Virtual Assistant Edinburgh Projects

I need a ACCOUNTS ASSISTANT to work with us for the long term!

My client is a Bed Manufacturer in the UK. They are in need of a accounts handler to create invoices for their trade customers, so the company will provide simple price spreadsheet and the chosen candidate will work using the priceless to create invoices to existing trade clients. The trade orders will be emailed and you will then create invoices using a web based accounting software. If any accounts are overdue you will then need to chase the customers by email to remind them to pay the balance. This is a exciting role for long term, please send proposal to be paid weekly in pound sterling.

Message & Email Correspondent for Translation Services

I am looking to hire a dedicated Message/Mail Correspondent on a freelance basis to help manage and respond to communications from both new and existing clients who require my translation services, ensuring timely and professional replies. Key responsibilities include monitoring and replying to client messages and emails, acknowledging new project inquiries, providing basic information based on my guidelines, and flagging or summarizing important requests for my review. The ideal assistant should be organized, responsive, and comfortable handling communication in a busy, multilingual freelance environment while keeping all contact and workflow within the platform .

GERMAN based admin assistance - Amazon Returns

SMALL AD-HOC ADMINISTRATION JOB - LONG TERM We are looking for a reliable German based assistant to act as a returns address for a very small amount of inventory... Would suit a work-from-home person / freelancer. Once in a while, a customer returns one of our products to Amazon Germany. The packaging has been opened and that's usually the end of the story. Because we work from home in the UK, Amazon.de will not send those kind of returns back to us. Our only options are; 1. Let Amazon destroy the items. 2. Dispatch items to a German address. To put it into perspective we have only had 3 such returns this year... but we still object to Amazon destroying our property. The job is as simple as this... - Accept a few returns here and there - Stick the products in a cardboard box - Ship the box to us when it's full (we will supply label for that) You'd basically be helping us out and we'd pay a fee per transaction. Happy to jump on a call to discuss if there is anyone to help. Might require other small tasks in Germany / EU as well as relationship develops. Thanks!

GERMAN based admin assistance - Amazon Returns

SMALL AD-HOC ADMINISTRATION JOB - LONG TERM We are looking for a reliable German based assistant to act as a returns address for a very small amount of inventory... Would suit a work-from-home person / freelancer. Once in a while, a customer returns one of our products to Amazon Germany. The packaging has been opened and that's usually the end of the story. Because we work from home in the UK, Amazon.de will not send those kind of returns back to us. Our only options are; 1. Let Amazon destroy the items. 2. Dispatch items to a German address. To put it into perspective we have only had 3 such returns this year... but we still object to Amazon destroying our property. The job is as simple as this... - Accept a few returns here and there - Stick the products in a cardboard box - Ship the box to us when it's full (we will supply label for that) You'd basically be helping us out and we'd pay a fee per transaction. Happy to jump on a call to discuss if there is anyone to help. Might require other small tasks in Germany / EU as well as relationship develops. Thanks!

Senior AI Developer /AI Automation Engineer (LLM, AI Agents,)

Job Overview: We are looking for an experienced AI Developer / AI Automation Engineer to design and build advanced AI applications, intelligent agents, and automation platforms similar to leading AI products for different industries.: • (AI-powered enterprise legal assistant) • (AI agent-based digital workforce platform) • (Generative AI business automation platform) • (AI analytics and marketing intelligence platform) These platforms leverage LLMs, AI agents, data pipelines, automation workflows, and API integrations to automate business operations, data analysis, marketing insights, and enterprise workflows. The ideal candidate should have strong experience in Generative AI, LLM development, AI agent frameworks, and automation systems. Key Responsibilities: 1. AI Application Development • Design and build AI-powered applications using LLMs • Develop AI agents capable of performing automated tasks • Implement retrieval augmented generation (RAG) systems 2. AI Agent & Workflow Automation • Build multi-agent AI systems • Create automated business workflows for: • marketing • analytics • customer support • data processing 3. LLM Integration • Integrate AI models such as: • OpenAI • Claude • Gemini • Llama • Fine-tune models for domain-specific applications. 4. Data & Knowledge Systems • Implement vector databases and semantic search • Build knowledge bases for enterprise AI assistants. 5. API & SaaS Integration Integrate AI with: • CRM systems • Marketing platforms • Google Ads / Meta Ads • analytics dashboards • internal business systems. 6. AI Analytics & Reporting Develop AI-powered analytics dashboards for: • marketing data • campaign optimization • predictive insights. Required Technical Skills AI / Machine Learning • Generative AI • Large Language Models (LLMs) • Prompt Engineering • RAG architecture • AI agents Programming Languages • Python (mandatory) • JavaScript / TypeScript • Node.js AI Frameworks Experience with at least one: • LangChain • LlamaIndex • AutoGPT • CrewAI • Semantic Kernel • HuggingFace AI Infrastructure • Vector Databases (Pinecone, Weaviate, Chroma) • Model deployment • AI APIs Cloud Platforms • AWS • GCP • Azure Databases • PostgreSQL • MongoDB • ElasticSearch DevOps • Docker • Kubernetes • CI/CD Preferred Skills • AI agent development • AI workflow automation • Data pipeline development • Marketing analytics AI • NLP systems • Chatbot / AI assistant development AI Products / Systems You May Work On Develop systems similar to: • AI Legal Assistant Platforms • AI Business Automation Agents • AI Marketing Analytics Platforms • Enterprise AI Knowledge Systems • AI SaaS Automation Tools Candidate Profile: We are looking for someone who: • Has strong experience building AI products • Understands LLM architecture and AI workflows • Can design AI SaaS platforms from scratch • Has experience building scalable AI systems Note: This is going to be a long term Full time position with good salary package. Please only apply if you are not working for any agency and you will be fully dedicated to work only with us since this is not one time project and we want those to be a part who want to be with us for long time. Best Regards Ashish

