Document Formatting Projects

Virtual Assistant with Studio Manager Energy – Grow a studio

Hey you—yes, the organised one with the spreadsheets and the big heart. Blinc is a cheeky, design-led digital studio that helps startups turn bold ideas into beautiful brands, websites, and launch-ready creative. We’re growing fast, and now we’re looking for a sharp, proactive Virtual Assistant to help us expand our reach and keep our studio engine humming. This isn’t just a task-ticker role, we’re after someone with studio manager energy who gets excited about building systems, spotting opportunities, and helping creatives stay in their zone of genius. ⸻ What You’ll Do (Phase 1 – Setup) • Research top performers and profiles on Fiverr, Upwork, and PeoplePerHour • Set up and polish our studio profiles with assets, service listings, and case studies • Coordinate with the Blinc team to gather everything needed for launch • Make smart suggestions to help us stand out ⸻ What You’ll Do (Phase 2 – Ongoing Management) • Keep listings updated, optimized, and looking fresh • Respond to inquiries with warmth and clarity • Track performance and spot patterns or growth opportunities • Report key insights in a simple, easy-to-digest format • Potential to expand into managing other channels like LinkedIn, job boards, or creative directories ⸻ Who You Are • Super organised, proactive, and tech-savvy • Confident communicator (written + verbal) • Comfortable working independently and juggling moving parts • Experienced with platforms like Upwork, Fiverr, or similar • Bonus: You’ve worked with creative or design-led teams ⸻ Tools You Might Use Notion, Google Sheets, Slack, Upwork/Fiverr dashboards, Loom, Calendly ⸻ The Vibe Remote, flexible, and fun—but always professional. We’re a small but mighty team that cares about quality, creativity, and clear communication. You’ll be working closely with the founder and get a front-row seat to how a modern design studio grows.

Create a Short-Form Promotional Video Using AI Tools

Description: We’re launching a new digital platform for UK architects called UK Planning Gateway, and we want to create a powerful short-form video (45–60 seconds) to drive awareness and sign-ups across Instagram, TikTok, and YouTube Shorts. We already have: a tight script (under 600 characters for AI platforms like Pika Labs), a full storyboard and visual brief, and strong brand positioning and message. We now need someone to: use AI video generation tools (Pika Labs, Runway ML, Synthesia, HeyGen, etc.), build out the video scene-by-scene using cinematic visuals (e.g., architects at work, families on holiday, platform UI demo, etc.), add bold text overlays, music, pacing, and emotional flow to make it scroll-stopping, and deliver a final, polished video file (vertical format, 9:16). Ideal Freelancer: Experienced with short-form content creation, comfortable using AI tools like Pika Labs, Runway ML, Synthesia, Invideo, HeyGen, CapCut, etc., can work quickly with minimal direction but high attention to emotional storytelling. UK experience or understanding of British tone/voice is a bonus. Project Scope: 1 video (45–60 seconds). Potential for 2–3 videos/month if quality is strong. Budget: £75–£100 depending on experience and turnaround. To Apply: Please send (1) a sample or link to any short-form AI-generated video you’ve created, (2) the tools you’re most comfortable using (Pika Labs, Synthesia, etc.), and (3) your typical turnaround time for a 1-minute video. We’re moving quickly — let’s create something that cuts through the noise and positions UK Planning Gateway as the future of planning submissions.

High-End AI Image Creator for Commercial Product Designs

We are looking for a highly skilled and experienced AI image generation expert to create visually stunning, premium-quality image motifs for use on physical products that will be sold commercially, such as kitchen mats, wall art, and textiles. The goal is to build a long-term partnership. Each project involves the creation of 50 unique image designs based on a specific theme, which we will define in advance – for example, floral patterns, seasonal illustrations, animal motifs, or abstract visuals. All images must meet a high aesthetic and technical standard, suitable for real-world product printing. Generic or low-effort AI outputs are not acceptable. Visual creativity, originality, and print quality are key. The base format for all images should be landscape-oriented, so that we can crop them later into different aspect ratios depending on the product. We offer two types of production: either you generate high-quality images at around 4000x4000 pixels, and we upscale them ourselves using Crea.ai or Topaz.ai; or, if you are able to produce print-ready files in 300 DPI with at least 12,000x12,000 pixels, we are happy to pay a higher rate per image or per project. All work must be done using our licensed AI tools and accounts. You will either work with logins we provide or via remote access to our dedicated AI workstation. It is essential that all images are fully copyright-safe and legally usable for commercial purposes. You must not use or include any elements that are trademarked, copyrighted, or otherwise protected – even partially. All content must be original and created using our tools. We already have deep experience with AI-generated design and have created thousands of motifs ourselves. We are now looking for a reliable, professional freelancer to help us scale production without compromising on quality. This is intended as a long-term collaboration. We have many upcoming themed projects and are looking for someone we can work with regularly over time. Payment is offered per project or per image, with higher rates for premium, print-ready outputs. Bonus payments are possible for outstanding work and consistent cooperation. To apply, please send a short introduction and portfolio showcasing your AI-generated artworks that are suitable for commercial use. Only copyright-safe examples will be considered. Let’s create exceptional visuals together.

