Virtual Assistant Mexico Projects

Remote Construction Admin Assistant - Quotes, Document & Email

I'm looking for a sharp, reliable remote admin assistant to support a busy commercial property development project in Sutton, Surrey. The project involves a rooftop extension and internal fit-out works, and we need someone who can hit the ground running with minimal hand-holding. English AND Spanish speaking would be the perfect fit. *You'll be helping with* Chasing and collating contractor quotes against issued scope/specification documents Email management — triaging, summarising, and drafting responses across live procurement and project threads Document administration — filing, version control, and tracking drawing registers and specification documents Reviewing and cross-referencing drawings and specs to flag gaps or inconsistencies Coordinating with suppliers and contractors to obtain information, confirm details, and follow up on outstanding items Maintaining schedules and trackers (quotes received, outstanding information, programme milestones) General admin support to the project lead on day-to-day tasks *You must have* Previous experience in a property, construction, building works, or architecture/engineering environment — this is non-negotiable Comfort reading and working with construction drawings, specifications, and tender documents Strong written English and confident, professional email manner High attention to detail and organised file management habits Ability to work independently and flag issues proactively *Nice to have* Familiarity with JCT contracts or construction procurement processes Experience with drawing management systems or document control Knowledge of fit-out, refurbishment, or commercial property works This is a part-time, ongoing remote role. Initial focus is procurement and quote management support, with scope to grow as the project progresses toward an October 2026 completion. Please include examples of similar construction or property admin work when applying.

Bahrain-Based Assistant Needed – Pick Up Book & Ship via Courier

We are looking for someone currently based in Bahrain to assist with a simple, quick task. Task: Visit a local thrift store or used bookstore Pick up a children’s book Package it securely Drop it off at a courier service (UPS preferred) Provide tracking confirmation once completed Timing: Must be completed within a specific time window (same day or next day preferred) Total time required: approximately 1–2 hours Requirements: Must be located in Bahrain Reliable and responsive Able to complete within the timeframe What this is for: This task is part of a small charitable initiative supporting children facing serious illness by providing books and educational materials. Clear instructions will be provided after assignment. Please include: Your location in Bahrain Earliest availability Looking to assign immediately.

Power BI sales & inventory KPI dashboard – eCommerce

I run a growing eCommerce business selling on Shopify and Amazon. Currently I spend 5–6 hours a week manually exporting sales and inventory data into Excel to build reports for my team. I need an experienced data analyst to create a live, interactive Power BI dashboard that connects to my sales and inventory data (Google Sheets / CSV to start). The dashboard should: - Show daily revenue, orders, and profit margin - Track inventory health: stock levels, weeks of cover, reorder alerts - Break down performance by product, channel, and category - Include filters for date, product, and channel - Automate data refresh (scheduled or on-demand) I want a clean, CEO-ready overview page plus a couple of drill-down pages. A walkthrough and some documentation for my assistant would be appreciated. Please share examples of similar dashboards you’ve built, especially any that reduced reporting time or uncovered profit leaks.

Logistics / Operations Manager (Freelance)

We are looking for an enthusiastic and reliable Logistics & Operations Assistant to support our team. This is a great opportunity for someone eager to learn and grow in the logistics field. Key Responsibilities: - Assist with general logistics and operational tasks - Support coordination between teams, partners, and suppliers - Handle on-site tasks when needed (including travel) - Help ensure smooth day-to-day operations Requirements: - Willingness and ability to travel frequently (mainly within Europe, but also internationally) - Strong communication and organizational skills - Positive attitude and eagerness to learn - Ability to work independently and adapt to new environments It's a long-term opportunity for the right candidate If you are motivated, flexible, and excited to gain hands-on experience in logistics and operations, we’d love to hear from you!

