Admin and support role (wordpress, figma and bonsai system)

I’m looking to hire a highly proactive Virtual PA / Operations and Marketing Support Assistant to work closely with me and help get my business systems, marketing, onboarding, and operational foundations properly set up and running.

This role will support two businesses:
TettehTechServices.com
TettehTechConsultancy.com

TettehTech Services is restarting and requires strong operational and marketing support to rebuild traction, generate interest, and bring leads on board. TettehTech Consultancy is a newer business and requires support in setting up core admin processes, structuring services, and identifying and pursuing bid proposal opportunities.

I am extremely busy and need someone who can take ownership, work independently, use initiative, and help build momentum across both businesses. You will also liaise with potential customers, manage follow-ups professionally, and book meetings into my calendar so I can focus on consultations and delivery.

Admin and Operations Support (Core Focus)
You will support with setting up and automating onboarding processes, including:

Creating email templates for client onboarding and subcontractor onboarding

Helping finalise and structure the subcontractor onboarding pack

Updating and revisiting client contracts, subcontractor contracts, and NDAs

Ensuring correct clauses are in place for both clients and contractors

Supporting creation and improvement of internal templates (including project-related templates where needed)

Where systems allow, you will help automate onboarding and explain clearly how everything is set up. We will have short drop-in discussions where you can walk me through what you’ve built and how it works.

Outlook is the main system used for email and calendar management, so you must be fully comfortable using it.

Bitrix will be used for communication, task tracking, weekly outputs, and meetings (similar to a chat-based system).

Reclaim AI will be used to support calendar management as the workload increases.

I’m happy for you to use AI to speed up work, as long as outputs are reviewed properly and are customised to my services.

Process Mapping and Structure
As the business structure evolves, you will help me create Level 2 process maps to show how projects run from start to finish. These will be used to clearly explain workflows to contractors and others involved in delivery. We will shape these together, but you should be confident documenting and structuring processes.

Marketing, Social Media, and Lead Generation
You will help build and execute a clear marketing approach, including:

Creating a structured social media calendar
Supporting marketing across LinkedIn, Facebook, and Instagram

Providing strong recommendations on how to market services in the UK and internationally
Automating posting and creating reusable templates for content

Removing old or outdated posts where appropriate and resetting accounts with a clear direction
Supporting creation of basic content (with AI support where useful)

Tracking performance and producing simple, clear reporting so I can see outputs and traction
You should be confident recommending what works best for each platform and adjusting based on results.

Consultancy Support and Bid Proposals
For TettehTech Consultancy, you will:
Research organisations and platforms suitable for bid proposals

Identify who to contact and how to approach them
Support structuring bid proposal content
Help refine the positioning of the AI consultancy offering

You should be comfortable researching independently and bringing structured findings to me, without needing constant direction.

Additional Support
Clean up and structure Excel spreadsheets so they are clear, presentable, and easy to use
Support content uploads and small updates on WordPress (content will be provided, and AI can be used to assist)

Translate PDF documentation into clean UI-style layouts for website updates (UX expertise not required)

Support updates to demo websites where needed
Working Style, Hours, and Payment
Weekly outputs are required every Friday. Each week must include clear deliverables and progress updates.

Payment is made every two weeks, with a commitment of 12 hours.

Weekly output is required regardless of payment cycle.

This contract runs initially until the end of March and may continue on a rolling basis depending on workload and leads/customers coming through.

There is potential for this role to grow into an Operations Manager position in the future, depending on business growth and demand.

I’m looking for someone I can work closely with long term, but this will depend on results and workload as the businesses scale.

Weekly outputs are required every Friday, with clear deliverables and progress updates.

This is a 12-hours-per-week role paid at £7 per hour.
Payment is made every two weeks via PeoplePerHour:

£168 every two weeks (24 hours total over two weeks)

£336 per month (48 hours total over four weeks)