Brand Design

We are seeking a creative and experienced Brand Designer to help us elevate the visual identity of our upcoming event. This project involves recreating our existing event logo, developing a cohesive set of brand assets, and producing three branded concept proposals to guide the overall look and feel of the event. You'll also be responsible for designing event visuals based on the final approved brand direction. THIS IS CONTINUOUS WORK FOR THE RIGHT PERSON AS WE WOULD LIKE YOU TO MANAGE OUR BRAND GOING FORWARD! Project Scope: Logo Redesign: Refresh or redesign the existing event logo Ensure it aligns with the tone, audience, and purpose of the event Deliver in all necessary formats (PNG, SVG, EPS, JPEG, etc.) Brand Asset Creation: Color palette Typography Iconography or graphic elements Style guide for consistent usage across platforms 3 Brand Concept Proposals: Develop three distinct branded mood boards or design directions Include sample applications (e.g., social media banners, event signage, digital assets) to showcase each concept We will select one concept to move forward with Final Event Visuals: Design visuals based on the chosen brand direction, including but not limited to: Social media templates (Instagram, Facebook, LinkedIn) Email header or newsletter banner Event signage/posters Presentation slide templates or handouts (if applicable) Deliverables: Final logo files in multiple formats Brand guidelines PDF 3 concept proposals with mockups Final suite of event visuals based on approved concept Ideal Candidate: Strong portfolio of branding work, especially for events or campaigns Ability to capture brand personality and translate it into visual identity Excellent communication and ability to meet deadlines Experience working on event branding is a plus

Human virtual Assistant - AI agent NOT accepted

Small businesses owner is seeking for a virtual PA for a long term business relationship. The candidate can be intermediate level but must have : - excellent command of both English and Italian (one of the two mother tongue) to be able to interact in correspondence in both languages. PLEASE DO NOT APPLY WITHOUT BOTH LANGUAGES FLUENT - Portuguese language would be preferential for future projects in Brasil (mid term) - good knowledge of Outlook, manage generic email addresses (info@....) plus email correspondence with me or for me, collecting and summarize information from other consultants to be integrated in written reports - admin skills i.e. collecting info sent via email, whatsupp or pictures (including but not limited to expenditure, travel costs,etc) and summarise them in monthly reports - general admin good knowledge to digitally organize files and digital material - excellent knowledge of Excel (to prepare reports and spreadsheets based on instructions) and Word (to prepare and/or review documents, contracts, basic legal documentation, translation) - good experience in presentations and preparation of reporting of different kind - use of different AI tools as support to speed up working process - review, check and personalization of AI outcomes - zoom, gmeet and AI recording tools for online meeting notes and report - travel organization experience, booking and arranging travel, transport and accommodation - organize and follow-up of important tasks and deadlines - miscellaneous tasks to support the day to day activity - manage also private and personal tasks, calendar etc Although not compulsory, being based in italy could represent a preference, due to potential meetings in person from time to time, when necessary for some projects REQUESTED Minumum of 3 years of experience as personal assistant or similar position Discretion and trustworthiness: you will often be party of confidential business information Flexibility and adaptability Organisational skills and the ability to multitask Responsibility & accountability for the activities assigned The ability to be proactive and take the initiative Tact and diplomacy in the interaction with all stakeholders POSITION STARTING IMMEDIATELY WITH FEW HOURS A WEEK, INCREASING GRADUALLY DEPENDING ON SKILLS ONLY EUROPEAN APPLICANTS DUE THE BUSINESS LOCATION PLEASE DO NOT APPLY WITHOUT BOTH FLUENT ENGLISH AND ITALIAN