Holiday rental company VA

Virtual Assistant for Must Stay Again 5–10 hrs/week, growing role UK-based role. Native English speaker required. Strong written communication is essential. £25 per hour to start, with a rate review after 6 months based on performance and scope growth. Must Stay Again is a premium holiday rental company in the Cotswolds with a small but growing team, a fast-growing portfolio, and high standards for guest experience. We manage beautiful stays across Cotswold locations and are scaling quickly. We need a sharp, organised, tech-comfortable VA who can help keep operations tight, protect time across the team, and support the business as we grow. This is not a “task rabbit” role. This is a right-hand support role for someone who can think ahead, spot gaps, and help make the business run more smoothly. You will be fully trained on the operations. What You’ll Be Doing You’ll support across the day-to-day running and growth of Must Stay Again, including: * Managing guest enquiries across Airbnb, Booking.com and direct bookings * Handling guest communication with warmth, clarity and precision * Coordinating early check-ins, late checkouts and guest upsells * Spotting revenue opportunities across bookings and guest stays * Ordering stock and coordinating supplies * Liaising with cleaners, maintenance teams and suppliers * Helping resolve guest issues quickly and professionally * Supporting property onboarding and operational set-up * Outreach to potential property owners and partners * Keeping systems, checklists and processes up to date * Light inbox, diary and admin support * Occasional social media updates and simple content/admin tasks * Supporting bookkeeping/admin tasks where needed Some personal admin support may also be included. This role exists to protect time, increase leverage, and help the team stay focused on growth. This is a proactive support role, not just task execution. We’re looking for someone who spots gaps, improves systems and takes ownership. Who This Is For You: * Are UK-based and a native English speaker * Write impeccably: clear, warm, confident and professional * Are highly organised and proactive * Love systems, structure and efficiency * Are comfortable using software, spreadsheets, inboxes and online tools * Aren’t intimidated by tech * Think ahead rather than wait to be told * Can protect a founder’s time without being asked twice * Are comfortable with ambiguity and capable of independent execution * Understand that hospitality sometimes needs a flexible, team-first approach The Type of Person We’re Looking For You are: * Calm under pressure * Solutions-focused * Commercially aware * Detail-obsessed * Guest-focused * Growth-minded * Happy to get stuck in when needed This role will grow as Must Stay Again grows. The right person could become a key part of the business as we scale. Hours & Structure Starting at 5–10 hours per week. Hours will likely increase over summer as the rental business gets busier. Flexible structure, but reliability is essential. Because we’re in hospitality, there may occasionally be guest or operational messages in the evenings or at weekends. This is rare, but it does happen, and we all get stuck in as a team when needed. This is not an “always on” role, but you do need to be comfortable with the reality of a growing holiday rental business where occasional out-of-hours support may be required. To Apply Please include: * Why this role suits you * Examples of similar work you’ve done * Your availability * Which software, booking platforms, AI tools or admin systems you’re comfortable using * One example where you improved a system rather than just followed one * Review our Instagram: @muststayagain and tell us what you think our guest experience is trying to create * Start your application with the word blueberry If you’re sharp, organised, tech-comfortable and ready to step into a growing premium holiday rental business, apply.

Workspace Setup & Operations Project

This role requires working from the office at Liverpool Street, London. We are looking to hire a freelance office assistant for 1 month initially, with the possibility of extension depending on performance and ongoing needs. The role is based at Liverpool Street, London, with flexible working hours. The role supports a new office setup and day-to-day coordination, including sourcing and ordering office furniture and equipment (monitors, sofa, wardrobe, plants, etc.), managing branded items (T-shirts, cups, onboarding packs), and ensuring all purchases align with budget requirements. You will also coordinate with co-working management and the marketing team for office branding (e.g. wall logo installation). Additional responsibilities include basic IT coordination (e.g. arranging laptop repairs), managing office supplies such as fruits and snacks, and supporting general office logistics and communication.

Managing our social commuications on various platforms

Social Media & Communications Support for Women’s Recovery Charity We are looking for a freelance social media and communications assistant to support Treasures Foundation for approximately 10 hours per month. About Us Treasures Foundation is a London-based women’s charity supporting women affected by addiction, domestic abuse, homelessness, trauma, sexual exploitation, and involvement in the criminal justice system. Many of our staff have lived experience themselves, which shapes the way we work. Alongside recovery support, we also focus on rebuilding family relationships, confidence, skills, and long-term independence. The Role We are looking for someone who can help us communicate our work well across various platforms in a way that feels authentic, engaging, and professional. Tasks may include: • Creating and scheduling social media posts • Helping develop content ideas and campaigns • Writing captions and short stories based on real-life impact • Maintaining consistency across platforms • Supporting basic communications and audience engagement • Helping us grow awareness of the charity and our projects • Potentially assisting with newsletters or simple promotional materials Platforms may include: • Instagram • Facebook • LinkedIn Who We Are Looking For We would particularly value someone who: • Is a strong communicator and writer • Understands sensitive social issues and trauma-informed work • Can communicate stories with warmth and dignity, without sounding overly corporate • Is organised, reliable, and proactive • Has experience managing social media for charities, social enterprises, or purpose-led organisations This is initially around 10 hours per month, with flexibility around when the hours are worked. There may be scope for this to grow over time. Please send examples of previous work or accounts you have managed.

