Administrative Assistant Projects

opportunity

Admin Support - Legal Communications

Hello, We need an administrative assistant to manage our legal communications and respond to clients based on direction from our solicitors. You do not need to have a legal background, just need to be able to provide high-level Executive Assistant duties. Kind regards, Gail

Assistant

I am looking for someone to spend 1 hour a week to begin with to post on my instagram tik tok and Facebook also to update my calendar on Setmore for my appointments (If these platforms are not available on your country please don’t apply) The content to post will be in relation to my business and that is where you will use your initiative

Finance, Accounting & Administration Assistant

Finance & Administration Assistant (UK Based Freelancer) Hours: Part-time, starting 10-20 hours per week, with potential for growth to Full Time as the business expands. Company Overview: We currently operate two care homes dedicated to providing excellent resident care in a positive and supportive environment. We are expanding our business and looking for a skilled, detail-oriented Finance & Administration Assistant to support our financial and administrative operations. Role Overview: This role will report directly to Director of Property & Finance, and will involve independent work while coordinating closely with our home managers, external payroll team, and accountants. The role will initially focus on core financial and administrative duties with opportunities to take on greater responsibility as the company grows. Key Responsibilities: Finance & Accounting - Work closely with home managers to manage invoicing, expense processing, and monitor cash flow. - Liaise with payroll team for payroll processing. - Coordinate with councils regarding purchase orders and financial queries. - Assist with new care home appraisals, business analysis, and monthly and year-end reporting. - Manage wage setup on the accounting system and oversee payment runs. - Handle bookkeeping, including receipt and invoice management on Xero. - Prepare cash flow forecasts and reporting - Submit invoices, manage edits, issue credit notes, and oversee credit control, liaising with residents’ families where necessary. Administration - Establish and manage utility accounts for care homes. - Format documents, spreadsheets, and other key business documents. - Support administrative systems management, including diary management and scheduling. - Assist with document organisation and digital file management. - Assisting Director's with various ad-hoc tasks as required Ideal Candidate Profile: Experience: Qualified or experienced in accounting, ideally with previous experience in care homes, home care or related sectors. Software Proficiency: Proficient in Xero (training provided for additional systems as needed). Soft Skills: Strong communication skills, empathy, and an ability to engage professionally and sensitively with residents’ families. Independence: Comfortable working remotely with minimal supervision while maintaining regular communication with key team members. Why Work with us? - Flexible, remote working arrangements. - Opportunities for career progression as the company expands. - A supportive team dedicated to making a meaningful difference in residents’ lives.

I need a Virtual Assistant (UK and USA)

I require an experienced and dedicated virtual assistant to support various administrative tasks for my growing global business. The ideal candidate must be fluent in both British English and American English with strong written and verbal communication skills. Previous experience providing administrative support in a fast-paced virtual environment is essential.

Social media assistant

We have a project management, facilities management, property contractor / handyman presence on FB. We are looking for a way to increase sales on a percentage fee. Possibly make money from mech. Increase social media awareness. At this stage we are looking for someone with ideas and who would like to grow with us. Start with smaller fees and as we grow your fee payment would increase. A lot to ask but if you don't ask you will never.kmow the answer. Thank you everyone in advance. Replies maybe slow we are trying to work and grow at the same time as raising a family. But please any ideas you have drop us a line.

Virtual Office Administrator / Bookkeeper

We need a book keeper / virtual office administrator for about 5 hours a month to support our accountants in: *Processing payments, invoices, income and receipts *Responding to clients and employee queries *Preparing Payroll (5 people) *Ensuring company accounts are processed on time *Verifying the accuracy of business accounts and alerting the Accountant of errors (occasional) Kind regards, Gail

