Administrative Assistant Projects

Need a zoom meetings assistant and event / customer service help

Hi! Looking for a VA for 7 hours a week for help with zoom meetings. 28 hours a month. Zoom meetings are 7-9 central us time Tues / Thurs and Saturday mornings 9am-12 noon central us time.

Generate 2,000 Verified Leads of Decision-Makers

I need 2,000 verified leads of CEOs, Founders, or Business Owners who are either hiring or likely to hire a Virtual Assistant (VA) or Executive Assistant (EA). The leads must include work emails only (no Gmail or Yahoo), and each lead should have basic company info and a short note explaining why they might need a VA (e.g., they run a small agency, startup, or posted about hiring help). Target countries: USA, UK, Canada, Australia, UAE, Nigeria. The final file should be in CSV format with these columns: Name Job Title Company Name Company Size Industry Company Website Verified Work Email LinkedIn Profile (optional) Location Assistant Role Context (brief reason they may need a VA/EA) Let me know if anything is unclear — happy to clarify.

Social Media Assistant / Content Collaborator

Hi peeps, I'm looking for a reliable and creative Social Media Assistant to collaborate with me on content creation and management for LinkedIn and Instagram. What I need help with: Brainstorming and collaborating on content ideas Creating engaging posts (text, visuals, reels/carousels) Writing in a tone that aligns with my voice and audience Ideal fit: Strong eye for design and storytelling Knows current social trends (especially LinkedIn & IG) Great communicator, proactive, and reliable Comfortable working async with regular check-ins I am just starting out so please don't expect high payment. If interested, please reach out and we can discuss more in detail. Thank you

HR Administrator needed - freelance

We are looking for a freelance HR administrator to help us with our clients, doing the following tasks: - Administering BreatheHR, BambooHR for our clients. - Preparing/running reports from HRIS systems - Preparing slide decks with statistics - Preparing offer letters and employment contracts (populating information) - Coordinating spreadsheets, seeing things through to completion, picking up raising tickets for managers if they have system access. - Helping to administer DBS checks and benefits - Occasional note-taking and transcribing We want someone with UK experience and top attention to detail, ideally someone with a HR admin or VA background. All our clients are based in the UK. Thanks!

Instagram Account Operations Assistant Needed(US Only)

We are Manqueen, a growing fashion brand specializing in premium shoes and apparel. We offer high-quality, stylish products at affordable prices.. We are looking for a motivated and reliable Instagram Account Operation Assistant to manage and maintain our brand's Instagram accounts. This role is ideal for someone who is detail-oriented, organized, and passionate about social media. You will work closely with our team to ensure that our Instagram accounts remain active, engaging, and secure. We will provide necessary work equipments to ensure smooth and efficient work. Key Responsibilities: Account Maintenance: Perform routine Instagram account maintenance including browsing posts, liking and commenting on content, and ensuring the account stays active and visible. Content Publishing: Follow a set publishing schedule (we will provide photos, videos, and publishing plans) to post content regularly. Follower Interaction: Respond to followers' comments and direct messages in a timely and friendly manner to maintain engagement and foster community. Regular Reporting: Provide periodic reports on account performance, including insights and any relevant analytics. Account Security: Keep a close eye on account security. If you receive any official Instagram notifications or emails regarding the account, you are expected to report them immediately. Qualifications: Familiarity with Instagram and its features Strong communication skills, both written and verbal Ability to commit to the scheduled hours and maintain consistency in work performance Preferably someone with a stable lifestyle and significant free time Work Hours: Average of 1 hour per day Compensation: Monthly salary of $300 USD Payments will be made at the end of each month We are Manqueen, a growing fashion brand specializing in premium shoes and apparel. We offer high-quality, stylish products at affordable prices.. We are looking for a motivated and reliable Instagram Account Operation Assistant to manage and maintain our brand's Instagram accounts. This role is ideal for someone who is detail-oriented, organized, and passionate about social media. You will work closely with our team to ensure that our Instagram accounts remain active, engaging, and secure. We will provide necessary work equipments to ensure smooth and efficient work. Key Responsibilities: Account Maintenance: Perform routine Instagram account maintenance including browsing posts, liking and commenting on content, and ensuring the account stays active and visible. Content Publishing: Follow a set publishing schedule (we will provide photos, videos, and publishing plans) to post content regularly. Follower Interaction: Respond to followers' comments and direct messages in a timely and friendly manner to maintain engagement and foster community. Regular Reporting: Provide periodic reports on account performance, including insights and any relevant analytics. Account Security: Keep a close eye on account security. If you receive any official Instagram notifications or emails regarding the account, you are expected to report them immediately. Qualifications: Familiarity with Instagram and its features Strong communication skills, both written and verbal Ability to commit to the scheduled hours and maintain consistency in work performance Preferably someone with a stable lifestyle and significant free time Work Hours: Average of 1 hour per day Compensation: Monthly salary of $300 USD Payments will be made at the end of each month

