Virtual Medical Secretary Projects

opportunity

Web Designer – WordPress Site Refresh (Brand-Led, No Rebrand)

We are looking for an experienced web designer to refresh an existing WordPress website for Almost Family, a UK-based, non-medical companionship and practical support service for older people. This is not a rebrand and not a full rebuild. The objective is to align the current site to our agreed brand, simplify structure, and add a small number of new pages. ⸻ Website context • Website: www.almostfamily.co.uk • Platform: WordPress • Sector: Non-medical companionship & practical support (not regulated care) • Audiences: • Families arranging support for older relatives • Local professionals (GPs, solicitors, churches, IFAs) ⸻ Scope of work 1. Content-led refresh (implementation, not strategy) • Implement revised copy that we will provide • Ensure consistent tone across all pages • Remove or soften any language that implies regulated or clinical care • No SEO blog strategy required ⸻ 2. Page structure (already agreed) Existing pages to refresh • Home • What We Do • How It Works • Contact New pages to add • For Professionals (hub page) • Support for GP Practices • Support for Solicitors & Probate Professionals • Support for Churches & Pastoral Teams • Support for Independent Financial Advisers (All copy will be supplied or finalised with you.) ⸻ 3. Branding & logo (authoritative – important) We already have a complete Brand Guide, including: • Logo system (horizontal, vertical, mono, whiteout) • Colour palette • Typography • Imagery style This project does not involve a rebrand or logo redesign. Your role is to: • Apply the existing logo correctly and consistently • Align the site’s look and feel to the supplied Brand Guide • Correct any inconsistencies on the current site You should not: • Redesign or reinterpret the logo • Introduce new fonts • Change colours outside the defined palette • Add visual effects, badges, or marketing embellishments The Brand Guide will be provided and should be treated as the single source of truth. ⸻ 4. Design expectations • Calm, uncluttered, professional • Trust-led (not sales-led) • Not a “care agency” look • Restrained use of imagery • Mobile-friendly • Clean navigation ⸻ 5. Technical requirements • WordPress best practice • Minimal, sensible plugins only • Clean handover on completion • No ongoing marketing or SEO retainers ⸻ What we are not looking for • No rebrand • No logo work • No SEO packages • No funnels or conversion gimmicks • No ongoing retainers ⸻ Proposal requirements Please include in your proposal: • A brief explanation of how you would approach this refresh • 1–2 relevant examples of calm, professional service websites • An estimated timeline • Your proposed fee for the project ⸻ Ideal designer • Comfortable working from a clear brief • Sensitive to tone and regulated-adjacent environments • Happy implementing agreed decisions (not reinventing) • Clear communicator ⸻ Screening questions (please answer) 1. What would you not change on the existing site? 2. How would you avoid making this feel like a traditional care agency? 3. Share one example of a calm, trust-based site you’ve worked on.

Instagram Outbound DMs VA (Repetitive Work – Not Creative)

We’re hiring a Virtual Assistant for Instagram outbound messaging. This is simple, repetitive work. If you need variety, creativity, or “fun tasks” — this is not for you. Daily workload: * Send **200 outbound messages/day** * Send **400 follow-ups/day** * Follow a **clear script + SOP** * Log basic data (sent, replies, booked calls) What this job is: * Copy → Paste → Personalise → Send * Same task, every day * High attention to detail (need to pick the right lead) * Consistency over intelligence What this job is NOT: * No content creation * No strategy * No talking on calls * No posting Requirements: * Comfortable doing repetitive work for hours * Strong English (reading + writing) * Reliable internet * Can follow instructions EXACTLY * Can hit daily message quotas without excuses * You need to live in USA Bonus (not required): * Prior Instagram DM / outbound experience * Experience with lead tracking or simple CRMs Pay: * Competitive hourly rate * Long-term position if performance is consistent To apply: Send: 1. A short paragraph confirming you understand this is repetitive work, even better, a loom 2. Your previous outbound / DM experience (if any) 3. Your availability (hours per day, and when exactly) If you’re consistent, reliable, and don’t need motivation, you’ll do well here.