Looking for an experienced local search assistant

Summary: We are seeking a highly organized and detail-oriented Virtual Assistant to provide comprehensive administrative and research support to our Human Resources department. This role requires proficiency in people search, local search, and general HR administrative tasks. The ideal candidate will be a self-starter, able to manage multiple projects simultaneously, and possess excellent communication and interpersonal skills. Responsibilities: People Search: Conduct thorough background checks and people searches using various online resources and databases (specify databases if applicable, e.g., LinkedIn Recruiter, etc.). Verify candidate information and identify potential candidates for open positions. Local Search: Research local businesses, vendors, and potential candidates residing within specific geographic areas. Human Resources Support: Assist with general HR administrative tasks, including scheduling interviews, managing calendars, coordinating travel arrangements, preparing documents (e.g., offer letters, onboarding materials), and maintaining employee records (ensure compliance with data privacy regulations). Data Entry & Management: Accurately and efficiently enter and maintain data in various HR systems and databases. Communication: Effectively communicate with internal and external stakeholders via email, phone, and other relevant channels. Project Support: Assist with special projects as assigned by the HR team. Qualifications: Proven experience as a Virtual Assistant or in a similar administrative role. Strong proficiency in conducting people search and local search using online tools and databases. Experience supporting an HR department is preferred. Excellent organizational and time management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong communication and interpersonal skills. Ability to work independently and as part of a team. High level of attention to detail and accuracy. Discretion and confidentiality are essential. Preferred Qualifications: Experience with specific HR software or Applicant Tracking Systems (ATS). Knowledge of relevant employment laws and reg

Virtual Assistant

We are seeking a highly organized and efficient Virtual Assistant to join our team at our company. As a Virtual Assistant, you will play a critical role in providing administrative support, managing customer service tasks, assisting with sales and marketing, and helping streamline operations. This is a remote position requiring someone who is self-motivated, tech-savvy, and comfortable with multitasking in a fast-paced environment. Key Responsibilities: Customer Support: Respond to customer inquiries via email, phone, and chat, ensuring timely and professional communication. Assist customers with product information, troubleshooting, order status, and returns or warranty claims. Schedule service appointments and follow up on service requests or repairs. Administrative Support: Manage the company's email inbox and respond to inquiries or direct them to the appropriate team members. Prepare, send, and track invoices, purchase orders, and service-related documents. Organize and maintain digital files, ensuring records are up-to-date and easily accessible. Order Processing and Sales Support: Assist in processing customer orders, tracking shipments, and ensuring timely delivery of products. Help manage and update customer databases and sales leads. Provide administrative support to the sales team, including preparing quotes, follow-ups, and CRM updates. Inventory Management: Monitor inventory levels and assist in maintaining accurate stock records. Coordinate with suppliers to ensure timely procurement of products and supplies. Prepare and manage inventory reports and restocking schedules. Data Entry and Reporting: Input data into various systems, including customer orders, inventory records, and sales data. Generate regular reports on sales performance, customer feedback, and operational metrics. Assist with market research and competitor analysis as needed.

opportunity

I need a admin assistant

I have developed a new product and am seeking an admin assistant for a full month. You will have two main tasks: Every day, you will receive alerts from two companies, TES and eTeach. Your task will be to review the job advertisements, locate the hiring manager's email address, and enter it into a spreadsheet. This should take approximately one hour per day. For the remainder of the day, you will be asked to visit specific websites and extract data. While the data may not include email addresses, we will provide you with the necessary format to input them. You will be required to work 6 hours a day Monday to Friday so that means you'll be earning a total if £8.33 per hour We will give you full training but you will have a target. Your first day I will do 3 hours while you shadow me to show you how quickly it can be done and I'd expect you to do 80% of what I can do

Engineering Assistant Design & Procurement

We seek a proficient engineering assistant for contracted work entailing procurement tasks and CAD plans. The role demands approximately 10-12 hours weekly to support our design projects. Specifically, the assistant will be responsible for procuring various engineering supplies and materials as necessitated by our designs. Strong organization and record-keeping are essential to maintain accurate inventories and timely deliveries. Familiarity with mechanical and electrical components is preferred to understand our procurement needs. In addition, the assistant should possess intermediate skills using CAD software such as Solidworks. occasional duties will include aiding engineers by drafting technical drawings, revising schematics, and updating 3D models. Proficiency with Solidworks, AutoCAD or similar design programs is expected. The ideal candidate will demonstrate diligence in documentation and have one to two years of experience in engineering support functions. Applicants must be well-organized, detail-oriented, and able to work independently with minimal oversight. Strong written and verbal communication skills are needed to interface with procurement vendors andengineering teams. This is a remote, contracted role with flexibility in weekly hours worked. The engineering assistant will play a valued support role and gain exposure to product development processes. We aim to find a dedicated, skilled professional to smoothly handle procurement and CAD assistance on a part-time basis.