Executive Business project manager

Need Executive Business project manager Based in Africa (Lagos, Nigeria only) Bachelor’s required, MBA/Master’s preferred Pay is PER MONTH. Not per project! CV/resume, cover letter MUST BE SUBMITTED 3 references must be provided. Job Summary This role is responsible for supporting the non-profit organization Founder by managing administrative tasks, assisting with marketing strategy implementation, and coordinating projects to drive non-profit goals, not excluding other business brand growth and objectives. The role requires a blend of organizational skills, marketing knowledge, and business acumen to ensure efficient operations and effective campaign execution. Duties and Responsibilities Non-profit and Administrative Support: Manage non-profit projects, schedules and calendars, prepare reports and presentations, organize meetings and vendors, handle correspondence, maintain marketing databases, and write grant proposals. Marketing Strategy and Implementation: Assist in developing and implementing marketing strategies and campaigns, conduct market research and analysis to identify trends and opportunities, and support content creation for various channels (e.g., social media, website, email). Program and Project Management: Support program and project leads in tracking and measuring non-profit and business marketing initiatives, collaborate with organizations and external partners (e.g., grant agencies, vendors) to ensure seamless execution, and help manage budgets and allocate resources efficiently. Reporting and Analysis: Monitor marketing campaign performance, analyze data and metrics to assess effectiveness, manage social media pages, and provide insights and recommendations for optimization. Communication and Collaboration: Facilitate effective communication and collaboration among organization and team members, stakeholders, and external partners, ensuring consistent messaging and brand representation. Required Skills Strong written and verbal communication skills. Excellent organizational and multitasking abilities, with attention to detail. Analytical skills to interpret data and make data-driven decisions. Proficiency in marketing software and tools (e.g., CRM systems, social media management platforms, web analytics tools). Experience in non-profit and business project management methodologies and practices, and writing grant proposals. Knowledge of marketing strategies, campaign coordination, and digital marketing techniques. Ability to work independently, manage time effectively, and meet deadlines. Strong interpersonal skills and the ability to collaborate effectively with diverse teams and stakeholders. Qualifications Bachelor's degree in Business/Marketing, Business Administration, or a related field. MBA is preferred, demonstrating strong business acumen and leadership potential. Relevant experience in non-profit, marketing or administrative support roles, preferably within a non-profit, marketing or business development department. This comprehensive job description incorporates elements of both a non-profit, business program manager and a marketing personal assistant role. The MBA qualification emphasizes the strategic and leadership aspects, while the assistant title highlights the supportive and operational nature of the position. This type of role can offer a unique opportunity for an MBA graduate to gain hands-on non-profit, business marketing experience while also utilizing their broader business knowledge.

Customer Sales / Account Executive Assistant

We are committed to delivering affordable and reliable communication services to individuals and families in our local communities. Our Customer Sales/ Account Executive Assistant position plays a key role in supporting our mission to connect people, drive business growth, and improve access to essential telecommunications services. You'll be at the forefront of promoting Frontier’s innovative solutions while helping to bridge the digital divide for undeserved communities. What You'll Do as a Customer Sales/ Account Executive Assistant: *Learn the ropes of marketing and sales through hands-on training and real-world experience. *Assist with the development and execution of marketing campaigns to promote Frontier products and services *Connect with potential customers to understand their needs and offer the best solutions *Collaborate with experienced sales professionals to generate new leads, nurture relationships, and close sales *Participate in training sessions that will build your skills in marketing strategy, customer outreach, and sales techniques. *Have the opportunity to grow and advance as you gain experience and prove your skills Customer Sales/ Account Executive Assistant Candidate: *A strong desire to learn and grow in the marketing and sales fields. *Good communication skills and the ability to connect with people *A friendly and approachable personality with a customer-first attitude *Basic computer skills and the ability to work with technology *A strong work ethic and the ability to work independently as well as part of a team *A positive attitude and a drive to meet and exceed goals. While previous experience in sales or marketing is a plus, it’s not required! We’re looking for individuals who are excited to start a career and develop their skills with the support of a leading company.

