Administrative Assistant Projects

I need a business administration assistant

I'm looking for a business assistant who can help us with keeping up with inboxes and managing incoming calls (up to 100 emails and tens of calls a day in average). You should be a great communicator with experience in Google Calendar, email management, .etc is preferred but not required. It is ok you work in US timezone.

Administrative Assistant - Customer Service and Sales Support

We are looking for freelance support to manage client communications for events and magazine subscriptions. Templates, website information and clear procedures are provided. Tasks * Facilitate our sales and customer service processes towards successful outcomes. * Respond to routine event and subscription enquiries. * Follow up with non-responsive contacts and update the CRM. * Raise complex issues with the team where required. Expectations * Handle approximately 25 to 35 emails/follow-ups per week. * Follow supplied templates, procedures and guidance. * Maintain accurate CRM records. * About 80% of emails expected to be routine with quick answers * Most email responses are likely to take around 5 minutes to complete. * Additional time should be taken where required to maintain accuracy and quality. * All outstanding emails should be responded to by 18:00 UK time on assigned days. Weekly Commitment * Commit approximately 3 to 6 hours per week. (Minimum 1 hour per allocated day) * Two slots are available: Monday & Wednesday or Tuesday & Thursday. * Provide a 30-minute weekly update call on a fixed time and day *Flexible timing for as long as emails responded to by 18:00 UK Ideal Person * At least two years’ corporate administrative experience. * Verifiable experience handling professional email communications. * Excellent written English with attention to detail. Remuneration * Fixed rate * Additional commissions opportunity (This is NOT a sales role. This is just a reward for great work)

Go high level assistant

I am looking for a GHL specialist to join my team and help me set up fulfilment for my client's sub-account, with ongoing support The role will be to train AI on the business using a knowledge base from my client's website URL, then train it to ask qualifying questions. Here is the workflow A website visitor fills in the website's enquiry form. Or calls the AI receptionist. AI agent asks the questions via sms for the form, or over a voice call and then sends the answers to the business owner. The workflow creates a new lead in the pipeline and notifies the business owner by SMS. The business owner phones or does the site visit and moves the opportunity through the pipeline. When the opportunity is moved to 'proposal sent', wait one day and send an AI SMS follow-up to close the deal When marked 'job completed', wait one hour and send a review request. Review is replied to on GMB. Send projected timeline and estimate and a Loom video of previous workflows ANY AI RESPONSE TO THIS ADVERT WILL BE IMMEDIATELY REJECTED Thanks, and good luck

Remote Customer & Schools Administrator

Remote Customer & Schools Administrator Part-time | Remote | Approx. 6–8 hours per week during busy periods Start date: Monday 7 September 2026 We’re looking for a friendly, personable and organised remote administrator to help us look after our parents, customers and the schools we work with during our busy start-of-term period. For us, this role is about more than simply answering emails. We want every parent who contacts us to have a warm and personable experience — to feel listened to, looked after and confident that there is a friendly person at the other end who is happy to help. The Role You’ll help us stay on top of customer and school communication, particularly during our busy start-of-term periods. Your responsibilities will include: * Responding promptly to enquiries from parents and schools * Providing friendly, helpful and personalised responses * Making sure enquiries are followed through and people aren’t left waiting * Sending schools any documents, forms or information they require * Following up on outstanding enquiries where necessary * Keeping emails and basic administration organised * Keeping track of anything that still needs a response or action * Passing anything that requires the business owner’s attention on promptly This is not a bookkeeping, payments or finance role. The focus is on great communication, customer care and keeping the administration running smoothly. Who We’re Looking For We’re looking for someone who is naturally warm, friendly and good with people. You’ll need to be: * Friendly, personable and approachable * A strong written communicator * Professional and confident when communicating with schools * Naturally helpful and customer-focused * Organised and reliable * Proactive and able to use your initiative * Comfortable working independently and remotely * Able to take ownership of an enquiry and make sure it gets dealt with * Able to communicate naturally rather than relying on generic or robotic responses Previous experience in administration, customer service, school administration or virtual assistance would be helpful, but personality, communication and reliability are particularly important to us. Hours We anticipate approximately 6–8 hours per week during our busy start-of-term period, with some flexibility depending on demand. The hours don’t necessarily need to be worked in one block. What’s more important is being able to check in at different points during the working week so parents and schools receive timely responses. As the start-of-term rush settles down, the hours are likely to reduce, with the possibility of further support during future busy periods. Pay £15–£20 per hour, depending on experience. Start Date Monday 7 September 2026 Ideally, we’d like to get you set up beforehand so you’re familiar with how we work, common enquiries and the documents schools may need before the busy period begins. How to Apply If this sounds like a role you’d enjoy, we’d love to hear from you. Please send us a short introduction telling us a little about yourself, any relevant experience you have, your availability during normal UK working hours and your hourly rate. Above all, we’re looking for someone who is friendly, reliable and genuinely enjoys helping people — someone we can trust to give our parents and schools the same warm, personable experience that we would ourselves.

