Administrative Assistant Projects

Finance, Accounting & Administration Assistant for Care Homes

Finance & Administration Assistant (UK Based Freelancer) Hours: Part-time, starting 10-20 hours per week, with potential for growth to Full Time as the business expands. Company Overview: We currently operate two care homes dedicated to providing excellent resident care in a positive and supportive environment. We are expanding our business and looking for a skilled, detail-oriented Finance & Administration Assistant to support our financial and administrative operations. Role Overview: This role will report directly to Director of Property & Finance, and will involve independent work while coordinating closely with our home managers, external payroll team, and accountants. The role will initially focus on core financial and administrative duties with opportunities to take on greater responsibility as the company grows. Key Responsibilities: Finance & Accounting - Work closely with home managers to manage invoicing, expense processing, and monitor cash flow. - Liaise with payroll team for payroll processing. - Coordinate with councils regarding purchase orders and financial queries. - Assist with monthly and year-end reporting, business analysis, and similar tasks - Manage wage setup on the accounting system and oversee payment runs. - Handle bookkeeping, including receipt and invoice management on Xero. - Prepare cash flow forecasts and reporting - Submit invoices, manage edits, issue credit notes, and oversee credit control, liaising with residents’ families where necessary. Administration - Establish and manage utility accounts for care homes. - Format documents, spreadsheets, and other key business documents. - Support administrative systems management, including diary management and scheduling. - Assist with document organisation and digital file management. - Assisting Director's with various ad-hoc tasks as required Ideal Candidate Profile: Experience: Qualified or experienced in accounting, ideally with previous experience in care homes, home care or related sectors. Software Proficiency: Proficient in Xero (training provided for additional systems as needed). Soft Skills: Strong communication skills, empathy, and an ability to engage professionally and sensitively with residents’ families. Independence: Comfortable working remotely with minimal supervision while maintaining regular communication with key team members. Why Work with us? - Flexible, remote working arrangements. - Opportunities for career progression as the company expands. - A supportive team dedicated to making a meaningful difference in residents’ lives.

Website Administrator

We are offering a project-based retainer for some to • Oversee the completion of web development projects. • Ensure website is functioning as it should. • Troubleshoot plugin conflicts and ensure plugin compatibility. • Manage website security, including malware monitoring and firewall management. • Optimise website speed and performance, including search engine optimisation • Update content and manage users on the website. • Provide advice and recommendations on website improvements. • Support email activations, deactivations, and troubleshooting. • Run and deliver a simple monthly performance and security report. This is for a minimum of a monthly retainer for 4 hours.

VA Needed for Family and Business Administrative Tasks

We are seeking a reliable virtual assistant to help with various tasks including booking online groceries, contacting businesses for quotes or appointments, and performing basic document management. The ideal candidate should be organized, efficient, speak English proficiently enough to make phone calls, and able to handle multiple tasks with minimal supervision. If you have experience in administrative support and are comfortable with online tools, we would love to hear from you!

Office managment/administration

The London School of Barbering seeks a highly organised and customer-focused Office Manager to oversee daily operations and provide critical administrative support. As the leading barbering training provider in the UK, transforming beginners into professionals in just nine weeks, the school prides itself on delivering an excellent student experience. The Office Manager will play a key role ensuring smooth business operations. Primary responsibilities include managing student records and schedules, responding professionally to all inquiries, and tracking attendance and progress. Close coordination with instructors is essential to support student success. Compliance with data protection and regulatory standards is also required. Handling student concerns and disputes calmly is a top priority for this role. Escalated issues may require liaising with legal counsel to find appropriate resolutions. Maintaining clear documentation of all communication and outcomes is important. Prospective student leads are converted into bookings through prompt follow-up and guidance through the enrollment process. Weekly sales metrics are reported to track performance. Supporting marketing campaigns involves working with external partners to maximise visibility. Administrative tasks for the Director include managing calendars, preparing for meetings, and discreetly handling confidential matters. It is vital to ensure tasks align across teams through effective internal communication. Occasional reporting and summarization of key initiatives provide visibility. CRM and lead management systems must be expertly maintained with current and prospective. The perfect candidate should work part-time in the office and part-time from home. Please do not apply if this is something that you cannot do.