Construction Lead Gen & Outreach Specialist (Bristol Market)

I am the Director of Az & Co Source, a specialist construction recruitment agency based in Bristol. I am looking for a proactive lead generator and outreach assistant to help me secure contracts with Site Managers. ​Your Role: ​Research: Use the Bristol City Council Planning Portal and LinkedIn to find active or upcoming construction projects exclusively in Bristol. ​Identify Decision Makers: Find the names and LinkedIn profiles of Site Managers, Project Managers, or Contracts Managers for these specific projects. ​Initial Outreach: Send personalized LinkedIn messages to these managers to introduce our labor supply services. ​Appointment Setting: Your goal is to get the manager to agree to a 5-minute introductory call with me (the Director). ​Requirements: ​Must understand the UK construction industry (CSCS, Site Managers, Main Contractors). ​Excellent written English and professional tone. ​Proven experience in 'Appointment Setting' or B2B Outreach. ​Payment: I am looking for a trial run of 25 targeted Bristol reach-outs. If we see a high response rate, this will become a long-term weekly role as we scale."

Bilingual Communication Support Specialist (English & Spanish)

We are looking for a highly professional bilingual communicator to assist with business-related conversations and coordination tasks in a fast-paced environment. The ideal candidate is a native Spanish speaker with excellent English communication skills, strong interpersonal abilities, and confidence in professional discussions. You should be comfortable interacting with people, organizing information, and helping conversations move smoothly and efficiently. Responsibilities ⦁ Participate in English and Spanish business conversations ⦁ Provide real-time language and communication support ⦁ Help coordinate schedules and discussions ⦁ Maintain clear and professional communication ⦁ Assist with administrative and communication-related tasks ⦁ Ensure smooth interaction between all parties Requirements ⦁ Native-level Spanish proficiency ⦁ Strong spoken and written English skills ⦁ Excellent communication and listening abilities ⦁ Professional attitude and reliability ⦁ Comfortable in live conversations and online meetings ⦁ Stable internet connection and quiet working environment Preferred ⦁ Experience in customer communication, virtual assistance, or coordination roles ⦁ Familiarity with international business communication ⦁ Strong organizational skills Compensation ⦁ Competitive pay: $1000 USD per month (depending on experience and communication level) Work Style ⦁ Flexible remote work ⦁ Part-time or project-based opportunity ⦁ Long-term collaboration potential for the right candidate If you are confident communicating in both Spanish and English and enjoy working with people in a professional setting, we’d love to hear from you.

opportunity

X8 People Need for Customer Service Calls - TEMP - ONE WEEK

PLEASE do not apply without reading the entire post. ***** UK ONLY - British accent ONLY ***** Hello, We are looking for 8 UK BASED & Native British Speaking people to complete a high volume of outbound customer service calls. You will be calling people who have already registered for a virtual webinar to confirm their attendance and answer any immediate questions about the event. These are enjoyable calls but VERY high volume and Full Time Monday to Friday for ONE WEEK. YOU MUST: Be available Mon 11th - Fri 15th of MAY 10AM - 6PM Have EXCELLENT WIFI Able to work from home in a quiet environment Be comfortable doing a HIGH volume of outbound calls Be a fast learner THE PERFECT PERSON: Is SUPER friendly Bubbly Outgoing Bold with personality Great telephone voice PAY: £120/day x 5 days = £600 Thank you. Scotty