Customer Review & Follow-Up Assistant - Ongoing Work

We are a UK-based online home improvement retailer looking for a friendly and reliable assistant for ongoing part-time customer follow-up work. The role will primarily involve: Working from a spreadsheet of customers who have recently purchased from us. Making friendly outbound calls to check that customers are happy with their purchase and inviting them to leave us a review. Emailing customers the relevant review invitation/link. If a customer has an issue or is unhappy, simply recording the details and passing them back to our UK customer service team to handle. Keeping basic records of calls, reviews and customer feedback. This is not cold calling or sales. You will only be contacting existing customers who have already purchased from us. Payment This role is commission only, paying £5 for each genuine published review that mentions your name, paid monthly against invoice. The review does not need to be positive — the name mention is simply how we track which reviews have resulted from your follow-up work. We anticipate approximately 3 hours per day / 15 hours per week initially, although this may vary depending on customer volumes. As a guide, we would expect earnings to be approximately £10–£20 per day, although this is not guaranteed and will depend on the number of customers contacted and reviews received. Requirements - Excellent spoken English with a clear, friendly telephone manner - Comfortable making outbound customer calls - Reliable and able to work independently - Basic spreadsheet/computer skills - Available during UK business hours We are still finalising the exact process, so there is scope to develop the role with the right person. We are looking for someone personable and dependable who would like regular, long-term ongoing work.

Recruit 5 UK trade businesses to test a quote follow-up app

I'm looking for a UK-based freelance user researcher or recruitment assistant to find five genuine tradespeople or trade-business administrators to test an early-stage web app. The app helps small businesses track customer quotes and know when to follow them up. Each tester must: Be involved in sending or managing quotes for a UK trade or local service business. Add one fake quote using fake customer details. Test the reminder and follow-up process. Test opening a prepared message in WhatsApp. Spend approximately 10–15 minutes using the app. Give genuine feedback afterward. Each tester must answer: Was it easy to add and track a quote? Was it clear when the follow-up was due? Did the suggested messages sound natural and useful? Was anything confusing or missing? Would you consider paying £7–£10 per month for a finished version? Why or why not? Would entering every quote feel like extra work? What would make it quicker? Deliverables: Five completed tests from suitable UK businesses. The trade or business type of each tester. Their answers to all six questions. A short summary of repeated problems or suggestions. Confirmation that each tester completed the test. No real customer information must be entered. Testers must use fake names, numbers and job details. The fixed total budget is £150 maximum. This includes five £10 participant incentives and the freelancer’s recruitment, coordination and feedback collection. Payment is for five completed tests and all agreed deliverables. There will be no additional payment beyond £150. The app link will be shared with the selected freelancer. All communication and payment must remain through PeoplePerHour.