Sales Negotiation – High-Value B2B Marine Equipment Sales

We are looking for an experienced sales trainer or consultant to deliver a training session for our sales team focused on negotiating and closing high-value deals. Our team sells large marine equipment, with individual deals typically exceeding £1m. Many of our salespeople come from technical or engineering backgrounds, so we are looking for practical training that helps them strengthen their commercial negotiation and deal-closing skills. The training should focus on areas such as: • Negotiating price and commercial terms in high-value B2B deals • Managing procurement pressure and discount requests • Positioning value rather than price • Strategies for closing complex sales • Handling multiple stakeholders in large technical sales • Practical frameworks for structuring negotiations The session will likely be delivered as a short virtual workshop (2 hours across 2 lunch times) for our sales team, although we are open to suggestions if you have a format that works better. We are particularly interested in trainers who have experience working with: • engineering or technical sales teams • industrial or equipment sales • complex B2B negotiations Please include: • a short overview of your approach to negotiation training • examples of similar training you have delivered • your availability for a virtual session Location: Remote (UK preferred, but open internationally).

PT EA / Legal Coordinator — Birmingham — Remote and in-person

Freelance Executive Assistant / Legal Coordinator — Birmingham — Remote with occasional in-person meetings £25–£39/hour — 5-10 hours/week, flexible I'm based in the US and need a sharp, experienced professional to help coordinate legal and financial matters on behalf of a family member in Birmingham, a young woman who is inexperienced in financial/house management/and legal matters and needs help. This is ongoing, part-time freelance work. What's involved: Liaising with solicitors handling an LPA and will with mother in longterm care near Solihull Coordinating with a US-based immigration attorney Managing a house clearance and preparing a property for rental/sale in Solihull Communicating with banks, insurance companies, and estate agents Light bookkeeping and budgeting support Keeping me informed with regular updates What I'm looking for: Experience as a legal secretary, paralegal, PA to a solicitor, or similar Someone comfortable dealing with professionals independently Organised, discreet, and responsive by email Based in or near Birmingham for occasional in-person tasks Invoices as self-employed This is a small but steady engagement — the right person could see it grow as the estate matters develop.

Executive Assistance / Care Home Company

Care Home Company based in the West Midlands. You'll act as an executive assistant / PA to myself - the Business Director. You'll help to plan, organise and coordinate a number of projects across the business as well as provide some general PA services (inbox/diary management etc.) To start ASAP, Remote, UK based preferably, roughly Mon-Fri 9-5 but flexible. This is a developing requirement with potential for long term work. If interested please send me your availability, hourly rate and briefly note any relevant experience or skills. Thanks, James.

