Administrative Assistant Projects

Instagram Outbound DMs VA (Repetitive Work – Not Creative)

We’re hiring a Virtual Assistant for Instagram outbound messaging. This is simple, repetitive work. If you need variety, creativity, or “fun tasks” — this is not for you. Daily workload: * Send **200 outbound messages/day** * Send **400 follow-ups/day** * Follow a **clear script + SOP** * Log basic data (sent, replies, booked calls) What this job is: * Copy → Paste → Personalise → Send * Same task, every day * High attention to detail (need to pick the right lead) * Consistency over intelligence What this job is NOT: * No content creation * No strategy * No talking on calls * No posting Requirements: * Comfortable doing repetitive work for hours * Strong English (reading + writing) * Reliable internet * Can follow instructions EXACTLY * Can hit daily message quotas without excuses * You need to live in USA Bonus (not required): * Prior Instagram DM / outbound experience * Experience with lead tracking or simple CRMs Pay: * Competitive hourly rate * Long-term position if performance is consistent To apply: Send: 1. A short paragraph confirming you understand this is repetitive work, even better, a loom 2. Your previous outbound / DM experience (if any) 3. Your availability (hours per day, and when exactly) If you’re consistent, reliable, and don’t need motivation, you’ll do well here.

Project Coordinator (Short Duration)

Is there any Project Coordinator for a short-duration project to help manage timelines, tasks, and communication between myself and clients/partners. Your role is to keep everything organised so the project runs smoothly from start to finish. Key responsibilities are : - Track project milestones, tasks, deadlines, and deliverables using tools like Trello, Asana, or spreadsheets - Coordinate communication between stakeholders and ensure everyone has the latest updates - Schedule and organise meetings, calls, and review sessions - Prepare simple status reports and summaries of progress, risks, and next steps - Follow up on pending tasks and ensure actions are completed on time - Keep project documents, briefs, and files organised and easy to access Requirements are : - Proven experience as a Project Coordinator, Virtual Assistant, or similar role - Strong organisational and time-management skills - Good written and spoken English for clear communication - Familiarity with project management or collaboration tools (e.g. Trello, Asana, Notion, Google Workspace) - Comfortable working independently and proactively - Reliable internet connection and ability to work remotely Project details are : - Short-term freelance role (approx. 2–4 weeks, with possible extension) - Remote work with flexible hours (10–20 hours per week, to be agreed) - Payment: hourly or fixed price, depending on experience and proposal To apply: - Briefly introduce yourself and your project coordination experience - List the main tools you have used (Trello, Asana, Excel, Google Sheets, etc.) - Share 1–2 examples of projects you have coordinated (no confidential details) - Mention your time zone and typical availability

Developer/Designer for Cryptocurrency Faucet WEB

Project Description: We are looking for a professional who speaks Spanish and has experience in web application and cryptocurrency development to create a functional and attractive cryptocurrency faucet, including an administration panel and a wallet payment system. The project will include: Professional UI/UX design: A clean, modern interface adapted for both desktop and mobile devices. Frontend development: Faucet website including forms, claim buttons, user history, and level/reward systems. Backend development: Secure cryptocurrency distribution system, user management, wallet payments, anti-fraud mechanisms, and activity logs. Cryptocurrency integration: Support for Bitcoin or other cryptocurrencies as defined. Admin panel: User management, payment control, statistics, and faucet configuration. Support and documentation: Clear instructions for future management and the possibility of ongoing maintenance. Candidate Requirements: Fluent Spanish (mandatory for communication and documentation). Proven experience developing cryptocurrency faucets or similar projects. Strong knowledge of blockchain, wallets, and cryptocurrency payment APIs. Skills in HTML, CSS, JavaScript/React, PHP, or Node.js. Experience in web security and anti-fraud protection. Ability to deliver proper documentation and post-development support. Extras (Nice to Have): Experience with WordPress or CMS frameworks for easier future administration. Knowledge of gamification, levels, and reward systems within a faucet. How to Apply: Please include in your proposal: Portfolio of previous projects related to cryptocurrencies or faucets. Estimated development time and approximate cost. Technologies you plan to use and how you will ensure the security of user funds.

