the living room: small game-loading window, visible chat window, and a mini-me in a recliner with the same camera-driven head. Style & tech notes – Must be 3D animation (not 2D or pixel). – Loops should be seamless, 60 fps, 1920×1080 with transparent areas delivered as webm or mov (alpha). – Camera cut-out will be provided as a green-screen feed; please supply any LUT or masking guidance you need from me. – Each scene delivered as its own layered file so I can tweak text and positioning later if required. Acceptance I’ll consider the job complete when each scene imports into OBS without further tweaks, loops cleanly for at least two minutes, and the camera-head alignment feels natural in real time. If this sounds doable for you, let’s talk timeline and any model references you need from my side.

Remote Admin & Tech Assistant

We are seeking a reliable and professional Remote Admin & Tech Assistant to join our company. This role is ideal for someone with strong communication skills, excellent organizational abilities, and a basic understanding of technology. You do not need to be an experienced software developer. We value professionalism, reliability, and the willingness to learn new tools and workflows. Must currently reside in the United States and be authorized to work in the U.S. Fluent English speaker with excellent verbal and written communication skills. Own a reliable laptop or desktop computer and have a stable internet connection. Strong organizational and multitasking skills. Comfortable using: Email and calendars Google Workspace and Microsoft Office Zoom, Google Meet, and Microsoft Teams Online collaboration tools Ability to work independently in a remote environment. Quick learner with strong attention to detail. Basic understanding of computers and web applications. Previous remote work experience is preferred. Experience in customer support, operations, executive assistance, or project coordination. Familiarity with CRM systems such as Salesforce or Zendesk. Basic knowledge of Python, Java, React, or Vue is a plus but not required. Experience testing websites or reporting software issues. Assist with day-to-day administrative and technical tasks. Manage schedules, emails, and online communications. Test simple web applications and report bugs or issues. Participate in virtual meetings and communicate effectively with team members. Follow instructions from senior team members and complete assigned tasks on time. Learn new tools and processes as needed. Support various projects and help improve operational efficiency. To help us evaluate communication skills, shortlisted candidates will be asked to submit a 1–2 minute self-introduction video in English and participate in a brief video interview. We are looking for someone who is: Professional and dependable Comfortable working remotely An excellent communicator Organized and detail-oriented Eager to learn and grow

opportunity

Set Up "Book In Beautiful" System & Website for Beauty Salon

Freelancer Needed to Set Up "Book In Beautiful" System & Website for Beauty Salon Job Description: Hi there! I am a busy salon owner looking for a tech-savvy freelancer or virtual assistant to completely set up and configure my Book In Beautiful account from scratch. I want to focus entirely on my clients and hand the technical heavy lifting over to an expert who can get this done efficiently and correctly. Key Responsibilities: Payment & Account Setup: Connect the payment processor (Stripe) to enable secure, automatic monthly recurring billing, configure salon hours, and sync calendars. Service Menu Configuration: Input our treatment menu with strict attention to service durations (30-minute and 45-minute/1-hour blocks). Membership Architecture: Build a 3-tier monthly recurring membership program within the system based on specific pricing and credit rules I will provide. Website Design: Customize the built-in Book In Beautiful website template using our branding, logos, and photos, ensuring a dedicated, high-converting section for our new Membership Club. Data Migration & Testing: Cleanly import our existing client database and run a live test transaction to ensure the membership automation works flawlessly before launch. Requirements: Proven experience setting up salon booking software (Book In Beautiful experience is a massive plus, but strong experience with Fresha, Timely, Phorest, or Mindbody is acceptable). Basic web design/customization skills to make the template look beautiful and premium. Excellent attention to detail, especially regarding pricing logic and automated billing settings. Please reply with your typical turnaround time, and any examples of booking systems or websites you have set up in the past. Look forward to working with you!