Planning Portal Data Extraction

I need an administrative assistant who can search keywords in each of the 420 planning portals in the UK and return market intelligence about the types of planning application being made for certain types of structure. This involves going to each of the planning portals, typing in a search with some keywords and recording the return of projects in planning and the name of the company that made the submission. if you have tech that could help you – so much better

Personal Assistant

About the Role: Imperium Horizon Group is a newly launched luxury travel company, and we’re looking for a proactive and reliable Executive Assistant to support the Founder across a broad range of responsibilities. This role is ideal for a fresh graduate eager to grow within an entrepreneurial environment and take on real responsibility from day one. You’ll assist with both professional and lifestyle-related tasks, including handling sensitive matters. The ideal candidate is fluent in English, highly organized, tech-savvy, and has basic experience in social media marketing and management. Please Note: This position involves handling both business and highly personal tasks on behalf of the Founder. As such, confidentiality, trust, and a high degree of discretion are absolutely essential. Key Responsibilities: Support daily business operations including scheduling, email management, and travel planning Handle select lifestyle-related tasks such as coordinating reservations, online purchases, and organizing schedules Conduct online research and make phone calls on behalf of the Founder as needed Assist with managing communication channels across both personal and business contexts. Prepare documents, presentations, and basic reports Help with light social media content posting and account maintenance Maintain a high level of professionalism, confidentiality, and discretion at all times Requirements: Fluent in English (spoken and written) Basic experience in social media marketing and account management Strong communication, organizational, and multitasking skills Comfortable using productivity tools (e.g., Google Workspace, project/task management apps) Trustworthy, proactive, and eager to learn Preferred Profile: Ambitious and resourceful mindset with the ability to work independently Strong attention to detail and a willingness to take initiative What We Offer: A unique opportunity to grow alongside a brand new company from its earliest stages Direct mentorship and close collaboration with the Founder Exposure to executive-level decision-making and strategy A flexible, remote work environment with long-term potential A meaningful role where your contributions truly make an impact

opportunity

Referee management and in game controller

Required to create a comprehensive referee manager and in game controller, management via the phone and in game controller by the watch. I have attached an overview of features and actions. This will be off REFSIX current app but with many more improvements and improvements. The idea will be to create and football referee app but with the same branding and style roll out to other sports too. One of the main features will be the incorporation of assistant referee, 4th officials and Mangers into the main referee watch. Full website will be needed with dashboard access for referees and dashboard for all administrative tools. Assessors mode will be needed too. Integration of fustal module will be needed too. Platform to be used flutter or happy to choose something else’s. Full pack of training videos and manuals

Bookkeeping Assistant

We are looking for a part-time assistant bookkeeper. Tasks include: *Transactions reconciliations *Payments scheduling and processing *Supporting administrative assistant on payroll *Liaising with finance manager and accountants to ensure accounts are filed on time Kindly note that this is a BOOOKEEPING and NOT accounting role. And so our rate is based on an assistant bookkeeper and not accountant. Thanks! Chrissy

Seeking for a Diligent Virtual Assistant

We are seeking a skilled and seasoned virtual assistant to join our team and keep us productive and well-organized. This could be the ideal position for you if you enjoy taking on a range of activities and do well in a remote work setting! We require strong proficiency with project management software (e.g., Trello, Asana), Google Workspace, and Microsoft Office. Outstanding multitasking and time management skills to easily meet deadlines. Professional and clear written and vocal communication abilities. Having prior expertise with basic bookkeeping, email coordination, or social media administration would be advantageous. You will have the freedom to work from any location because this is a completely remote employment. If you're prepared, tech-savvy, and well-organized