Need an accountant asap

Key Responsibilities: Financial Reporting & Management: Prepare monthly, quarterly, and annual financial statements for multiple business entities, ensuring compliance with UK GAAP and IFRS where applicable. Prepare consolidated financial statements for the group of entities, ensuring accurate elimination of intercompany transactions and balances. Ensure that all financial transactions are properly recorded, reconciled, and documented across different business units. Prepare management accounts and provide business leaders with key financial insights and recommendations. Tax Compliance & Planning: Prepare and submit timely UK corporation tax returns and manage VAT returns for each business entity. Oversee PAYE and National Insurance contributions for the business, ensuring compliance with HMRC regulations. Ensure compliance with tax laws, including identifying opportunities for tax relief, allowances, and deductions. Cash Flow Management & Forecasting: Manage cash flow across multiple business entities, ensuring adequate liquidity and operational efficiency. Provide regular cash flow forecasts for each entity, including managing working capital needs and projections for future periods. Budgeting & Financial Planning: Assist in the preparation of annual budgets for each entity and ensure alignment with the company’s financial goals. Monitor budget performance across business units, highlighting variances and recommending corrective actions where necessary. Multi-Entity Accounting: Manage intercompany transactions, ensuring accurate recording and reconciliation between entities. Ensure proper consolidation of financial results from subsidiaries or related businesses. Provide insights on the financial health of each entity, advising on cost-saving strategies, revenue growth opportunities, and financial risk management. Software & System Management: Utilize cloud-based accounting software (e.g., Xero, QuickBooks, Sage) to record, process, and report financial data for multiple entities. Manage integration of financial systems across different business entities to ensure smooth operations and accurate reporting. External Relationships & Compliance: Liaise with auditors, tax advisors, and HMRC to ensure timely audits and tax filings. Work with external stakeholders to address any financial queries or concerns and maintain strong relationships with banks and financial institutions. Remote Collaboration & Communication: Regularly communicate with management, department heads, and other stakeholders via video calls, emails, and collaborative tools (e.g., Slack, Zoom). Work independently and efficiently, managing time across multiple entities and meeting deadlines in a remote environment. Key Skills & Qualifications: ACA / ACCA / CIMA Qualification (or equivalent) with significant experience in accounting and financial management. Proven experience managing finances for multiple business entities, ideally in a multi-entity or group structure. Strong understanding of UK accounting standards (UK GAAP), corporation tax, VAT, PAYE, and National Insurance. Expertise in cloud-based accounting software (e.g., Xero, QuickBooks, Sage) and ERP systems (e.g., SAP, NetSuite). Experience with intercompany transactions, consolidation of financial statements, and multi-currency accounting. Strong analytical skills with the ability to produce detailed financial reports and provide actionable insights. Experience with budgeting, forecasting, and cash flow management for multiple entities. Knowledge of data security protocols and GDPR compliance when handling sensitive financial information. Excellent communication skills and the ability to collaborate effectively with remote teams and stakeholders. High level of attention to detail and ability to work independently with minimal supervision. Strong time management skills and the ability to manage multiple priorities in a remote work environment. Preferred Qualifications: Experience in remote work or managing finances for remote teams. Knowledge of international tax regulations if any business entities are based outside the UK. Advanced Excel skills for financial modeling, data analysis, and report generation. Experience with financial auditing and external audits.