Portuguese Speaking

I am looking for a personal assistant who is fluent in Portuguese that can help me with setting up accounts to help my Airbnb property in Portugal

Offline AI Assistant for Restaurant Costing, Inventory Analyses

I am a chef - need a secure, non-corruptible, offline AI assistant to handle core data workflows related to recipes, inventory, costing, and profit tracking. A simple, solid, and easy-to-use AI-powered desktop app that works offline and can: It should Read & Understand: Recipes with ingredients & quantities (Excel sheets) Daily/weekly inventory Excel sheets (calculate costs, track consumption, generate weekly demand) Sales data (item-wise, Excel sheets) Purchase invoices (extract items, quantities, prices from PDF or photo, in Urdu & English) Expense sheets (utilities, maintenance, payroll, etc. – Excel) Calculate & Analyze: Food cost per menu item (based on live rates + recipes) Ideal vs. actual consumption (ingredients and supplies) using recipes + sales Inventory updates with reorder suggestions Profit & loss statements (revenues vs. food and operating costs) Track item-level profitability (what’s making/lossing money) Must Be Fully Offline - No internet required Runs locally on Mac and Windows Simple UI – no tech skills needed to operate Please suggest the best tech stack combination for speed, stability, and offline performance. Deliverables: Fully working desktop tool (installer + source code) Clear user guide Setup support if needed (via screen share) Please share: Relevant past work Tools/models you suggest using A brief execution plan

VA Required for 2 month period

We require a VA to assist us with administration within out business for the next 2 months to primarily aid with getting a large chunk of administration work for ISO accreditations out of the door. We will be able to completely guide you on the work but just need someone who can do some of the legwork with the aid of two experienced members of staff. Must have availability for the next two months. Please submit your hourly rate. STRICTLY ONLY UK APPLICANTS

Documentation and analysis assistance needed

We are seeking a dedicated and experienced professional to assume the role of an ongoing assistant for our organization. The primary responsibilities will involve the creation, documentation, and refinement of individualized care plans, as well as the preparation of comprehensive and detailed reports. Key duties include: - Formulating and documenting personalized care plans tailored to specific client needs

opportunity

Personal Assistant - schedule meetings (immediate start - trial)

Personal Assistant – Immediate Start (Trial Opportunity) I’m seeking a highly professional Personal Assistant to schedule calls and meetings focused on strategic partnerships — both in the US and globally. Key Requirements: Perfect English communication skills (voice recording required before hire) Must have a dedicated calling system with a US phone number Ability to record calls for review Comfortable scheduling and managing meetings with partners worldwide Trial Details: One-day paid trial (payment only for appointments successfully booked) Following a successful trial, hourly rate and hours will be negotiated If you’re organized, proactive, and able to hit the ground running, please apply with a brief voice recording introducing yourself and confirming your access to a US calling system with recording capability.

Freelance Data Entry & Research Assistant (One-Off Project)

We’re looking for a detail-oriented individual to support us with a one-off data entry and research task. The role involves auditing just over 1,000 suppliers listed on our website: - Checking if their website link is present and functional - Visiting linked websites to find and record specific information This is a remote, freelance project suitable for someone who is methodical, reliable, and comfortable working independently. Estimated Duration: A couple of days (depending on availability and pace) If you're interested, please get in touch with a brief summary of your experience.

urgent

ADHD DOUBLE + PERSONAL ASSISTANCE

I am looking for a ADHD double and a personal assistant who can also help me in terms of task management, organization, etc.

Admin work

Description: This project involves administrative tasks such as onboarding new employees, tracking and filing required documents, and monitoring and updating the BookingKoala system for incoming bookings. Additionally, the freelancer will handle incoming calls, manage messages, and manage bookings and client communication via WhatsApp. The project requires a strong understanding of administrative processes and excellent communication skills. The freelancer should be able to work independently and meet deadlines.

