Administrative Assistant Projects

I need a business administration assistant

I'm looking for a business assistant who can help us with keeping up with inboxes and managing incoming calls (up to 100 emails and tens of calls a day in average). You should be a great communicator with experience in Google Calendar, email management, .etc is preferred but not required. It is ok you work in US timezone.

Virtual Assistant Needed

We’re looking for a reliable and organized Virtual Assistant to support us with a range of basic administrative and online tasks on a remote freelance basis. This opportunity is suitable for entry-level freelancers who are willing to learn and develop their virtual assistance skills.

U.S.-Based Personal Virtual Assistant — Part-Time, Remote

We are looking for a reliable U.S.-based Personal Virtual Assistant to provide ongoing part-time administrative support. This is a remote, part-time contract role with flexible hours. Responsibilities include: Writing, editing, and formatting documents Managing and organizing emails Drafting professional email responses Managing accounts on various online platforms Performing online research Organizing documents and files Assisting with scheduling and reminders Completing general administrative tasks Requirements: Must currently be based in the United States Strong written and spoken English Good communication skills Comfortable using Gmail, Google Docs, Google Sheets, and online platforms Organized, reliable, and responsive Able to handle confidential information professionally Schedule: Approximately 10–20 hours per week, with some availability during U.S. business hours preferred. **When applying, please include your U.S. city/state, time zone, weekly availability, hourly rate, and relevant experience.

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Personal Assistant

Providing professional administrative and organizational support to executives, managers, or individuals to ensure smooth daily operations and efficient task management. The project focuses on managing schedules, coordinating meetings, handling correspondence, organizing documents, and assisting with personal and business-related activities. Key Responsibilities: Manage daily schedules, appointments, and meetings. Coordinate communication with clients, employees, and business partners. Prepare reports, documents, and presentations. Organize travel arrangements and business activities. Maintain confidential records and administrative files. Monitor deadlines and ensure timely completion of assigned tasks. Provide reliable support to management and improve daily productivity.

Website Administration & Management - Some Design Involved

We need somebody to take over with the admin of running our competition website. We run new competitions every week. Weekly tasks to include: 1. Creating images for each of the 6 competitions 2. Creating website copy for each of the 6 competitions 3. Adding competitions to website (Wordpress) 4. Creating 3 emails per week in Customer.io to: - announce the new competitions added to the site on (Wednesday evening) - announce the winners following the draw (draws take place Wednesday - email should go out Thursday morning) - Remind customers about the next draw (Tuesday) The site can be viewed at beeluckyprizes.co.uk Any questions, let me know! Please let me know your relevant experience, the amount of time you expect to spend on this per week, and your weekly cost.

Administrative Assistant - Customer Service and Sales Support

We are looking for freelance support to manage client communications for events and magazine subscriptions. Templates, website information and clear procedures are provided. Tasks * Facilitate our sales and customer service processes towards successful outcomes. * Respond to routine event and subscription enquiries. * Follow up with non-responsive contacts and update the CRM. * Raise complex issues with the team where required. Expectations * Handle approximately 25 to 35 emails/follow-ups per week. * Follow supplied templates, procedures and guidance. * Maintain accurate CRM records. * About 80% of emails expected to be routine with quick answers * Most email responses are likely to take around 5 minutes to complete. * Additional time should be taken where required to maintain accuracy and quality. * All outstanding emails should be responded to by 18:00 UK time on assigned days. Weekly Commitment * Commit approximately 3 to 6 hours per week. (Minimum 1 hour per allocated day) * Two slots are available: Monday & Wednesday or Tuesday & Thursday. * Provide a 30-minute weekly update call on a fixed time and day *Flexible timing for as long as emails responded to by 18:00 UK Ideal Person * At least two years’ corporate administrative experience. * Verifiable experience handling professional email communications. * Excellent written English with attention to detail. Remuneration * Fixed rate * Additional commissions opportunity (This is NOT a sales role. This is just a reward for great work)

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NOW HIRING: Creative Operations, Publishin & Executive Assistant

Seeking a proactive, creative Executive & Publishing Assistant to support a growing team. Responsibilities include ebook/paperback/audiobook distribution across major platforms, organizing projects, creating marketing assets, editing short-form videos, building webinars and course materials, managing administrative tasks, supporting credit-education workflows, and leveraging AI tools. Ideal candidate is fluent in English, tech-savvy, organized, collaborative, independent, deadline-driven, and eager to learn. Experience in publishing, Canva, video editing, marketing, or credit repair is a plus.