opportunity

Personal Assistant

Overview: We are seeking a highly organized, detail-oriented, and proactive Personal Assistant to help manage various personal and professional tasks. As a Personal Assistant, you will play a key role in supporting our daily operations and ensuring everything runs smoothly, allowing us to focus on high-priority tasks. This position is remote, offering flexible hours and the opportunity to work with a dynamic team. Key Responsibilities: Calendar Management: Schedule and manage meetings, appointments, and important events. Ensure no conflicting appointments and send timely reminders. Email Management: Sort, filter, and prioritize emails. Respond to inquiries and flag important emails for immediate action. Travel Arrangements: Book flights, accommodations, transportation, and create detailed travel itineraries. Task Management: Organize daily tasks, create to-do lists, and assist with prioritizing work to ensure timely completion. Research: Conduct online research as needed (e.g., market trends, potential clients, product research). Document Preparation: Assist in drafting and preparing documents, presentations, and reports. Customer/Client Support: Communicate with clients and partners, ensuring professional follow-up and assistance as needed. General Administrative Support: Handle various administrative tasks such as data entry, file organization, and maintaining records. Requirements: Proven experience as a Personal Assistant or in a similar administrative role. Excellent organizational and time-management skills. Strong communication skills, both written and verbal. Proficient in MS Office Suite, Google Workspace, and other productivity tools. High level of discretion and confidentiality. Ability to work independently and take initiative. Flexibility and adaptability to changing priorities. Positive attitude with a strong problem-solving mindset. Preferred Skills: Experience with project management tools like Trello, Asana, or Monday.com. Social media management skills. Experience with basic bookkeeping or financial tracking is a plus. Why You Should Apply: Flexible work hours and remote opportunity. The chance to support a busy professional in a dynamic work environment. Long-term collaboration with potential for career growth. How to Apply: If you are a motivated and dependable professional with excellent organizational skills, we would love to hear from you. Please submit your proposal with your resume, a brief introduction, and examples of relevant experience.

Virtual Assistant Needed

I'm looking for an experienced Virtual Assistant to help manage client communications, including messages, emails, and calls. You’ll also be responsible for scheduling appointments, organizing the calendar, and handling various other administrative tasks. The right person for this job will be highly organized, detail-oriented, and able to juggle multiple tasks smoothly. It's a direct hire opportunity, not an outsourced position, and I’m looking for someone who can take initiative and manage responsibilities with minimal guidance. Your responsibilities would include: * Responding to client inquiries via messages, emails, and calls * Scheduling and coordinating appointments and meetings * Organizing and managing the calendar * Handling other administrative tasks as needed * Keeping communication with clients clear and professional To be a great fit, you’ll need: * Proven experience as a Virtual Assistant or in a similar admin role * Strong written and verbal communication skills * Excellent organizational and time-management skills * Proficiency with online communication tools, email platforms, and calendar software

Looking for a small team to help with marketing tasks

I am looking for a team to help with various marketing tasks for my business. This includes 1. Social following growth 2. Increasing Reviews 3. Creation of Blog Articles (Not AI) 4. Development and Administration of Landing Pages for our website 5. Idea generation and Conversion Strategy

Country Business Developer and office Assistant

We are seeking a proactive Office Assistant to aid in our marketing research efforts and client outreach initiatives. The ideal candidate will be responsible for contacting potential clients, conducting phone calls, and gathering local information to support our marketing strategies. Strong communication skills and attention to detail are essential. If you are organized and eager to contribute to our team's success, we want to hear from you! YOU MUST LEAVE INSIDE A COUNTRY We are looking for people in this countries DUBAI TURKEY KAZAKISTAN UZBEKYSTAN ARMENIA GEORGIA SOUTH AFRICA KENYA NIGERIA TANZANIA MAROCCO ALGERIA TUNISIA LYBIA EGYPT POURTUGAL SPAIN you must replay to this questions 1. in witch countries are you living every day 2. You must be skilled in making professional calls, organizing appointments, and conducting targeted research in a remote work environment. Are you capable of meeting these requirements? 3. You must be open to communication, able to break the ice effectively, and capable of convincing potential clients to schedule appointments. Are you confident in your ability to do this?" 4. Describe your recent experience with similar projects