We are Hiring: Junior Full Stack Engineer

We’re Building Something Remarkable Bolt Farm Treehouse isn’t just a luxury hospitality brand, it’s a systems-driven, AI-first company reimagining what exceptional guest experience looks like behind the scenes. We’re looking for a high-agency, detail-obsessed, and relentlessly resourceful Junior Full Stack Engineer who can help us build, maintain, and scale the tech infrastructure that powers our hospitality and e-commerce operations. If you’re the kind of engineer who automates the boring stuff, spots failure points before they break, and takes extreme ownership of your work, this is your role. Meaningful work. Meaningful relationships. We Are an AI-First Company: At Bolt Farm Treehouse, artificial intelligence isn’t just a tool—it’s part of our DNA. We embrace AI as a core driver of innovation, operational excellence, and elevated guest experiences. By automating the repetitive and streamlining the complex, AI empowers our team to focus on what truly matters: building meaningful human connections, unlocking creativity, and making a lasting impact. Company Core Values: Best is the Standard – Excellence is the only standard. All-In – Commit fully, take ownership, and give your best. Move Fast – Speed and efficiency drive success. Wow Every Guest – Create exceptional experiences that leave a lasting impact. What You’ll Build & Maintain: A. Internal Tooling & Automations Develop and maintain backend logic (APIs, workflows, automation layers) that reduce manual work and unlock new capabilities across departments. B. Web Application Features Support the development of lightweight internal web tools, dashboards, and guest-facing integrations. Collaborate with design, ops, and leadership to ship elegant features with real business impact. C. Data Workflows & API Integrations Connect hospitality and e-commerce systems. Build efficient, fault-tolerant integrations that surface the right data at the right time, whether for operations, analytics, or guest personalization. D. Error Monitoring + Root Cause Resolution Set up alerts and monitors for key workflows. Proactively identify and fix bugs or system bottlenecks across the stack. Keep our tech humming. E. Tech Operations & Documentation Document features, SOPs, and technical decisions. Help the team scale by writing clean, well-commented code and clear documentation others can follow. Qualifications: We don’t expect you to check every box, but the right candidate will bring strong foundational skills and an eagerness to learn. Here’s what we’re looking for: Proficiency in JavaScript (ES6+); experience with React preferred Basic backend development skills in Node.js (or Python/Flask), including REST API design and consumption Comfort working with REST APIs, webhooks, and data flows between tools Familiarity with automation platforms (e.g., Zapier, Make.com) or willingness to learn quickly Exposure to relational databases (Amazon RDS) and ability to write basic SQL queries Experience using Git/GitHub for version control. Comfortable working in asynchronous, remote environments Strong written & verbal English communication for documenting systems, updating technical SOPs and communicating with leadership. Ability to identify bugs, isolate root causes, and implement fixes efficiently Success Looks Like: Time to Fix: Errors and bugs get resolved fast with clarity, communication, and root cause fixes. Reusable Code: You create flexible utilities and automations that other team members can leverage. System Cleanliness: Dead code is deleted. Duplicates are consolidated. Workflows are simplified. Proactive Optimization: You regularly propose and ship improvements based on observed friction points. Continuous Documentation: You keep technical documentation current and useful, updating SOPs, architecture notes, and process overviews as systems evolve. Continuous Learning: You demonstrate skill growth through certifications, small experiments, and wins. Our Stack (What You’ll Touch): Experience with all of these is not required but a willingness to learn fast is. Frontend: HTML/CSS, JavaScript (React preferred) Backend: Node.js / Express (or Flask), Python, REST APIs Automation: Zapier, Make.com, HubSpot workflows, custom scripting Data & Tools: Google Workspace, HubSpot CRM, Webhooks, SQL, AWS, GitHub What You’ll Gain: Direct mentorship from our Director of Technology Access to bleeding-edge tools and AI workflows Exposure to high-level system architecture in a growing business A seat at the table for technical decisions that drive the guest experience A culture that prioritizes high output, low friction, and deep trust

opportunity

VA – Studio Systems, Workflow Setup & Daily Support

Overview: We are a Europe-based creative studio working across collectible design, art, and interiors. We are looking for a reliable, detail-oriented virtual assistant to help set up the internal systems, tools, and workflows that support both our creative and operational work. This is a fixed-term, part-time project ideal for someone who is calm, structured, and enjoys building organisation within creative environments. In addition to building internal systems, you’ll also assist with ongoing, day-to-day admin and studio support tasks during the project period. There is potential for this role to grow into a longer-term support position once the initial contract is complete. Project Scope: • Organise Google Drive/Dropbox and shared folders with consistent naming and structure • Build and format spreadsheets for pricing and quotations, supplier details, invoice tracking, and commissions • Create and manage Trello or Notion boards to track creative and procurement workflows • Write SOPs and templates for regular studio processes (project tracking, procurement follow-ups, file sharing) • Support daily admin tasks such as inbox management, file sorting, packing lists, invoicing, etc. • Assist with batching and scheduling social content using Canva and Planoly • Help coordinate calendars and weekly planning blocks for creative work • Integrate AI tools into everyday workflows, including: o ChatGPT for captions, templates, and planning o remove.bg / WEGIC for image editing o Midjourney and Hyper3D.ai for moodboarding and concept visualisation What We’re Looking For: • Excellent written English • Strong organisational and admin skills • Confident with Google Docs, Sheets, Calendar, and Drive • Familiarity with Canva, Trello, or Notion • Calm, proactive communicator who works independently • Bonus if you’ve worked in or supported a creative business Deliverables: • Complete studio file system in Google Drive • Spreadsheet dashboards for tracking pricing, suppliers, and commissions • Trello or Notion boards for project and collection planning • Email and admin templates • AI tool prompt library and basic workflow setup • Weekly task checklists and simple calendar integration • Clear documentation of all systems created for future use To Apply: Please include: • A short introduction and your approach to setting up workflows and systems • Examples of similar tools or templates you’ve built • A brief summary of your admin or assistant experience • Your availability to begin in July We’re looking for someone supportive, methodical, and kind — someone who enjoys bringing structure to creative projects and helping a small studio run smoothly. If it’s a good fit, there’s potential to continue with us beyond the initial project period.