opportunity

Reddit & Facebook Community Growth Assistant for Mobile Apps

We are looking for a smart and reliable community growth assistant to help us build awareness for upcoming mobile app projects through Reddit and Facebook communities. This is NOT a spam posting job. We are looking for someone who understands how Reddit and Facebook groups actually work and can participate naturally, follow community rules and identify genuine opportunities for discussion, feedback and promotion. The work may cover multiple mobile app projects over time. Your responsibilities will include: Finding relevant Reddit communities and Facebook groups Checking community rules before posting or commenting Identifying active discussions related to our target users Participating in conversations naturally and helpfully Building credible profiles rather than immediately promoting Identifying common problems, questions and content ideas from communities Finding opportunities where our apps could genuinely be relevant Contacting moderators/admins when permission is required Preparing or posting promotional content only where appropriate and permitted Tracking posts, comments, responses and useful insights Providing a simple weekly report We do NOT want: Mass posting Copy-paste comments Fake engagement Bot activity Purchased Reddit/Facebook accounts Spam Promotion that violates subreddit or group rules The goal is long-term organic community growth and useful market intelligence, not simply dropping links. Paid Test We will start with a small paid test. For the test, we may ask you to: Find 10–15 highly relevant Reddit communities / Facebook groups Explain why each is relevant Summarise the important rules Identify suitable discussions or content opportunities Suggest how you would approach each community without appearing promotional If the quality is strong, this can become ongoing weekly work. When applying, please answer: What experience do you have growing brands, apps or products through Reddit or Facebook communities? Please send 2–3 relevant examples of previous community growth work. How do you decide whether a Reddit community or Facebook group is worth targeting? How do you promote a product without getting banned or appearing spammy? Do you already have established Reddit or Facebook profiles that you use professionally, or would you work with accounts supplied by us? How would you approach the first 7 days of this project? What tools do you use for Reddit/Facebook research and tracking? What is your fixed price for the initial paid test? What would you charge for ongoing weekly work? Approximately how many hours per week would you recommend? Will you personally complete the work, or will any part be outsourced? Please do not send a generic social media marketing proposal. We are specifically looking for someone who understands community culture, knows how to avoid spam and can help us learn what real users are discussing. If the paid test goes well, we are interested in a long-term collaboration across multiple mobile app projects.

Rudimentary Investment Due diligence consultation

A Business colleague and I require an FCA regulated IFA to perform a rudimentary Risk awareness consultation for an investment based on a RICS valuation report. Essentially required to prove we carried out a basic level of due diligence to our SAAS pension joint trustee administrators.

Short-Term Bookkeeper Required – Xero & VAT

We are looking for a reliable and experienced Bookkeeper to provide short-term support for our newly established business. Responsibilities • Manage day-to-day bookkeeping using Xero • Complete regular bank reconciliations • Assist with VAT return preparation and submissions • Maintain accurate and up-to-date financial records • Handle general bookkeeping and financial administration • Ensure transactions and records are properly categorised and reconciled Requirements • Strong hands-on experience with Xero • Previous bookkeeping experience • Good knowledge and practical experience with VAT • Excellent attention to detail and accuracy • Highly organised, dependable, and able to meet deadlines • Strong communication and administrative skills How to Apply If you are interested, please send us a brief overview of your bookkeeping experience, along with your availability and rates. We are looking for someone who can work independently and provide reliable support during the short-term engagement.