opportunity

Data Entry + Web Research: Add Hotels & Restaurants

We’re building a global hotels & restaurants review platform and need a reliable assistant to add venues and complete their profiles so users can review them. This is ongoing work. We’ll start with a paid test batch, and if quality is strong we scale weekly. What you will do For each hotel/restaurant you will: Add the venue to our platform Fill in profile details accurately: Name Full address + city + country Category (hotel/restaurant + type) Website Phone (if available) Opening hours (restaurants) Short description (2–3 sentences, clean English) 5–10 high-quality photos (from official sources only, with links saved) Social links (Instagram/Facebook if available) Ensure formatting is consistent and error-free Rules (important) Accuracy > speed (no wrong addresses, no fake info) Use official sources first (official website, Google Maps, official social pages) Don’t upload random copyrighted images from blogs—use official/press/Google Business where allowed and always save the source link Every entry must be clean, consistent, and review-ready Starting Scope (Test) 50 venues as a paid test (mix of hotels + restaurants) If quality is good: 200–500 venues/week ongoing What I need from you You are detail-obsessed Strong English writing (short descriptions) Fast, accurate web research Comfortable with spreadsheets + admin dashboards Deliverables Completed venue profiles in the platform A Google Sheet log with: Venue name Link to the profile on our site Source links used (website, maps, photos source) To apply, answer these Have you done similar work (directory listings / web research / data entry)? How many venues can you do per day while staying accurate? Confirm you can follow strict formatting and provide a source link for photos/info. Your price for the first 50 venues (fixed) and your price per 100 after. Bonus (optional) If you can also find direct contact emails for owners/managers, mention it.

opportunitypre-fundedurgent

Shopify Web Designer / Developer Needed (UI/UX + Features)

We want to make clear our budget is not up for negotiation at this time. Our Project consist of taking current template and building a new one modified or a new updated theme. Current setup is outline here. We use Flxpoint which has been mapped correctly. 98% of all the data is taken care of already. All data point for the descriptions and mapping are controlled from Flxpoint. - The part that must be done here is all that information needs to lay out in a expert organize design for each product page and all others styles. Focus of the project is the building, structuring and design of the site whatever else required. Scope of Work 1. UI/UX Design & Frontend Development Architect and implement a high-performance, conversion-optimized user experience Design scalable navigation and taxonomy for: 30,000–65,000 products 150,000+ images and product assets Develop or heavily customize a Shopify theme with: Mobile-first, responsive design Optimized product discovery (search, filters, categories) Clean, modern UI aligned with adult retail standards Ensure accessibility, usability, and intuitive customer flows 2. Backend Architecture & Data Integration Integrate with an existing data warehouse (pre-mapped product data) Implement real-time or near real-time data syncing for: Product feeds Inventory updates (drop-shipping model) Pricing and availability Ensure robust data mapping and normalization between source feeds and Shopify 3. App & API Integrations Configure and integrate third-party systems including: Payment gateways Inventory and order management systems Google services (Analytics, Tag Manager, Shopping feeds) AI assistant / automation tools Develop custom middleware or private apps where required 4. Performance Optimization Optimize for: Page speed (Core Web Vitals) High-volume image delivery (CDN, lazy loading, compression) Efficient Liquid rendering and API calls Streamline checkout experience to maximize conversion rates Implement advanced caching and performance strategies 5. Project Management & Delivery Provide structured project governance: Defined milestones and timelines Regular stakeholder communication Agile or sprint-based delivery model Conduct: QA testing (functional, regression, performance) UAT support prior to launch 6. Maintenance & Ongoing Support Post-launch support including: Debugging and issue resolution Feature enhancements Platform updates and optimization Required Team Composition We will only engage with teams or agencies capable of covering all functional areas: Shopify Developer(s) Expertise in Liquid, custom theme development, and backend logic UI/UX Designer Proven experience designing high-SKU e-commerce experiences Project Manager Responsible for delivery, communication, and scope management Technical Requirements Shopify / Shopify Plus experience (strongly preferred) Proficiency in: Shopify Liquid HTML5 / CSS3 JavaScript (React, jQuery or similar frameworks) API integrations Git/version control Experience handling: Large-scale product catalogs High-volume image optimization Drop-shipping workflows Vendor Qualification Criteria We are not evaluating based on public URLs alone. All applicants must provide: Verifiable, real project evidence, including: Code samples (where permissible) Architecture breakdowns Before/after performance metrics Detailed case studies of past builds Demonstrated experience delivering complex, high-scale e-commerce platforms Key Success Factors Scalable architecture capable of handling large datasets Clean, intuitive UX that drives conversion Reliable integration with live product feeds Strong communication and structured execution Ability to deliver a production-ready platform end-to-end