German-Speaking Outbound Caller / Remote Business Assistant

Title: German-Speaking Outbound Caller / Remote Business Assistant (Hourly, Long-Term) Category: Virtual Assistant / Customer Support / Telemarketing / Business Services / Admin & Data Entry Location: 100% Remote (worldwide OK – fluent business German required) Type: Hourly contract (flexible hours, long-term preferred) Rate: CHF 18–32/hour (based on experience, voice quality, reliability & results – paid via PeoplePerHour) Start: ASAP – small paid test task in week 1 possible About ecom GmbH Fast-growing Swiss e-commerce company (Basel) – premium tech accessories, certified by HANDELSVERBAND.swiss, Swiss Online Garantie & Ecommerce Europe Trustmark. What we need Reliable person with fluent business German (native or C1/C2) for outbound calls and light remote admin tasks. Main responsibilities Outbound business calls in German (customers, partners, suppliers, follow-ups) Inbound calls when required (customer service, orders, delivery status) Professional, friendly & confident phone presence Light admin (data entry, CRM updates, scheduling, email follow-up) Brief call outcome notes to team Requirements Very good to native German – clear, pleasant, professional phone voice Experience with business calls (outbound/inbound, B2C/B2B) Highly reliable, organized, proactive, detail-oriented Quiet workspace + good headset + stable internet Availability in CET time zone, 5–20 hrs/week (flexible) Nice-to-have E-commerce, customer service or sales call experience Familiarity with Swiss business etiquette Confident with Google Sheets, email & basic CRM How to apply Short voice message / phone-style intro in German (30–60 sec): Introduce yourself, motivation, show voice & energy Desired hourly rate (CHF) + realistic weekly hours Briefly mention relevant phone or admin experience Start with small paid test phase (1–3 calls) to assess fit. Top applications answered within 48 hours. Best regards from Basel Patricia Müller on behalf of ecom GmbH Basel, Switzerland ecomgmbh.ch

Global B2B SaaS Stripe payment Setup (No Code Required)

START OF BRIEF Project: Global B2B SaaS Stripe Setup (No Code Required) I need a Stripe expert for a remote co-working session to configure my dashboard. No coding is required as my developer will handle the integration; I just need someone who knows the Stripe settings inside-out. We have a SaaS platform for global users and need to ensure the following logic is 100% correct. 1. Priority #1: Advanced Bank Transfers (The Most Important Method) We need to configure "Virtual Bank Accounts" via Stripe’s Automated Bank Transfer system. The priority is that our B2B clients receive a professional invoice with unique local bank details (Account Number/Sort Code) in their own local currency. This must be enabled for the UK, EU, USA, Japan, and Mexico so big B2B clients can "push" payments to us exactly like a local vendor. NOTE: This is our most important payment method and must be the primary focus of the setup. 2. Detailed Global B2B Payment Strategy In addition to Bank Transfers, we need to cater to specific markets with the following. Please note: We do NOT want Apple Pay, Google Pay, or Revolut Pay. Global Baseline: Enable Credit/Debit Cards (Visa, Mastercard, Amex) and PayPal for all 50+ target countries. USA: Enable ACH Direct Debit. This is mandatory for our US B2B clients to avoid card fees. United Kingdom: Enable Bacs Direct Debit for the 12-month monthly contracts. Europe: Enable SEPA Direct Debit. Also enable iDEAL (Netherlands) and Bancontact (Belgium). China: Enable both Alipay and WeChat Pay for full coverage. South Korea: Enable local South Korean Cards. Middle East: Ensure Card support is optimized for local currencies (AED, SAR). 3. Pricing & Subscription Logic Ad Packages: £100 per advert. Users can select multiple adverts with a "volume discount" (the more they buy, the cheaper the unit price). Annual Plan: Standard yearly subscription that can be canceled anytime. Monthly Plan: 12-month minimum contract, restricted to UK customers only (legal/accountability reasons). 4. Branding & Compliance Apply our website theme, logos, and branding to all Stripe invoices and hosted pages. Implement our "Terms of Business" into the checkout flow so users must agree before paying. 5. Stripe Tax & B2B Setup We need to activate Stripe Tax and Tax ID Collection. This ensures that when a business in another country enters their Tax ID, Stripe automatically validates it and sets the tax to 0% (Reverse Charge). Developer Note: We will use the command "automatic_tax[enabled]=true". Product Mapping: Use Tax Code txcd_10103001 (SaaS - business use). 6. Regional Restrictions Ensure the "Monthly 12-Month Contract" plan is hidden or blocked for any user whose billing address or IP is outside of the United Kingdom.