VA required for lead outreach

VA required for targeted hotel outreach (manual, no calls) I’m building a niche online business that helps hotels hire for digital, tech, and sustainability roles (white-collar hospitality only — not housekeeping, F&B, or mass hiring). I’m looking for an experienced Virtual Assistant who already knows how to do manual research and targeted outreach and can work independently without training or hand-holding. This is execution work, not strategy, marketing, or consulting. Your main tasks: Researching independent and boutique hotels that fit our niche Identifying real decision-makers (GM / HR / Sustainability / Operations) Sending short, professional outreach messages via LinkedIn or email Tracking all outreach and replies in Google Sheets Light candidate sourcing when needed Important (please read carefully): No calls, demos, or meetings Manual outreach only (no automation or spam tools) I’m not looking for strategy discussions You should be able to work without templates or step-by-step training If you need constant guidance, this role is not suitable You should already be comfortable with: LinkedIn search and contact finding Google Sheets or Excel Writing clear, professional English Finding decision-makers (not reception emails) Hours & pay: Part-time to start (5–10 hours/week) €7/hour Long-term work if performance is good To apply, please answer clearly: What similar manual outreach work have you done? How do you normally identify decision-makers (step by step)? What tools do you personally use (no automation)? Write 1–2 sentences you would send to a hotel about digital or sustainability hiring. Applications that mention demos, calls, automation, or mass messaging will not be considered.

Part-Time VA: LinkedIn, Lead Gen & Social Media Management

Project Description: I am looking for a proactive and organized Virtual Assistant to support my brand’s digital presence and lead generation efforts. This is a long-term, part-time role requiring approximately 10 to 20 hours per month, with the potential to scale as we grow. The ideal candidate is someone who understands B2B engagement, is tech-savvy, and can work independently to keep our channels active and our pipeline growing. All while using human generated content, not AI. The use of AI tools can be used to assist you in your function. Key Responsibilities: LinkedIn Management: Drafting 2-3 engaging posts per week with content suggestions; engaging with comments and relevant industry posts. Lead Generation: Identifying target prospects based on specific criteria and conducting initial outreach/connection drafts for our review. Industry Updates: Monitoring news/trends in specific industries and summarizing key points for content or internal use. Website & Social Media: Basic content updates to our website (WordPress) and cross-posting content to other social platforms (Instagram/Twitter). Admin Support: Managing a simple CRM or spreadsheet to track lead progress. Requirements: Excellent written English and communication skills. Experience with LinkedIn (Sales Navigator experience is a plus). Familiarity with social media scheduling tools (e.g., Buffer, Hootsuite, or Canva). Basic understanding of CMS platforms. Highly organized and able to meet weekly deadlines. Budget & Hours: Rate: $5 - $10 per hour. Volume: 10–20 hours per month (approx. 3–5 hours per week). Type: Ongoing monthly collaboration. How to Apply: Please start your proposal with the word "PROACTIVE" so I know you’ve read the full description. Briefly outline your experience with LinkedIn lead generation and provide examples of social media accounts you have managed.

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Build a learning-management + ATS + payment + blog

I am looking for a skilled web developer (or small team) to build a website similar in functionality and structure to a website that I will communicate once you are selected. The site should include: A learning-management system (LMS) / online course-portal: user registration, course catalog, video hosting or embedding, course access control, course progress tracking. User roles: learners, administrators, and possibly “applicant/recruiter” roles if needed (depending on ATS module). An applicant-tracking / recruitment module (ATS): candidate registrations, job posting page(s), application submission, admin view for applications and data, candidate database. A blog section (news / articles) — public content. Payment facility: support for international payment gateways, ability to process payments for courses or services, with secure checkout and payment notifications. User data and content security, (TLS / SSL), secure user authentication, data protection and ability to export user data. Admin dashboard for managing courses, users, content, applications, payments, reports. Scalability: site should be built on a stack that allows growth as number of users / content / traffic increases. Responsive design — mobile and desktop friendly. Preferred Technology / Approach (open to suggestions, but include): Option A (preferred if you want faster, budget-friendly delivery): Based on a well-supported CMS (e.g. WordPress) with proven LMS and ATS plugins, custom payment integration. Option B (preferred if you want scalability, flexibility, and long-term robust architecture): A custom web application (e.g. using Laravel, Django, or similar), with modular architecture for LMS, ATS, payments, blog, user management. What I need from you; Provide portfolio or examples of similar projects (LMS, membership sites, payment integration, multi-module systems, etc.) Estimate of development time and cost (if possible, with breakdown: frontend, backend, payment integration, testing, deployment) Proposed milestones/deliverables (e.g. setup, base functionality, testing, go live) Post-launch support / bug-fix policy (optional but appreciated)

Client Interview Partner (Long-Term / Permanent Role)