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BOOKEEPER & ACCOUNTING ASSISTANT

BOOKEEPER & ACCOUNTING ASSISTANT Sort and categorise transactions, income and expenses Reconcile bank transactions and identify discrepancies Review invoices, receipts and supporting documentation Identify missing information or records that need clarification Bring the bookkeeping up to date

Virtual Assistant – Workforce Support

We are a UK property maintenance company looking for an organised and reliable Virtual Assistant to help manage our workforce of tradespeople. We already have our own workforce management system and processes in place, so no specialist recruitment experience is required. The role involves contacting new and existing applicants by phone, WhatsApp and email, gathering basic information, updating their records, following up on documents and availability, posting vacancies when required, and contacting suitable tradespeople when we need someone for a job. Good spoken English, confidence on the phone and the ability to work independently are important. Initially around 10–15 hours per week, with potential for more work in the future.

We’re Hiring: Social Media & Outreach Assistant

Fuel Hive is looking for an organised, creative and proactive person to support our growing team. The role will include: ✅ Helping plan and create engaging social media content ✅ Supporting our overall content strategy ✅ Speaking with and reaching out to meal-prep, fitness and wellness providers ✅ Following up with potential partners and helping onboard them ✅ Adding contacts, conversations and updates to our CRM ✅ Tracking outreach activity and reporting on progress ✅ Helping manage social media and Google advertising campaigns ✅ Monitoring advert performance, leads and results ✅ Identifying what is working and suggesting improvements We’re looking for someone who: • Communicates confidently and professionally • Is comfortable reaching out to businesses by email, phone and social media • Understands social media platforms and content creation • Is highly organised and able to keep accurate records • Has some experience with paid advertising, analytics or CRM systems • Takes initiative and can work independently Experience in fitness, nutrition, meal prep or wellness would be helpful, but it isn’t essential. This is an exciting opportunity to join Fuel Hive as we grow our provider network across the UK, Ireland, the United States and beyond. Interested—or know someone who would be a great fit? Send us a message with your CV, experience and a short introduction explaining why you’d like to work with Fuel Hive. Please share or tag someone who might be interested. ?

Personal Assistant to Dyslexic Creative Professional

Personal Assistant to Dyslexic Creative Professional (Freelance / Artist / Entrepreneur) Overview: Seeking a highly organised, proactive Personal Assistant to support a dyslexic creative professional working across freelance, artistic, and entrepreneurial projects. The role focuses on providing structure, clarity, and reliable follow-through — complementing a creative, visual, and fast-thinking working style. Purpose of the Role: To manage and streamline daily operations, communication, and administration, enabling the employer to focus on creative and strategic work. Core Responsibilities: Communication & Written Support • Draft, proofread, and edit professional emails, letters, and documents. • Turn spoken or visual ideas into clear written material. • Track correspondence, reminders, and responses. • Support funding, project, and freelance submissions. Organisation & Administration • Manage calendars, inboxes, and digital filing systems. • Maintain structured to-do lists and project trackers. • File and monitor contracts, invoices, and key documents. • Keep accurate records of meetings, notes, and project progress. Support for Dyslexic Processing Needs • Summarise complex information clearly and concisely. • Read, review, and explain formal documents. • Break larger goals into step-by-step actions. • Provide clarity and consistency in written and digital workflows. Project & Business Support • Coordinate creative projects, shoots, and events. • Track budgets, deadlines, and collaborators. • Assist with invoices, expenses, and liaising with accountants. • Support with grant or funding applications and record-keeping. Skills & Qualities Required: • Excellent written and verbal communication. • Strong organisation, time management, and follow-through. • Meticulous attention to detail and document accuracy. • Empathy, patience, and understanding of dyslexia or neurodiversity. • Discreet, reliable, and proactive problem-solver. • Skilled in digital tools such as Google Workspace, Microsoft Office, Trello, or Notion. • Comfortable balancing structure with creative flexibility. The Right Person: You bring order to ideas and calm to complexity. You’re observant, dependable, and confident managing detail, systems, and communication for a highly creative mind. This role is about bridging strengths — turning ideas into action and ensuring nothing slips through the cracks.