AI Expert Needed to Advise UK Virtual Assistant Business

Description: We're a UK-based virtual assistant company looking for an AI expert to advise on best practices for integrating AI into our operations. We want to improve efficiency, automate tasks, and stay compliant with UK regulations (especially GDPR). What We Need: - Advice on AI tools for automation, CRM, comms, etc. - Recommendations tailored to small service-based businesses - Guidance on GDPR and ethical use of AI - A short written report + 1–2 online consultations - Follow-up support or team training Ideal Experience: - Implementing AI in admin/support businesses - Knowledge of UK data protection laws - Clear, practical communication style Looking for someone who can offer practical, actionable advice. If that sounds like you, let’s talk!

Product catalog

I need a data entry assistant who can help build product catalog by uploading select pictures and description in the admin portal and create a catalog.

Creative Social Media Assistant for Recruitment Brand

We are Bridge Care Recruitment, a UK-based healthcare recruitment company. We’re looking for a creative content designer and social media assistant to help us strengthen our brand presence online. You’ll help us plan and create engaging, professional posts for our business profiles on Instagram, Facebook, LinkedIn, and other social media platforms, with a focus on raising brand awareness, attracting candidates and clients, and showcasing our services to potential clients. We’re looking for someone with a creative eye, strong attention to detail, and great communication skills.

CV amend and Cover letter

Update or amend my CV according to my experience and highlight my CV with my experience., so it attract for selection I am looking for jobs in office or teaching assistant And write job cover letter

FR-EN speaking Executive Assistant to CEO & Founder (Remote)

Company Overview We are a fast-growing, family-owned company in the European real estate and hospitality sector. Currently in an exciting scale-up stage, the company is privately held and expanding its portfolio across the region. Our culture is dynamic and inclusive, combining the agility of a startup with the stability of a family-run business. We pride ourselves on innovation, collaboration, and delivering exceptional experiences in our industry. Role Summary We are seeking a highly experienced Executive Assistant to support our CEO & Founder in a fully remote capacity. In this high-impact role, you will act as the CEO’s trusted right hand, ensuring smooth day-to-day operations and communications. You will report directly to the CEO & Founder and manage a broad range of administrative and strategic tasks in a fast-paced startup environment. Responsibilities Calendar & Schedule Management: Manage the CEO’s calendar, schedule meetings (internal and external), and prioritize appointments to optimize the CEO’s time. Travel Coordination: Arrange complex travel itineraries, accommodations, and logistics for business trips, ensuring a seamless experience. Communication Liaison: Serve as a key point of contact between the CEO and internal/external stakeholders. Handle correspondence, draft emails, and ensure timely follow-ups on action items. Meeting & Project Support: Prepare meeting agendas, presentations, and reports. Take meeting notes and track action items. Assist in special projects and research tasks as needed. Administrative Tasks: Manage expense reports, invoices, and other administrative duties. Maintain organized digital files and records. Uphold strict confidentiality and professionalism in all matters. Requirements Experience: Minimum 10 years of experience as an Executive Assistant (or equivalent relevant training/education) supporting senior executives. Languages: Fluency in English and French (written and spoken) is required. Technical Skills: Proficiency with Microsoft Teams and the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Comfortable with virtual communication and collaboration tools. Working Hours: Availability to work full-time, 8:30 AM – 5:00 PM CET, with flexibility for occasional after-hours needs. Organizational Skills: Exceptional organizational and time-management abilities, with a keen attention to detail. Communication: Excellent written and verbal communication skills, able to represent the CEO professionally across all levels. Desired Attributes Adaptability: Thrives in a fast-paced, evolving startup environment. Able to adjust priorities and handle new challenges seamlessly. Reliability: Highly dependable with a strong sense of responsibility and integrity. Can be trusted to handle sensitive information with discretion. Proactive Attitude: Takes initiative to anticipate needs, solve problems proactively, and drive tasks to completion without hand-holding. Professionalism: Polished demeanor with strong interpersonal skills. Represents the office of the CEO with courtesy, confidentiality, and utmost professionalism. Resourcefulness: A creative problem-solver who can think on their feet and find solutions independently. Company Culture At our company, we champion diversity and inclusion – we believe a variety of backgrounds and perspectives drives innovation. Our remote work structure is built on trust and flexibility, allowing team members to work from anywhere while staying collaborative and results-oriented. We offer ample growth opportunities, with a commitment to professional development and internal advancement as the company continues to expand. Joining our team means becoming part of a supportive, ambitious group that values excellence, respect, and teamwork.