CSV Manipulation & Import Products (Woo, Python, CSV)

Project: WooCommerce CSV Restructure, SKU Cleanup, Stock Sync & Elementor Removal Description: We’re launching a WooCommerce drop shipping store with a supplier file of 5,000 rows and require expert help restructuring the supplier data and importing it into our product catalogue, cleaning up SKUs, automating stock syncing from an XML feed, and replacing Elementor with the WordPress block editor. A previous developer implemented workarounds that now need to be reversed, particularly the use of ‘P- 'prefixed SKUs on parent products, which breaks stock synchronisation and creates maintenance and stock control issues. The supplier provides a flat CSV file for product data, which does not link parent-child relationships or variations; however, sorting the data by brand, SKU and Product Title in Excel makes it easy to spot the groupings. Key Problems: • Incorrect Parent SKUs (P- prefix): • Parent products were given prefixed SKUs like P-12345, while the supplier uses 12345. This causes SKU mismatches during scripted stock sync and import automation. • Flat Product File Structure: • The supplier CSV contains no clear parent-child relationships. Some variants (e.g. colour, size) are embedded in product titles or attributes, requiring structured parsing with Pandas and mapping to WooCommerce variation attributes. • Stock & Availability Management: As a dropshipping business, we need: • Real-time or scheduled stock updates from the supplier’s XML feed • Proper use of WooCommerce stock status, stock quantity, and managing stock flags • Elementor Cleanup: The site currently uses Elementor and a lot of CSS, which we’d like to entirely remove and replace with native WordPress blocks (Gutenberg). This applies especially to product templates and page layouts. Tasks & Deliverables: 1. CSV Restructuring & SKU Cleanup • Standardise all SKUs by removing P- prefixes and revert to supplier SKU’s • Restructure flat supplier data into WooCommerce-compatible format to be imported by WP All Import: • Identify parent/child relationships in CSV file • Extract variant attributes (e.g. size/colour) from titles or attribute columns • Retain and correctly apply product categories, and attribute mappings 2. Product Import Into WooCommerce • Import using WP All Import Pro or WooCommerce REST API • Maintain parent-child structure, category/tag assignments, SEO fields, ACFs, etc. • Avoid duplication, and preserve image galleries where available 3. Stock Synchronisation & Automation • Use the supplier’s XML or csv feed to update stock levels • Match by supplier SKU Only • Set “Manage Stock”, stock quantity, and stock status properly • Set up cron job for regular (hourly/daily) sync with supplier • Optional: Automatically hide/discontinue products when unavailable from supplier. 4. Elementor Removal & Block Migration • Remove all Elementor dependencies from pages and templates • Rebuild key product layouts using Gutenberg blocks • Optimise for performance, speed, and mobile friendliness • Ensure a clean, block-based, future-proof setup 5. (Optional Bonus) Cleanup Tasks • Identify and remove any redundant ACF fields or orphaned metadata • Suggest structural improvements for long-term scaling Store Details: • Platform: WooCommerce on WordPress ( products are sex toys & accesories) • Hosting: Cloudways (PHP 8+) • Product count: 4,000+ (CSV + XML) • Theme: Shoptimizer (compatible with blocks) • Tools Installed: WP All Import Pro, ACF Pro Ideal Freelancer: • Proven experience with large WooCommerce product catalogues • Strong skills in data manipulation, CSV and XML processing, preferably with Python & rest API or WP All Import • Knowledge of WooCommerce variable product structure and stock syncing. • Comfortable with Gutenberg block editor and removing Elementor • Clean coder and confident working on an almost complete store with staging access ( site is not live yet) Access Provided: • Staging + live environments • Sample supplier CSV and XML feed • WooCommerce REST API credentials (if needed) • Elementor pages/templates for conversion Please include examples of similar WooCommerce import/migration projects, especially involving: • SKU restructuring • Stock sync automation • Elementor removal • Dropshipping or XML-based product updates