opportunity

Shopify Website Optimization, Conversion Improvement for B2B

Project Overview We are a growing North American supplier of elevator components and systems looking to improve our Shopify-based website before implementing an AI assistant. Our website currently receives approximately 1,500–2,000 visitors per week and converts approximately 10–20 visitors per week to a quote request. We believe there is significant room to improve conversion before adding FAQ content and an AI assistant. This is not a full redesign. It is a focused project to improve: website usability and navigation quote and inquiry conversion content structure and trust signals knowledge organization AI readiness for a future website assistant We want a freelancer who can think strategically about both customer experience and conversion, and then help implement practical improvements. Project Goals The freelancer will help us: increase conversion from website traffic to quote/inquiry actions reduce friction in the quote/request journey improve navigation for first-time visitors better organize technical/product knowledge strengthen trust and proof elements prepare the site for a future FAQ layer and AI assistant Current Website Website: www.delcoelevator.com Platform: Shopify Current quote form: currently routes off-site Key Business Context Our customers are typically elevator contractors and other technical buyers. They often arrive with specific product, application, or technical-support questions. We believe the current site is professional and credible, but too oriented toward browsing rather than converting. We suspect some of the current conversion barriers include: quote requests routing off-site no lower-friction step before a full quote request product navigation that may be overwhelming for first-time users Scope of Work 1. Website Audit: UX, Conversion, Navigation, Content Structure Review the current website and identify issues and opportunities related to: conversion funnel performance homepage messaging navigation clarity Deliverables: audit report prioritized recommendations by impact and effort identification of quick wins vs larger improvements 2. Conversion Optimization A major focus of this project is improving the path from website visit to meaningful inquiry. We would like the freelancer to review and recommend improvements related to: moving the quote/request experience on-site reducing drop-off in the current quote flow adding lower-friction CTAs before a full quote form improving homepage and key landing page calls to action Deliverables: conversion improvement recommendations revised CTA strategy revised quote/contact flow wireframe or page recommendations for improved conversion paths 3. Navigation and Information Architecture We want to make the website easier for first-time users to understand. Current product navigation may be overwhelming for visitors unfamiliar with our terminology. We would like recommendations for a clearer structure based on buyer intent or job type. Deliverables: proposed sitemap or navigation structure recommendations for menu simplification 4. Quote and Contact Flow Redesign We want a cleaner, higher-converting inquiry system. Tasks may include: redesigning quote/contact flows 5. Knowledge Organization and Help Content Structure We have technical documents, manuals, and library content, but we believe they need to be better organized before adding FAQ content or AI. We want help restructuring this knowledge so it is easier for both users and future AI tools to navigate. Deliverables: proposed knowledge/help structure recommendations for page organization 6. FAQ and AI Readiness Planning We are planning to add FAQ content and later a website AI assistant, but we want the website structure improved first. The freelancer should help identify: what content needs to exist first what FAQ structure would make sense what AI use cases are realistic Deliverables Summary Please assume the project includes some or all of the following: website audit prioritized recommendations conversion optimization plan revised quote/contact funnel recommendations navigation/sitemap recommendations knowledge/help structure recommendations FAQ/AI readiness recommendations optional implementation support in Shopify Timeline Open to proposals, but likely something like: Audit and recommendations: 1–2 weeks Implementation support: additional 2–4 weeks depending on scope How to Apply Please include: examples of similar Shopify, B2B, or conversion-focused projects your approach to improving both UX and conversion whether you have experience with FAQ/help-center or AI-readiness work estimated timeline and budget whether you can also help implement recommendations, not just audit them Additional Notes We are not looking for a purely aesthetic redesign. We are looking for a practical freelancer