WordPress / Elementor Developer – Multi-Clinic Websites

WordPress / Elementor Developer – Multi-Clinic Websites, Booking Integration & WooCommerce We operate a small group of clinic brands and are seeking a WordPress developer to support a phased website programme, starting with improvements to our existing site and progressing to new builds. Clinic brands: Danugur – skincare, aesthetics and wellbeing (existing website) MAEN – men’s skincare, aesthetics and wellbeing (new build) Dermatology Clinic (name TBC) – medical-led dermatology (information-only site initially) We are a startup business and will work in clearly defined phases, prioritising functionality, control and scalability over unnecessary complexity. Phase-Based Scope of Work Phase 1 – Improve Existing Danugur Website Review and improve danugur.co.uk UX, structure, mobile optimisation and performance improvements Prepare site architecture for multi-location clinics Ensure SEO-ready structure Phase 2 – New Website Builds Build MAEN website from scratch Build Dermatology information-only website (lead generation focused) Consistent framework across sites with distinct branding Mobile-first, clean and premium design Functional Requirements (All Sites) Ability to manage multiple clinic locations Calendar / availability integration (initially via: Treatwell or Fresha plugins / booking links) Backend visibility and basic reporting Lead generation forms and enquiry tracking Easy admin control (we want to manage content internally) Experience working with Treatwell and/or Fresha integrations is a strong plus. Hosting & Platform Hosting is already in place with Hostinger Sites should be built on our hosting, not migrated elsewhere WordPress + Elementor experience is essential Clean, maintainable builds (no bloated themes) Ecommerce (Important) Build a single shared online shop One WooCommerce backend that can: Connect to multiple clinic websites Use different branding / naming if required WooCommerce preferred for cost control and flexibility Product categories, payments and basic integrations required randing & Design Support Support with refining the Danugur London Group identity Create or refine a group logo that incorporates: Danugur MAEN Dermatology clinic Individual clinic brands should retain distinct identities within the group What We’re Looking For Strong WordPress + Elementor experience WooCommerce build experience Experience with multi-location or clinic websites Ability to work in phases with clear milestones Comfortable working with startups and controlled budgets Clear communication and transparent pricing Important Note This is a startup engagement delivered in stages. We are not looking for agency pricing, unnecessary rebuilds or platform migrations. Please include: Relevant website examples Experience with booking systems (Treatwell / Fresha if applicable) Your recommended phased approach and timeline

Project Coordinator (Short Duration)

Is there any Project Coordinator for a short-duration project to help manage timelines, tasks, and communication between myself and clients/partners. Your role is to keep everything organised so the project runs smoothly from start to finish. Key responsibilities are : - Track project milestones, tasks, deadlines, and deliverables using tools like Trello, Asana, or spreadsheets - Coordinate communication between stakeholders and ensure everyone has the latest updates - Schedule and organise meetings, calls, and review sessions - Prepare simple status reports and summaries of progress, risks, and next steps - Follow up on pending tasks and ensure actions are completed on time - Keep project documents, briefs, and files organised and easy to access Requirements are : - Proven experience as a Project Coordinator, Virtual Assistant, or similar role - Strong organisational and time-management skills - Good written and spoken English for clear communication - Familiarity with project management or collaboration tools (e.g. Trello, Asana, Notion, Google Workspace) - Comfortable working independently and proactively - Reliable internet connection and ability to work remotely Project details are : - Short-term freelance role (approx. 2–4 weeks, with possible extension) - Remote work with flexible hours (10–20 hours per week, to be agreed) - Payment: hourly or fixed price, depending on experience and proposal To apply: - Briefly introduce yourself and your project coordination experience - List the main tools you have used (Trello, Asana, Excel, Google Sheets, etc.) - Share 1–2 examples of projects you have coordinated (no confidential details) - Mention your time zone and typical availability