Browse my instagram to pull as many testimnials you can see

JOB TITLE: Instagram Testimonial & Case Study Research Assistant (Coaching / Personal Development Brand) DESCRIPTION: I’m looking for someone highly organised and observant to go through my Instagram account(s) and help extract as much social proof, testimonial content, and case study material as possible. This is not just basic admin work. I need someone who can recognise strong transformation stories, emotional moments, powerful client feedback, and posts that have genuine marketing value. The work covers all areas of my coaching and businesses, including: • Adapt & Evolve • Breathwork / cold exposure • Pressure-based coaching • Personal development • Mindset / emotional resilience • Physical challenges and experiences • Youth and athlete work • General coaching and transformation work YOUR ROLE: Go through Instagram posts, reels, stories highlights, captions, comments, tags, and visible interactions to identify: 1. TESTIMONIALS • Written feedback in comments, captions, DMs/screenshots already posted, tagged posts, etc. • Positive client/member feedback • Any statements showing impact, transformation, emotional breakthroughs, confidence changes, mindset shifts, resilience, etc. 2. CASE STUDY POTENTIALS Identify people who: • Have clearly changed over time • Have repeatedly attended sessions • Have visible progression • Have compelling stories • Would make strong before/after style case studies • Would suit website/social media marketing 3. POWERFUL CONTENT Flag: • Strong emotional posts • Powerful videos • Posts with strong engagement • High-authority or high-credibility moments • Athlete/youth transformations • Content that clearly explains or demonstrates the coaching philosophy 4. MISSING TESTIMONIAL OPPORTUNITIES Part of the role is identifying posts or people where: • The content/story is strong • But there is no formal testimonial I want you to note: “Potential testimonial request” along with: • The person • The post/video • Why they would be valuable to approach for a testimonial DELIVERABLES: I would like everything organised clearly inside a Google Doc, Spreadsheet, or Notion board including: • Link to the post/reel • Screenshot if needed • Name/username • Type of content • Written testimonial copied out • Summary of why it’s valuable • Suggested use (website, Instagram, landing page, athlete page, youth page, etc.) • Notes on whether follow-up for a testimonial is recommended BONUS IF YOU: • Understand branding/marketing psychology • Can recognise emotionally compelling stories • Understand coaching/personal development brands • Can suggest content themes or patterns emerging from the material • Can help categorise testimonials into themes (confidence, resilience, pressure, mindset, performance, emotional control, etc.) IMPORTANT: I do not want someone who just gathers random screenshots. I want someone who can think strategically and recognise: • trust-building content • authority • transformation • emotional connection • proof of impact Please reply with: • Similar work you’ve done • Whether you understand personal brand / coaching marketing • Your estimated timeframe • Examples of organised research/admin work if possible

opportunity

SaaS MVP development

I am looking for a developer to build an AI SaaS MVP website that’s simple, clean, and ready for real users. The idea is to launch something solid with the main features working well, and then improve it over time. The website should include basic things like user sign-up/login, a simple dashboard, and a payment/subscription setup. For the core features, I’m thinking: 1. An AI tool where users can enter text and get useful results (Will disclose in the chat) 2. A chat-style AI assistant for quick interaction 3. A way for users to save and view their past results If you have built SaaS platforms or worked with AI tools before, that would be really helpful. Feel free to share your previous work and how long you think this would take.

Communications Consultant Needed – Storage Project (Scotland)

Description: We are seeking an experienced communications and public policy consultant to support the consultation phase of a battery energy storage system (BESS) project in Scotland. This is one project in a potential pipeline of similar developments, and there is an opportunity for ongoing, long-term engagement for the right candidate. The successful candidate will have a strong understanding of the Scottish planning system and demonstrable experience in stakeholder and community engagement for energy or infrastructure projects, ideally including battery storage or renewables. Scope of Work: The consultant will support the delivery of a planning and stakeholder consultation process, including: • Assist in planning strategy • Outreach to key communities and stakeholders • Executing on stakeholder engagement strategy • Preparing consultation and engagement materials (e.g. non-technical summaries, briefing documents, presentation content) • Leading or supporting stakeholder and community engagement activities (virtual and in-person) • Acting as a point of contact for stakeholder queries where required • Managing, tracking, and documenting consultation and engagement feedback • Advising on how consultation and stakeholder inputs should inform the planning application Deliverables may include: • Review of consultation and stakeholder engagement strategy • Review of stakeholder mapping and outreach plan • Draft consultation and engagement materials • Record of consultation activities, stakeholder interactions, and responses • Drafting of Planning Statement and supporting documentation Requirements: • Proven experience in UK (preferably Scottish) planning policy and applications • Strong track record in stakeholder and community engagement for infrastructure or energy projects • Experience with BESS, renewables, or similar developments • Excellent communication and facilitation skills • Ability to work independently and manage multiple stakeholders effectively Desirable: • Familiarity with Scottish Government energy policy and net zero strategy • Experience working with local planning authorities and key consultees in Scotland Engagement Details: • Immediate start date (please specify availability) • We are looking for a long-term candidate that can support multiple projects in the UK • An NDA will be required To Apply, please provide: • A brief summary of relevant experience • Examples of similar projects (particularly in Scotland or energy sector, highlighting stakeholder engagement) • Your availability and fee/rate