Mobile App Developer Needed for Livestream Social Platform

Company Description Stealth Livestream Project is an early-stage startup building a next-generation mobile livestreaming platform designed to connect creators and audiences through interactive real-time experiences. Our mission is to develop a scalable social livestream ecosystem featuring virtual gifting, real-time chat, and creator monetization tools. The project is currently operating in stealth mode while we assemble a small team of experienced engineers to build the core platform. We are seeking a highly skilled developer who is passionate about building large-scale social applications and livestream technologies. Role Description This is a remote contract role for an experienced Mobile Application Developer responsible for helping build the core mobile application for a new livestream platform. The developer will design and develop scalable mobile features including: User authentication and profiles Real-time livestream video streaming Live chat and audience interaction Virtual gifting systems In-app purchase and payment integration Creator monetization tools The developer will collaborate with the founder to build the first production version of the platform, ensuring performance, scalability, and security. All development will be managed using version control to ensure transparency and proper ownership of the project. Responsibilities • Design and develop a scalable mobile livestream application • Implement real-time streaming and chat systems • Build secure authentication and user account management • Integrate payment and in-app purchase systems • Optimize performance for large numbers of concurrent users • Collaborate on system architecture and technical decisions • Maintain clean, well-documented source code Required Qualifications • Strong experience in mobile application development • Experience building apps for Android and/or iOS • Strong knowledge of Object-Oriented Programming (OOP) • Experience with real-time systems or livestream technologies • Experience with Git version control platforms such as GitHub • Strong problem-solving and debugging skills • Ability to work independently in a remote startup environment Technical Partnership Opportunity This project is an early-stage startup developing a next-generation livestream social platform. The developer selected for this project will have the opportunity to work as a long-term technical partner. The goal is to build and launch the platform together and grow it into a scalable global product. The initial development phase will begin as a project collaboration, with the possibility of long-term partnership, revenue participation, and continued development after launch. Full project details and partnership structure will be discussed with shortlisted candidates during the interview stage. All development will be managed through repositories controlled by the project owner to ensure transparency and proper project ownership. Preferred Experience Experience building or working with social platforms similar to: • TikTok • Bigo Live • Poppo Live Knowledge of: Livestream infrastructure Realtime messaging systems Payment systems Scalable backend architecture is highly valued. Important Project Conditions • All source code and intellectual property developed for this project will belong 100% to the founder and project owner. • Development will be conducted through repositories controlled by the project owner. • The project is currently in stealth mode and full details will be shared during the interview process. Why Join This Project • Opportunity to build a large-scale livestream platform from the ground up • Work on innovative social technology • Potential for long-term collaboration and growth with the project. Application Requirement To confirm that you have carefully read the project description, please start your proposal with the word “LivestreamPro”. Applications that do not include this word at the beginning of the proposal may not be considered.

COLD CALLING PROFESSIONAL

I am looking for a highly capable cold calling professional who can confidently engage CEOs in direct phone conversations. This is not entry-level telesales. You must be comfortable speaking with senior decision-makers and able to hold a composed, intelligent, executive-level tone. You should sound credible, natural, and positioned — never scripted or sales-driven. You are a strong fit if: * You have experience speaking directly with CEOs or C-level executives * You sound confident, intelligent, and composed on the phone * You understand executive positioning and tone * You are disciplined, consistent, and performance-oriented * You are comfortable operating within a structured, proven system This is professional executive outreach — not aggressive selling. WHAT I DO I am the founder of the Neuro-Based Leadership Centre in the United Kingdom (https://www.neurobasedleadershipcentre.com). I work primarily with CEOs in the tech sector, typically leading companies with £5M–£40M in annual turnover, and I have worked with businesses exceeding £250M. I deliver executive coaching focused on neurochemical decision-making patterns in leadership. When I begin working with a CEO, the engagement often expands to their C-level team and, in many cases, the wider organisation. This is structured executive positioning — not traditional sales. HOW THE SYSTEM WORKS Outreach is conducted exclusively by phone. No email marketing. You will work within an existing, tested system using: * Pipeline (CRM) * JustCall (dialer) * A curated database of 500 tech-sector CEOs (office and mobile numbers) The process: 1. You call CEOs from the qualified list I provide. 2. You invite them to complete a short online executive research assessment (under 5 minutes). View the assessment here: https://www.neurobasedleadershipcentre.com/research 3. They receive a 29-page personalised Neurochemical Patterns Report. 4. You follow up and book a complimentary 45-minute executive debrief session with me. 5. Some CEOs naturally convert into coaching clients. In a previous campaign, I personally cold-called 2,500 CEOs and secured 107 meetings, which kept my calendar full for 11 months. The system converts. In addition to individual executive programs, I now offer scalable group coaching with unlimited participants, increasing overall conversion potential. The core structure is proven and working. I welcome thoughtful optimisation, but I am not looking to redesign the framework. WHAT SUCCESS LOOKS LIKE From a database of 500 CEOs, realistic and proven performance benchmarks are: * 35–45 completed executive assessments * 20–25 booked 45-minute debrief meetings This represents a 4–5% meeting conversion rate across the full database — aligned with prior campaign performance (107 meetings from 2,500 CEOs). NEXT STEP If you believe you can operate at this level, please send your proposal for review. Before any order is placed, I require a virtual meeting. My audience is highly valuable and highly sensitive — alignment and mutual understanding are essential before moving forward. Kind regards, Tom