Academic Content Validation Assistant

(Edge Case Reviewer + Article Collector) Remote, Part-Time About the Role: We automate the collection of academic research papers, but a small number require manual checking and support. We are seeking a sharp, detail-focused assistant to review AI-selected research papers, validate they match the correct subject area and publication year, and collect full-text copies of new research papers for our internal system. Responsibilities: Validation: Review a list of AI-selected academic papers (~800 weekly) within our database sheet. Confirm the two selected papers per academic are: Published in 2025 or 2024. Relevant to the listed subject area (e.g., Economics, Law, Business). Correct any mismatches by selecting a more appropriate paper from the provided options. Flag any missing or inappropriate entries. Article Collection: For newly booked academics (typically ~40 per week): Search online for the full-text version of their latest paper. Paste the full copy into our internal system (Google Sheet or database). Flag if a full-text version cannot be found. Requirements: Strong attention to detail — able to quickly spot incorrect subjects or outdated papers. Comfortable using Google Sheets, and basic online search tools. Good judgment in matching paper titles to academic subject areas (no deep academic expertise needed, just clear logic). Strong web research skills to find and copy full research articles efficiently. Reliable, self-managing, and able to deliver consistent weekly work without reminders. Commitment: ~2–3 hours/week total: ~1–2 hours: Review and validation of academic paper selections. ~1 hour: Collection and pasting of ~40 new full-text research papers. Flexible timing — tasks must be completed by weekly deadline. Compensation: Competitive hourly rate depending on experience. Consistent weekly workload. Long-term opportunity if reliable and thorough. Key Summary for Candidates: You will help ensure our academic outreach is sharp, relevant, and fully supported by up-to-date research — while maintaining a fast and efficient weekly process.

Social Media and Branding Assistant

ONLY APPLICATIONS MADE HERE ON PPH WILL BE ACCEPTED Social Media & Branding Assistant to support a yoga brand led by a British-Indian founder. An established yoga brand seeks a skilled social media assistant and branding assist to elevate their online presence and visual identity. The ideal candidate will have experience crafting content for Instagram and a passion for health, wellness and spiritual philosophy. Must have experience and knowledge of yoga and a genuine appreciation for cultural representation, wellness, lifestyle, and conscious business. • Support branding and product development tasks. • Assist the founder as she travels globally, building a yoga product and retreat business alongside her work as a soul-led strategy consultant. This is an excellent opportunity to work closely with an inspiring founder, gain hands-on experience in brand-building, and contribute to a mission rooted in authenticity, wellbeing, and global impact. In addition to social duties, you'll work closely with the founder to refine her brand identity. This includes updating logo assets, developing consistent visuals for promotional materials and providing guidance on website/packaging design. Creativity, strong communication skills and an eye for aesthetics are crucial to unify the look and feel across all touchpoints. The founder offers a flexible work schedule as she frequently travels internationally to lead retreats. This is an exceptional opportunity for a passionate specialist to play an integral role shaping the vision and growth of a trailblazing wellness lifestyle brand. Candidates must demonstrate exemplary writing, organizational skills and a dedication to community outreach. Please answer all questions with visual example links or attachments to be considered.

SQL Database administrator

Role: Database Administrator Experience: 5 to 7 Years Location: Saket (Delhi) About The Company: At WeCredit, we partner with heading NBFCs to help Customers find the best online financial solutions, including quick and hassle-free loans. Our skilled team provides assistance every step of the way, from Completing your loan documents to ensuring fast disbursal of funds. About the Role: We are seeking a skilled and detail-oriented Database Administrator (DBA) to manage and maintain our company’s databases. The ideal candidate will have extensive experience in database management, performance tuning, and ensuring data integrity and security. As a DBA, you will be responsible for overseeing database systems, ensuring their reliability and performance, and supporting business applications Responsibilities: • Install, configure, and maintain database management systems (DBMS) such as MySQL, SQL Server • Design and implement backup and recovery strategies to safeguard data against loss or corruption. • Manage database security, including user access controls and data encryption, to protect sensitive information. • Diagnose and resolve database issues, including performance problems, corruption, and connectivity issues. • Work closely with developers, system administrators, and other IT staff to support application development and ensure seamless integration. • Apply software updates, patches, and upgrades to database systems as needed. Qualifications: • 5 to 7 Years of experience as a Database Administrator or similar role, with expertise in managing databases and performance tuning. • Proficiency in SQL and experience with DBMS such as MySQL or SQL Server. • Strong analytical and troubleshooting skills with the ability to resolve complex database issues. • Query Optimization. • Internal DB Level.