1. About Us We are a US-based software development agency led by Michael, delivering high-quality development services to clients worldwide. We work with a skilled developer team and are now looking for a long-term partner to handle client-facing responsibilities and grow with the company. 2. Role Overview We are seeking a reliable and professional partner who will represent our agency in client interviews and manage ongoing client communications. This is a long-term collaboration with profit-sharing and full transparency. You will work closely with the founder and development team, acting as the main communication bridge between our clients and internal team once projects begin. 3. Key Responsibilities - Client Interviews & Onboarding Attend and conduct interviews with potential clients on behalf of the agency Receive full support and preparation from the founder before interviews Represent the agency professionally and clearly communicate our capabilities - Client Communication & Project Coordination Act as the primary point of contact for clients after contracts are secured Maintain regular communication with clients regarding project progress, updates, and requirements Coordinate with the internal development team to ensure client expectations are met - Account & Platform Management Help manage and operate agency-related accounts such as: LinkedIn (initially using your account; company account will be created as the agency grows) Job platforms (Indeed, ZipRecruiter, etc.) Financial Accounts (Bank, PayPal, Zelle, etc.) Other operational tools as needed Work jointly with the founder using shared systems for full transparency - Transparency & Collaboration Operate under a signed employee/partner agreement All communications, accounts, and payments are handled transparently All financial transactions go through shared and trackable accounts 4. What We Handle - Background checks and client paperwork - Contracts and legal documentation - Developer hiring and task execution - Tax handling and administrative overhead 5. Compensation - 15–20% profit share after tax deduction Typical earnings: $1,000–$1,500 per month, with growth potential as the agency scales - Payments are split immediately after client payments are received 6. Ideal Candidate - US Citizen - Strong English communication skills (verbal and written) - Confident in client-facing interviews and discussions - Professional, trustworthy, and long-term oriented - Comfortable working remotely and collaboratively - Experience in tech, recruitment, or client management is a plus 7. Why Join Us - Long-term partnership opportunity, not a short-term contract - Clear profit-sharing model - Full transparency in operations and finances - Opportunity to grow alongside a scaling software agency

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Admin and support role (wordpress, figma and bonsai system)

I’m looking to hire a highly proactive Virtual PA / Operations and Marketing Support Assistant to work closely with me and help get my business systems, marketing, onboarding, and operational foundations properly set up and running. This role will support two businesses: TettehTechServices.com TettehTechConsultancy.com TettehTech Services is restarting and requires strong operational and marketing support to rebuild traction, generate interest, and bring leads on board. TettehTech Consultancy is a newer business and requires support in setting up core admin processes, structuring services, and identifying and pursuing bid proposal opportunities. I am extremely busy and need someone who can take ownership, work independently, use initiative, and help build momentum across both businesses. You will also liaise with potential customers, manage follow-ups professionally, and book meetings into my calendar so I can focus on consultations and delivery. Admin and Operations Support (Core Focus) You will support with setting up and automating onboarding processes, including: Creating email templates for client onboarding and subcontractor onboarding Helping finalise and structure the subcontractor onboarding pack Updating and revisiting client contracts, subcontractor contracts, and NDAs Ensuring correct clauses are in place for both clients and contractors Supporting creation and improvement of internal templates (including project-related templates where needed) Where systems allow, you will help automate onboarding and explain clearly how everything is set up. We will have short drop-in discussions where you can walk me through what you’ve built and how it works. Outlook is the main system used for email and calendar management, so you must be fully comfortable using it. Bitrix will be used for communication, task tracking, weekly outputs, and meetings (similar to a chat-based system). Reclaim AI will be used to support calendar management as the workload increases. I’m happy for you to use AI to speed up work, as long as outputs are reviewed properly and are customised to my services. Process Mapping and Structure As the business structure evolves, you will help me create Level 2 process maps to show how projects run from start to finish. These will be used to clearly explain workflows to contractors and others involved in delivery. We will shape these together, but you should be confident documenting and structuring processes. Marketing, Social Media, and Lead Generation You will help build and execute a clear marketing approach, including: Creating a structured social media calendar Supporting marketing across LinkedIn, Facebook, and Instagram Providing strong recommendations on how to market services in the UK and internationally Automating posting and creating reusable templates for content Removing old or outdated posts where appropriate and resetting accounts with a clear direction Supporting creation of basic content (with AI support where useful) Tracking performance and producing simple, clear reporting so I can see outputs and traction You should be confident recommending what works best for each platform and adjusting based on results. Consultancy Support and Bid Proposals For TettehTech Consultancy, you will: Research organisations and platforms suitable for bid proposals Identify who to contact and how to approach them Support structuring bid proposal content Help refine the positioning of the AI consultancy offering You should be comfortable researching independently and bringing structured findings to me, without needing constant direction. Additional Support Clean up and structure Excel spreadsheets so they are clear, presentable, and easy to use Support content uploads and small updates on WordPress (content will be provided, and AI can be used to assist) Translate PDF documentation into clean UI-style layouts for website updates (UX expertise not required) Support updates to demo websites where needed Working Style, Hours, and Payment Weekly outputs are required every Friday. Each week must include clear deliverables and progress updates. Payment is made every two weeks, with a commitment of 12 hours. Weekly output is required regardless of payment cycle. This contract runs initially until the end of March and may continue on a rolling basis depending on workload and leads/customers coming through. There is potential for this role to grow into an Operations Manager position in the future, depending on business growth and demand. I’m looking for someone I can work closely with long term, but this will depend on results and workload as the businesses scale. Weekly outputs are required every Friday, with clear deliverables and progress updates. This is a 12-hours-per-week role paid at £7 per hour. Payment is made every two weeks via PeoplePerHour: £168 every two weeks (24 hours total over two weeks) £336 per month (48 hours total over four weeks)