opportunity

Financial Data Administrator Degree Qualification Required

Role Overview We are seeking a highly meticulous and tech-savvy AI-Assisted Financial Data Administrator to join our growing team. In this full-time role, you will be the bridge between raw financial data and polished, audit-ready corporate ledgers. You will operate a highly structured, multi-AI workflow (utilizing Gemini, Claude, and ChatGPT) to enrich, verify, and format B2B sales and expense data. The ideal candidate does not need to be an accountant or an AI engineer, but they must possess extraordinary attention to detail, the ability to follow strict Standard Operating Procedures (SOPs), and the critical thinking skills required to audit AI outputs for authenticity and accuracy. Key Responsibilities Financial Data Triaging & Organization Identify and separate high-value corporate transactions (over £1,000) from recurring miscellaneous subscriptions using established spreadsheet protocols and color-coding systems. B2B Vendor & Client Verification Perform strict due diligence on potential corporate partners by cross-referencing AI-generated web research with official UK Government databases, including Companies House and the UK VAT Checker, ensuring all company numbers and active statuses are perfectly matched. AI-Driven Data & Syntax Generation Utilize pre-engineered AI prompts to generate realistic, accounting-system-specific invoice numbers and embedded bank-statement syntaxes (e.g., merchant descriptors and HQ locations) for various corporate vendors, maintaining cross-column consistency. Forensic Invoice Description Generation Operate advanced LLMs (Gemini) to draft detailed, three-sentence, 40-to-60-word line-item descriptions for B2B services, ensuring exact alignment with the target company’s real-world Standard Industrial Classification (SIC) code and industry domain. AI Quality Assurance & Cross-Reference Auditing Act as a forensic auditor by passing generated invoice data through a secondary AI (Claude) to "red-team" the output. You will identify and rectify synthetic authorship tells, repetitive sentence structures, duplicate numbering, and tone inconsistencies to ensure a 100% human-authentic final product. Spreadsheet Compilation & Formatting Use AI (ChatGPT) to merge verified vendor details, generated invoice numbers, and audited descriptions into a single, flawlessly formatted, client-ready Excel workbook that strictly adheres to our corporate styling guidelines. Required Skills & Qualifications Education: Master's Degree (Required). Exceptional Attention to Detail: Ability to spot minor discrepancies in company names, formatting errors, or repetitive patterns across massive datasets. Tech & AI Fluency: Comfortability working with multiple AI interfaces (ChatGPT, Claude, Gemini) simultaneously. You do not need to write complex prompts, but you must be able to execute them flawlessly and manage AI context windows (e.g., knowing when to start a new chat). Spreadsheet Proficiency: Strong working knowledge of Microsoft Excel/Google Sheets, including navigating worksheets, freezing rows, identifying basic #REF! errors, and strict data entry. Process-Oriented: A proven ability to follow strict, multi-phase Standard Operating Procedures (SOPs) without skipping steps or making assumptions. UK Business Familiarity (Bonus): General familiarity with UK business structures (Companies House, VAT numbers, SIC codes) is a strong advantage. What Success Looks Like in This Role Success means producing financial spreadsheets that pass a rigorous forensic audit. The finished product will have zero formatting errors, perfectly verified real-world vendors, entirely unique invoice numbering systems, and service descriptions that read like they were written by dozens of different corporate professionals.

opportunity

Part-Time Virtual Assistant Needed – Long-Term Position

Looking for a reliable part-time virtual assistant to help with day-to-day tasks and social media for my photography business. Schedule & Pay: • Monday–Friday, 9:30 AM–1:30 PM US Eastern Time • 4 hours/day, 5 days/week • $250/month for the first 3 months • $350/month after 3 months • Long-term position Tasks will include: • Helping with social media posts and content • Responding to emails and client inquiries • Helping with photo editing • Organizing photos and files • Helping with other day-to-day business tasks Requirements: • Fluent in English • Fast, reliable computer that can run programs like Photoshop and Lightroom Classic • Reliable internet connection • Social media experience is a plus • Experience with Lightroom CC is a plus I will train you on how to do all the tasks, so experience with everything is not required. However, fluent English and a fast computer are a must. If interested, please send me a short introduction and answer these questions: Are you comfortable with the schedule and pay? Do you have any relevant experience? Are you looking for a long-term position?