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Social Media Assistant - LinkedIn Campaign

We are looking for a proactive Social Media Assistant to support a focused LinkedIn campaign for 2 months. This is a simple, structured task for someone who knows LinkedIn well and can keep our group activity moving consistently. The task will involve: • Reposting posts from our LinkedIn company page to groups. • Posts will go out to approximately 5–10 of our LinkedIn groups. • Posting once per day, before 15:00 UK time. • Reporting back on completed work. What we will provide: • All post content. • All pictures and creative assets. • The LinkedIn company page posts to be reposted. • The list of LinkedIn groups. • Clear posting instructions. Requirements: • Previous verifiable B2B social media support experience. • Good experience using LinkedIn. • Previous experience posting in LinkedIn groups. • Good written English. • Strong attention to detail. • Able to follow clear posting instructions.

Meeting Notes & Action Tracking Assistant

We need assistance keeping track of information coming out of internal meetings and discussions. The main focus is turning meeting information into clear, usable records that can be referred back to later. Rather than simply transcribing conversations, the work will involve identifying the important points, recording decisions that were made, noting outstanding questions, and separating agreed actions from general discussion. For each meeting, the completed record should make it clear what was discussed, what was decided, what still needs attention, and who is responsible for any agreed follow-up. The work may also include maintaining an ongoing action list as new meetings take place, updating completed items, carrying outstanding actions forward, and keeping the records arranged in a consistent format. The finished material should give the team a reliable reference point after each meeting without requiring them to go back through lengthy conversations to remember what was agreed. No external research or content creation is involved. The assignment is focused on organising information generated through the team's existing meetings and discussions. This is a freelance opportunity, not a permanent position.

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Urban Planning and Licensing Status Inquiry

Objective of the diligence Conduct an inquiry with the City Hall and, when applicable, other competent administrative authorities to verify the property’s urban planning status, identify existing proceedings, permits, licenses, registrations, requirements, and the procedures necessary for the continued implementation of the unit. Requested activities Identify the department or authority responsible for handling the matter; Check urban planning and administrative proceedings linked to the property or development; Verify the status of existing permits, licenses, and registrations; Confirm whether there is any ongoing proceeding related to the property; Identify any outstanding administrative requirements; Obtain information regarding fees, charges, and official filing channels; Confirm the expected review timeline or next procedural step, when available; Record the guidance provided by the competent public official or department; Carry out an on-site documentary visit, if requested by the project coordination team. Mandatory deliverables Official protocol or proof of inquiry, when applicable; Identification of the authority, office, and department consulted; Date and time of the appointment or visit; Name or functional identification of the public official, when available; Administrative proceeding number, if applicable; Current status reported by the authority; Objective list of pending requirements or deficiencies; Information regarding deadlines or the next procedural step; Copies, screenshots, certificates, forms, or other documents obtained; Proof of any previously authorized expenses; Detailed diligence report.

Online Research Assistant Needed for One-Month Project

Reliable, highly organized online research assistant sought for a one‑month fixed‑price assignment with possible extension. Duties: conduct thorough web research across design, marketing, and extractive industries; assess source credibility; synthesize and structure findings in shared Google Docs and Sheets. Require strong analytical and written English skills, proficiency with Google Workspace and online research tools, attention to detail, independence, ability to follow instructions, and commitment of ~4 hours per weekday with immediate availability. Include research experience, daily availability, and tools used to organize work.

Looking for a Junior Social Media Assistant / Content Support

I’m looking for someone to help support with a one-month social media project for a premium lifestyle/education-style brand. This would suit someone who is organised, creative, confident with Canva and basic reel editing, and looking to build their portfolio. Responsibilities include: • Helping create a simple monthly content plan • Creating 4 Canva design posts • Editing 4 basic reels using footage provided • Writing captions for each post • Adding 3 relevant hashtags per post • Helping schedule the agreed content • Keeping the overall look polished, premium and cohesive You will be given clear direction, brand guidance and the raw content to work from. Budget: £60 for the full project This is ideal for someone building experience, a student, junior freelancer, or someone looking for portfolio work. Must be reliable, responsive and able to deliver work on time. Please message me with: • Examples of your Canva/design work • Any reels you’ve edited • Your availability • A little bit about your experience