Freelance Sales Professional

We have an exciting part time opportunity for an experienced freelance sales professional within our B2B business development agency. The role will require flexible working, 8-10 hours per week over three days - during US business hours which will be evenings in the UK. The project will run for approximately 3 months however there is the potential for on-going work for the right candidate. We are a UK based business development agency with global clients that have US based sales and marketing teams. We support our clients marketing department, helping them to improve the quality of the leads they generate for sales. We qualify the leads they are already generating to identify real sales opportunities and we also support business development through prospecting and cold outreach. Our clients are from a number of industries so the work is varied, this keeps things interesting but requires the ability to work on multiple projects. We all work from home and can be flexible with working hours. Lots of our team work with us because a standard 9-5 job no longer fits their lifestyle they want a better work life balance. We offer a great working environment but we have high expectations, we deliver exceptional service and results to our clients and therefore need this from our team members. If you have a background in sales and are looking for something a bit different let’s have a chat. Job duties: Using VoiP software for telephone calls and creating and sending email introductions to prospects:- Secure high-quality sales opportunities on behalf of our clients; Develop and maintain relationships with client prospects; Proactively engage in improvement strategies by providing feedback on prospecting process. Report on activity Attend Teams meetings with clients as required Experience and essential skills required: Minimum 3 years in a sales role; Proficient and confident with cold calling; Demonstrated proven track record of success in B2B sales, meeting sales objectives; Impeccable written and spoken communication skills. Positive and professional telephone manner. Understanding of effective sales techniques Strong administrative skills. Proficient knowledge of CRM tools i.e. Salesforce Interested? Please get in touch, sharing your CV or a detailed LinkedIn profile. Job Type: Part-time / remote Pay: £15 per hour Expected hours: 8-10 per week Industry Advertising Services Employment Type Part-time

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Remote Airbnb / Serviced Accommodation Property Manager

Overview We are a UK-based property management company expanding into serviced accommodation (Airbnb-style short-term rentals). This is an exciting opportunity for an experienced virtual assistant or property manager to take full operational control of a growing portfolio — starting in the UK and eventually expanding internationally. You’ll be joining at the ground floor of a brand-new division backed by an established property company. We’re looking for someone who can manage listings, guests, cleaners, and pricing with confidence and initiative — and grow with us as the business scales. Role Summary You’ll be responsible for the full day-to-day operations of our serviced accommodation properties, ensuring a smooth guest experience and excellent performance across all platforms. Key Responsibilities -Set up and manage listings on Airbnb, Booking.com, Expedia, VRBO, and others -Communicate with guests before, during, and after each stay -Coordinate cleaning and maintenance teams for turnarounds and issues -Manage calendars and implement dynamic pricing strategies -Monitor reviews and guest ratings; respond promptly and professionally -Liaise with landlords, contractors, and internal teams as required -Provide simple daily updates via WhatsApp, voice notes, or email You’ll receive all the media and property descriptions from us — your role is to upload, manage, and run each property like it’s your own. What We're Looking For We want someone with solid experience managing short-term rentals or serviced accommodation. -You should be confident using common tools in the industry, great with communication, and comfortable taking ownership. Excellent written and spoken English is essential. You’ll need to be independent and able to work without micromanagement, but still collaborative and proactive with updates. Experience with tools like Hospitable, Guesty, Hostaway, PriceLabs, or similar platforms is preferred — but not required if you learn quickly and can recommend strong alternatives. Compensation We offer a hybrid model that reflects performance and long-term potential: -Monthly retainer to cover availability and setup -Percentage of monthly revenue for each property you manage P-erformance bonuses tied to 5-star reviews and occupancy rates This role is starting part-time but is designed to grow with you. As the portfolio expands, so will your income — and we fully expect the right candidate to eventually lead a team. Ideal Candidate -1+ year of serviced accommodation or Airbnb experience -Great written English and confident with guest messaging -Comfortable using or learning property management systems -Strong attention to detail and problem-solving mindset -Available for flexible working hours with emergency support if needed -Eager to grow with a brand-new division and make it your own If you're excited by the idea of helping launch and lead a serviced accommodation business — with real autonomy and room to grow — we’d love to hear from you. Apply now and let us know: -A bit about your experience with short-term rentals -Your availability (including time zone) -Any tools or platforms you’ve worked with