Personal Assistant For Removal Business

We are looking for an experienced admin assistant to support our new removal business. Tasks will include responding to enquiries, sending invoices, and managing general email communications. Initially, the role will be around 20 hours per week, with the potential to increase as the business grows. For more information about us, please go to southdownsrelocation . com

I need a virtual assistant

Hello everyone , I need a virtual assistant to assist me in carrying some of my day to day activities online. This comes with a good pay. Apply within. Thank you

We need an admin assistant

Personal Assistant Type: Freelance or part-time Location: Remote (UK-based preferred but not required) Rate: Negotiable – based on experience What you’ll do: • Help manage and organise calendars, emails, and task lists • Assist with coordinating projects, meetings, and team communication • Stay on top of deadlines and help us stay focused and efficient • Ideally help with content scheduling / basic admin for social media You’re a great fit if you: • Are highly organised, proactive, and good at taking initiative • Communicate clearly and reliably • Are comfortable with tools like Notion, Google Workspace, WhatsApp, etc.

Virtual Digital Marketing Assistant Needed

CREATIVE COPYWRITING AGENCY LOOKING FOR A VIRTUAL DIGITAL MARKETING ASSISTANT Hello, you. How’s the job hunt going? While we’re sure you’re loving every painstaking beautiful moment…maybe, just maybe it’s coming to an end. We know you’re probably picky. We also know you’re likely to be shopping around. But that’s a good thing from where we’re sitting. Our growing team is made up of people who happily chose us…and vice versa. A mutual choosing, if you will. (FYI - we’re pretty picky too). And now we’re looking for a part-time experienced virtual marketing assistant to join our marketing team to help us execute and implement our company marketing strategies. You will also get the chance to take part in the creative processes and provide ideas to help achieve our goals. Your role will cover helping with the marketing of our world-renowned copywriting agency as well as the management of our reputable online Copywriting Academy. QUICK INTROS FIRST? We’re The Creative Copywriter. With years of rapid growth under our belt and world-leading content strategists at the helm, we’ve earned our stripes as a leading content, copywriting and strategy powerhouse. And while we might not be a huge agency in terms of team size, we’ve always managed to be incredibly profitable, offering our team a super-high level of job security (with loads of reserves in our bank and not one single furlough during COVID – just putting that out there). ESSENTIAL EXPERIENCE: *Experience updating WordPress sites, including uploading content (no coding experience needed) *Experience scheduling and managing social media account and using Hootsuite *Video editing experience. (Riverside or other platforms) *Experience running email marketing campaigns and using MailChimp *Excellent working knowledge of GSuite and Microsoft Office DESIRED EXPERIENCE: *Knowledge/understanding of HTML *Research experience *Knowledge/ experience with copywriting *Previous experience working with a marketing team or marketing agency PERSONAL SPECIFICATION: *A ‘do-er’ who can just ‘get on’ with tasks *Super tech-savvy with the ability to learn and use new software and online tools quickly and easily *Organised and detail-oriented *Excellent written communication skills *Hardworking, persistent, and reliable *Independent and happy to take on responsibility and accountability for own work (without being constantly supervised) ROLE RESPONSIBILITY: *Uploading content to and updating our WordPress website *Managing the company's Social Media Accounts on Facebook, TikTok, and LinkedIn, including uploading, scheduling messaging ,and ideation. *Using tools like Riverside and similar to edit podcast episodes for our Podcast, Funnel Visionaries. This includes a full audio and visual episode as well as audio and snippets for YouTube shorts, TikTok and LinkedIn, and Facebook. *Setting up email campaigns using MailChimp *Implementing SEO optimisation for the site (training will be given) *SEO tasks like interlinking, blog optimisation upgrades, adding TL;DR boxes (via plugin), and other SEO tasks like reaching out to listicles/directories pages and websites for features. *Keyword research and keyword tracking are also desirable. *Helping with other general marketing campaigns *Replying to blog posts and social comments (with the help of the marketing manager) *Helping the Marketing Manager with all other marketing activities *Performance reporting for Social, Web, and SEO. *Uploading content to our academy's community and site *Uploading videos to the YouTube account *Marketing-related research