Social Media Assistant for Travel Planner

Hi! I'm looking for a dedicated Social Media Assistant to support my travel planning business. The ideal person will assist in managing client communications on social media and help grow my online presence. You’ll be responsible for responding to client messages, scheduling and posting content, engaging with followers, and tracking trends relevant to the travel industry. As a Social Media Assistant, you'll help me stay organized and connected with clients while bringing fresh ideas to enhance my social media presence. This position is a freelance opportunity, paying $18 per hour. If you're passionate about social media and the travel industry, I’d love to work with you! Responsibilities: - Respond to client messages promptly and professionally on social media - Schedule and post engaging content across various platforms (Facebook, Instagram, etc.) - Engage with followers by replying to comments and messages - Monitor social media trends and suggest creative content ideas specific to travel planning - Assist with community management and help grow my online following Requirements: - Proven experience as a Social Media Assistant or similar role - Strong knowledge of social media platforms (Instagram, Facebook, Twitter, etc.) - Excellent communication skills and attention to detail - A passion for travel and understanding of the travel industry - Basic knowledge of social media management tools (e.g., Hootsuite, Buffer, etc.) is a plus

UK-Based Virtual Assistant Required

UK-Based Virtual Assistant Required Project overview Seeking a UK-based virtual assistant for versatile tasks. No experience required, offering £10 an hour. Objectives To support various tasks efficiently, enhancing productivity without the need for prior experience. Scope of Services - Basic task management

Freelance Virtual Assistant for Music

I’m looking for a dedicated freelance virtual assistant to support various aspects of my music projects. This role involves responding to client messages and inquiries, scheduling online meetings, assisting with music-related goal-setting, making travel arrangements, and staying up-to-date with industry trends and best practices to ensure my projects run smoothly. Here’s what I need help with: - Responding to client messages and calls - Scheduling and booking online meetings - Make travel arrangements for events, meetings, and performances What I’m looking for: - Someone with experience in virtual assistant or in a similar support role - Excellent communication skills - Proficiency in using scheduling and communication tools

Remote Executive Assistant

We’re looking for a highly organized and proactive Executive Assistant to support a variety of daily and long-term tasks on a remote basis. You’ll play a key role in keeping schedules, projects, inboxes, emails, travel, and calendars on track.

Virtual Assistant

We seek a capable virtual assistant to support our remote team through various administrative undertakings. Primary responsibilities will involve replying to correspondence in a timely manner, coordinating schedules through appointment setting, and facilitating travel logistics. The suitable candidate must possess a reliable internet connection alongside practiced proficiency using video conferencing platforms similar to Skype. As our virtual right hand, you will take ownership of several administrative projects simultaneously while exhibiting exemplary independence and initiative. Correspondence must be addressed with the utmost attention to detail and polite, professional tone. Schedules demands strategizing and calendar maintenance across various time zones. Travel preparations necessitate resourcefulness to accommodate diverse needs and preferences. Most importantly, consistent availability and commitment to deadlines is imperative to sustain workflow. While responsibilities can vary from day to day, a solutions-oriented work ethic and eagerness to learn will prove most valuable. This is an opportunity to apply talents for coordination, communication, and follow through to directly impact a growing operation from afar. Qualified individuals with a record of delivering superb administrative support remotely through virtuous work standards and minimum management are encouraged to apply.

Need Virtual Assistant familiar with wordpress

I'm looking for a virtual assistant to add photos of yachts to my Wordpress website. I will give you a list and show you how to add the entries to my site the. I will just need for you to add them. Also I'm looking for someone who can start right now today