VA required for lead outreach

VA required for targeted hotel outreach (manual, no calls) I’m building a niche online business that helps hotels hire for digital, tech, and sustainability roles (white-collar hospitality only — not housekeeping, F&B, or mass hiring). I’m looking for an experienced Virtual Assistant who already knows how to do manual research and targeted outreach and can work independently without training or hand-holding. This is execution work, not strategy, marketing, or consulting. Your main tasks: Researching independent and boutique hotels that fit our niche Identifying real decision-makers (GM / HR / Sustainability / Operations) Sending short, professional outreach messages via LinkedIn or email Tracking all outreach and replies in Google Sheets Light candidate sourcing when needed Important (please read carefully): No calls, demos, or meetings Manual outreach only (no automation or spam tools) I’m not looking for strategy discussions You should be able to work without templates or step-by-step training If you need constant guidance, this role is not suitable You should already be comfortable with: LinkedIn search and contact finding Google Sheets or Excel Writing clear, professional English Finding decision-makers (not reception emails) Hours & pay: Part-time to start (5–10 hours/week) €7/hour Long-term work if performance is good To apply, please answer clearly: What similar manual outreach work have you done? How do you normally identify decision-makers (step by step)? What tools do you personally use (no automation)? Write 1–2 sentences you would send to a hotel about digital or sustainability hiring. Applications that mention demos, calls, automation, or mass messaging will not be considered.

opportunity

Wix project

I’m writing to outline the key requirements for the Jamaica Rugby website and digital platform so you can review what’s needed and advise on structure, cost, and timelines. 1. Player Profiles & Squads We need individual player profiles including photo, bio, position, stats, eligibility, and videos. Players should be grouped into different age categories (e.g. U16, U18, U20, Senior Men, Senior Women) and be assignable to multiple squads if required. 2. Public Website Sections The website should include clear public-facing sections for: Jamaica Rugby (main site) Sponsorship (partners, packages, logos) About Jamaica Rugby Directors & Management (profiles and roles) National teams and pathways News and media 3. Domains / Subdomains The platform should support multiple domains or subdomains (e.g. main site, shop, admin/back office), all connected to a single backend system. 4. Back Office / Admin System We require a secure admin/back-office area with: Medical records management (upload and review medical forms) Player documentation (contracts, eligibility, clearance) Strict access control and audit logging Medical information must be secure and GDPR-compliant. 5. User Roles & Permissions Different access levels are required, including: Public users (view-only) Staff users (restricted access) Admin users (full access) Media/Admin users who can upload videos and manage content Admins should be able to manage users and permissions easily. 6. Video & Media Uploads A secure system for uploading and managing videos (training, analysis, promotional). Videos should be assignable as public, staff-only, or admin-only, and organised by team, player, or category. 7. Online Shop An integrated online shop to sell jerseys and merchandise, including stock management, secure payments, and mobile compatibility. This can either be built in or linked to an external store. 8. Mobile App (Future Phase) The website should be built in a way that allows for future conversion into an iOS and Android app, with access to player profiles, videos, notifications, and staff-only areas. 9. Security & Hosting Secure login (preferably with 2FA for admins) Encrypted data storage Regular backups Scalable hosting to support growth 10. Ongoing Management The system should include a user-friendly CMS, training for staff/admins, and options for ongoing support and maintenance. Please let me know: Your recommended technical approach Estimated costs Proposed timeline What could be delivered in phases if needed

Part-Time VA: LinkedIn, Lead Gen & Social Media Management

Project Description: I am looking for a proactive and organized Virtual Assistant to support my brand’s digital presence and lead generation efforts. This is a long-term, part-time role requiring approximately 10 to 20 hours per month, with the potential to scale as we grow. The ideal candidate is someone who understands B2B engagement, is tech-savvy, and can work independently to keep our channels active and our pipeline growing. All while using human generated content, not AI. The use of AI tools can be used to assist you in your function. Key Responsibilities: LinkedIn Management: Drafting 2-3 engaging posts per week with content suggestions; engaging with comments and relevant industry posts. Lead Generation: Identifying target prospects based on specific criteria and conducting initial outreach/connection drafts for our review. Industry Updates: Monitoring news/trends in specific industries and summarizing key points for content or internal use. Website & Social Media: Basic content updates to our website (WordPress) and cross-posting content to other social platforms (Instagram/Twitter). Admin Support: Managing a simple CRM or spreadsheet to track lead progress. Requirements: Excellent written English and communication skills. Experience with LinkedIn (Sales Navigator experience is a plus). Familiarity with social media scheduling tools (e.g., Buffer, Hootsuite, or Canva). Basic understanding of CMS platforms. Highly organized and able to meet weekly deadlines. Budget & Hours: Rate: $5 - $10 per hour. Volume: 10–20 hours per month (approx. 3–5 hours per week). Type: Ongoing monthly collaboration. How to Apply: Please start your proposal with the word "PROACTIVE" so I know you’ve read the full description. Briefly outline your experience with LinkedIn lead generation and provide examples of social media accounts you have managed.