Need an assistant accountant who expert in project costs & VAT

Hi I need an assistant accountant who expert in project costs and VAT. Ideally part qualified or qualified and should have at least 2 years experience in project costs and VAT.

Social Media Assistant / PA

Job Description: We’re looking for a proactive, organised, and creative individual to join our team as a Personal Assistant / Social Media Assistant. This hybrid role involves supporting the day-to-day personal and professional tasks of the founder while also managing and growing our brand’s social media presence. Key Responsibilities: • Provide administrative support including diary management, travel planning, email correspondence, and task prioritisation • Assist with personal errands and to-do lists • Create, schedule, and publish engaging content across social media platforms (Instagram, TikTok, etc.) • Monitor social media trends, insights, and engagement metrics • Respond to DMs, comments, and engage with the online community • Coordinate with collaborators, influencers, and partners for campaigns and content • Assist with planning and execution of photo/video shoots and events • Support general brand organisation and digital filing Ideal Candidate: • Excellent communication and organisational skills • Strong understanding of social media platforms and content trends • Confident using tools like Canva, Instagram Reels, and scheduling platforms (e.g. Later, Planoly, or Buffer) • Creative eye for detail and brand consistency • Able to work independently and manage multiple tasks • Discreet, trustworthy, and adaptable

PR & Admin Assistant

The role is providing admin and some basic PR support including the following; monitoring media coverage and liaising with our press cuttings agency, creating press cuttings and monthly cuttings books and media coverage reports for our clients, uploading content on our website and posting and picking up content on our social media platforms, creation of case studies for our most successful events and PR activities, making travel arrangements and creating the programme and press profile documents for press trips, assisting with sending samples out to press from our warehouse, helping to organise wine tasting events by sending out invitations on mailchimp, creating online registration on jotform, registration lists, helping with design of invites on Canva, name badges, event materials and helping to run the event if you live within easy access to London. Updating and adding contacts to our press list and trade database which will involve data entry, online research and emailing and some cold calling. You will need to be a native English speaker and have excellent communication skills, a personable and professional email and phone manner, a high level of attention to detail, efficiency, accuracy and organisation, a willingness to learn and be able to quickly grasp new activities with a can-do approach, work independently, be flexible and able to turn things around quickly and work to a deadline. Experience of working in PR and comms and knowledge of the media would be very useful but not essential as training will be given. You will need to have excellent knowledge of Microsoft Office, social media especially instagram, mail chimp, jotform, word press websites and canva. You will be working for a small, busy, friendly PR agency specialising in the wine industry. I am looking for ongoing support so please only get in touch if you are available and looking for ongoing freelance work. I'm happy for you to work remotely but being able to occasionally come to the office in London and to help run events would be ideal. The amount of work will vary each week but on average will be about a 2 days/week spread over the week. It would be ideal for someone with small children who needs to fit work around childcare.

Social Media & Admin Assistant for Fitness Trainer

I am a certified personal trainer and sports fitness instructor with over 10 years of experience helping individuals achieve their health and fitness goals. I am seeking a reliable and proactive Social Media & Admin Assistant to support my growing fitness business. Key Responsibilities: - Respond to client messages and inquiries in a timely, professional manner - Book and manage online meetings and training sessions - Create and schedule engaging fitness-related content across social media platforms - Monitor and report on social media engagement and growth metrics - Organize and maintain client records and digital files - Assist with basic research on fitness trends and content ideas I am looking for someone who is organized, communicative, and passionate about fitness.