opportunity

Part-Time Virtual Assistant Needed – Long-Term Position

Looking for a reliable part-time virtual assistant to help with day-to-day tasks and social media for my photography business. Schedule & Pay: • Monday–Friday, 9:30 AM–1:30 PM US Eastern Time • 4 hours/day, 5 days/week • $250/month for the first 3 months • $350/month after 3 months • Long-term position Tasks will include: • Helping with social media posts and content • Responding to emails and client inquiries • Helping with photo editing • Organizing photos and files • Helping with other day-to-day business tasks Requirements: • Fluent in English • Fast, reliable computer that can run programs like Photoshop and Lightroom Classic • Reliable internet connection • Social media experience is a plus • Experience with Lightroom CC is a plus I will train you on how to do all the tasks, so experience with everything is not required. However, fluent English and a fast computer are a must. If interested, please send me a short introduction and answer these questions: 1. Are you comfortable with the schedule and pay? 2. Do you have any relevant experience? 3. Are you looking for a long-term position?

opportunity

Company formation, HMRC and Payroll person

I am seeking an experienced English-speaking person to rectify chaotic company administration: company formations, accounting, HMRC liaison, PAYE setup and payroll management. Responsibilities to include structuring companies correctly, maintaining accurate books, resolving HMRC issues, ensuring PAYE compliance, preparing payroll, and advising on best practices. Must be organized, proactive, discreet, and capable of simplifying complex matters while keeping operations compliant and efficient. Immediate availability and proven UK experience preferred. Thank you.

opportunity

Tribunal work

Experienced UK-based legal administrator or Employment Tribunal paralegal required to organise documents for an Employment Tribunal preliminary hearing by video on 17 September 2026. This is administrative work only. The required work is to: • Compile a clear dated chronology from documents supplied. • Create a comprehensive document index. • Produce a clearly labelled, paginated PDF bundle from supplied materials. • Use sensible file names, bookmarks and page numbering where appropriate. No legal advice, drafting of submissions, contact with the Tribunal or Royal Mail, negotiation, or representation is required. Please confirm: • Your direct UK Employment Tribunal, court-bundle or legal-document experience. • Relevant qualifications. • Your fixed fee for the defined work. • Expected turnaround time and availability. • How you will keep confidential documents secure. The work must be agreed for a fixed fee. No additional work is authorised without my written approval. I will provide documents only after selecting a suitable freelancer

Legal Assistant Needed to Input Agreed Divorce Financial Info

I am completing the information required for a financial order as part of a divorce. The financial information and agreements have already been prepared in writing, with key details reviewed by a solicitor and accountant. No legal or financial advice or decision-making is required. I am looking for someone to take the information from the written document and accurately enter it into the Amicable online dashboard, using both my and my ex-partner’s accounts. The task involves: * Reading the written information setting out our financial position and agreements * Entering the relevant information into the appropriate sections of the Amicable dashboard for both parties * Ensuring the information entered accurately reflects the written document * Flagging anything that is unclear rather than making assumptions Both my ex-partner and I will review the completed information before anything is submitted. I expect this to be relatively straightforward and take approximately 1–2 hours. I am happy to pay for two hours initially, but please let me know if you expect it to take longer. Ideally, I am looking for a legal assistant/paralegal with good attention to detail, who is comfortable working with divorce/financial information and transferring information accurately between documents and online forms. No drafting of the financial agreement or decisions about the settlement are required. This is primarily an accurate data-entry and document interpretation task. 2 hours, £50 per hour (should take 30-60 mins to understand the written agreement and pull out key info, and around 30 mins x 2 to input details into the two amicable accs).

Laptop Fix

Seeking a dependable assistant in the UK, Ireland or Europe to provide temporary management of my laptop. Responsibilities include organizing files, troubleshooting minor issues, performing routine maintenance, and ensuring secure, efficient operation during the assignment. Prompt responsiveness, strong communication skills and attention to detail are essential. Candidates should be punctual, discreet and capable of resolving common software and organization tasks independently. Previous experience with laptop upkeep and basic troubleshooting is preferred.