Manual Reddit community engagement assistant

We are hiring one or two reliable contractors for a narrow, manual Reddit community-engagement role. We supply the exact Reddit thread URL and exact approved response. Your job is to read the conversation and subreddit rules, post the supplied text manually only when it genuinely fits, and return the public comment permalink. You may decline any unsuitable assignment. This role does not include lead research, writing, direct messages, voting, account sharing, automation, duplicate posting, or reposting removed content. Pay and volume: - Initial paid trial: five comments for $5 total. - Ongoing: $1 for each correct comment that remains publicly visible for 72 hours. - Fixed deliverable rate with no hourly guarantee or time tracking. You may decline any assignment before accepting it. - Current team budget is up to $100 per month, targeting 75–100 retained placements across the team. No minimum volume is guaranteed. - Payments will be handled through PeoplePerHour. Requirements: - Personally controlled Reddit account at least one year old with 200+ combined karma and genuine non-promotional history. - No purchased, rented, shared, or farmed accounts. - Fluent written English, reliable communication, and careful rule checking. - Provide direct Reddit profile URLs and current screenshots showing the URL bar, username, age, karma, and recent activity. - Finalists must complete a temporary bio-code ownership check before any paid trial. In your proposal, state how many verified comments you can reliably deliver each month within the $100 team budget. Do not post anything until selected and assigned a task.

Bulk Email Campaign Assistant Needed

We’re looking for a reliable freelancer to assist with a legitimate bulk email campaign involving approximately 7,000 email contacts.

India-based expedition / research assistant

I am looking for a reliable India-based assistant to help me organise a long overland expedition across India starting in December 2026. This is not a standard virtual assistant role. I need someone who is comfortable dealing directly with Indian businesses by phone and WhatsApp, chasing responses, negotiating prices, checking details, confirming bookings and helping me solve practical problems quickly. Initial tasks will include: * contacting vehicle rental companies and checking availability and terms; * calling hotels, local suppliers and transport providers; * obtaining quotations and confirming information; * checking that businesses and offers are genuine; * following up when emails or messages are ignored; * updating simple spreadsheets with results; * helping with local research, bookings and logistics as the expedition develops. You should be: * based in India; * fluent in English and Hindi; * confident speaking to businesses on the telephone; * organised and persistent; * capable of working independently rather than simply sending me Google search results; * comfortable negotiating and asking detailed questions. Knowledge of Northeast India would be especially useful, although not essential. I expect to begin with a small number of hours each week. If we work well together, this could develop into a longer-term relationship involving future projects in India. When applying, please tell me where you are based, which languages you speak, and give me one example of a situation where you had to find something difficult, negotiate with suppliers or solve a practical problem for a client.

Remote Business Admin Manager

We are seeking a highly organised UK-based Business Administration Manager to oversee daily admin operations and ensure smooth administrative functions for our business. The ideal candidate will possess a solid and proven background in business administration Candidates will need to have experience in a broad range of business operations including Purchasing, HR, payroll, invoicing and customer management as listed below Responsibilities: Purchasing Admin Purchases for the business via relevant supplier portals Maintaining any service contracts for the Home Updating relevant purchasing/service databases Client Admin: Facilitating the Client and Discharge Admin Processes, issuing admission information, contracts etc Maintaining all Client Records and Databases Invoicing: All finance/invoicing administration All other ad-hoc resident administration HR Admin Staff Recruitment, Hiring and Exit administration Ensuring staff Right to Work, ID relevant documents are always valid Collating Weekly Staff Rota Hours Totals Wages and Payroll Administration Staff Leave administration Maintaining the HR portal Maintaining all Staff records and databases Staff Training Administration Enquiries Management Enquiries email administration Signposting enquiries to relevant departments Experience: Proven experience in office administration or management roles Strong customer service skills with the ability to handle enquiries professionally Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and other relevant IT tools Good working knowledge of Google Workspace - gmail and Google Docs Excellent organisational skills with attention to detail Effective verbal and communication skills Previous experience working in an office environment or administrative setting is essential Demonstrated ability to manage multiple tasks efficiently under tight deadlines The candidate should also have: Must be UK based - Full office set up to include computer, laptop, printer, scanner etc exceptional IT and organisation skills with experience in different software systems Alongside required administration skills, the ideal candidate will be warm, friendly, and a caring team-player with a can-do attitude. Hours to be discussed