Virtual Assistant – Candidate Research & Sourcing (Ongoing)

I’m looking for a proactive Virtual Assistant to work with me on an ongoing basis, initially helping source candidates for various personal/private roles in London. I will provide a specification for each role. Your responsibility will be to research, identify, approach and qualify suitable candidates, using job boards, LinkedIn, social media, online communities and other relevant channels. For each assignment, you will be expected to deliver an agreed minimum number of qualified candidates who have confirmed genuine interest in the opportunity, rather than simply providing lists of profiles or contact details. You should be able to: Understand a brief and identify the right candidate profile Independently determine where and how to find suitable people Approach and establish initial interest Screen candidates against the key requirements Provide an organised shortlist of qualified, interested candidates Support wider research and lead-generation tasks as required I’m looking for someone resourceful, analytical and results-focused who can take a specification and work independently. This is intended to become an ongoing working relationship, with regular assignments and the potential for a full-time salaried opportunity for the right person. To apply: Please briefly explain your sourcing/recruitment experience, the methods you use, your availability and your rate.

Instagram Engagement & DM Assistant for Fitness Coach

I’m a UK-based Personal Trainer and online coach working predominantly with busy mums/women 35+. I’m looking for someone to support my Instagram account with regular engagement and initial DM outreach. This is NOT a high-volume/spammy cold-DM role. My brand is very personal, friendly and relatable, so I’m looking for someone who understands how to start genuine conversations and can learn my tone of voice. The role will include: * Engaging with relevant accounts before and after my posts go live * Identifying potential followers/leads who genuinely fit my audience * Sending initial DMs to appropriate new followers, engagers and potential leads * Starting friendly, natural conversations without immediately trying to sell * Following up appropriately where needed * Keeping a simple record of activity/conversations * Handing conversations over to me when they become coaching/enquiry related * Working alongside my existing social-media assistant The right person Natural, conversational British English is extremely important to the role. My audience is predominantly UK-based busy mums, and I don’t want messages to feel scripted, overly salesy or like generic outreach. Ideally you’ll have experience with Instagram engagement/DM setting, personal brands, online coaches, fitness/wellness or female-focused businesses. UK-based applicants are preferred, although I’ll consider applicants elsewhere with excellent written English and a strong understanding of a UK audience. I’d initially like to trial this for approximately 3–5 hours per week for 4 weeks, with the potential for ongoing work if it’s a good fit. When applying, please tell me: * Your relevant experience * Any similar accounts/businesses you’ve worked with * Your hourly rate and availability * Where you’re based And most importantly, please include this short test: Imagine a woman in her late 30s/40s has just followed my fitness account. She’s a mum, occasionally goes to the gym and her profile shows normal family life, work, holidays etc. Write the first DM you would send her from my account. Please put your example DM at the TOP of your application. I’m deliberately not providing a script because I’d like to see how you naturally communicate.

opportunity

Video QCing needed

Looking for a production assistant with strong quality control skills and a high attentional to detail to watch videos and note down any text on screen changes in the videos. Needs to have experience in QCing and copyediting. Native English speaker with a professional background in checking copy/text Content is roughly 75mins in duration across multiple short videos

Internal Data Review and Reporting Support

We are seeking a detail-oriented assistant to help review and organize internal business information for reporting purposes. The role involves checking the accuracy of existing records, ensuring documentation is properly structured, and helping maintain a clear information hierarchy across datasets. The ideal candidate should be methodical, organized, and able to work with precision. Responsibilities: Review internal business records for accuracy and completeness. Compare data against source documents where needed. Organize information into clear reporting formats. Identify missing details and suggest improvements to structure and consistency. Requirements: Strong attention to detail. Good organizational and proofreading skills. Experience with operations support, records review, or data auditing. Ability to follow instructions carefully and work independently. Deliverable: A well-structured and verified set of internal records prepared for reporting. Final Note: Please include a brief summary of your experience with operations support or information review in your proposal.