opportunity

Mobile App Developer Needed for Premium AI-Powered Coaching App

We are looking for a serious, experienced mobile app developer/team to build a premium mobile app from a completed Figma design. The app is an AI-powered coaching / guidance app with a strong focus on daily user interaction, structured onboarding, chat-based AI experience, push notifications, subscriptions, and user progress tracking. This is not a simple static app. We need someone who understands: mobile app development AI API integration backend systems user data / memory subscriptions push notifications clean scalable architecture The full UI/UX design will be provided in Figma. Core Features Required The app will include: User registration / login Multi-step onboarding flow AI-powered chat / mentor experience User profile and stored preferences Daily content / daily task system Push notifications Progress tracking Subscription paywall Payment integration Admin/backend logic for managing content and user data Clean API structure Mobile-first implementation AI Functionality The app will use AI to provide personalized guidance based on user inputs and interaction history. We are not looking for a basic chatbot only. The AI system needs to: respond based on user context remember important user information adapt responses over time support structured conversations generate short, useful, personalized outputs Please mention if you have experience with: OpenAI API Claude API AI memory / context handling prompt engineering AI chat apps Preferred Tech Stack We are open to your recommendation, but preferred options are: Mobile: Flutter preferred or React Native if you strongly recommend it Backend: Node.js / Django / Laravel / Supabase — open to suggestions Database: PostgreSQL / Firebase / Supabase Notifications: Firebase Cloud Messaging / OneSignal Payments: Apple In-App Purchases Google Play Billing Stripe only if suitable for web/admin side Important Requirements We need a developer who can: follow Figma accurately build clean, maintainable code communicate clearly understand product logic, not just screens suggest smart technical solutions work in milestones test properly before delivery This app must feel polished and premium. Performance, animations, transitions, and timing matter. What We Will Provide Full Figma design Product flow Feature explanation Visual direction Content examples Clear feedback during development Deliverables We expect: iOS + Android app Backend/API AI integration Push notifications Subscription/payment setup User database Admin/content management if required Testing App Store / Play Store ready build Clean handover documentation To Apply, Please Answer These Questions Please do not send a generic proposal. Answer clearly: What tech stack would you use for this app and why? Have you built AI chat or AI assistant apps before? How would you handle AI memory/user context? Have you implemented Apple In-App Purchases / Google subscriptions before? How would you structure the backend? What would be your estimated timeline? What would be your estimated budget? Please share 2–3 relevant mobile apps you personally built. Important We are not looking for the cheapest developer. We are looking for the right person/team who can build this properly. If you only build basic apps or template apps, this is not the right project. If you understand AI apps, subscription products, clean mobile UX, and scalable backend logic, we would like to hear from you. Budget Please send your proposal with: fixed price estimate or milestone-based pricing We are open to discussing the right structure after reviewing your experience.

AI SaaS Platform

Build a production-ready AI SaaS platform using this as the foundation: https://github.com/stackblitz-labs/bolt.diy Do NOT create a basic clone. Transform it into a commercial AI platform similar to Bolt.new, Lovable, Brmej.ai, and Hercules.app. Stack: - Next.js - TypeScript - TailwindCSS - Node.js backend - PostgreSQL or Supabase - Clerk/Auth.js - Stripe - S3 or Cloudflare R2 Infrastructure: - Ubuntu 22 VPS - Docker + Docker Compose - Nginx - SSL - Monitoring - Backups - Security hardening - Production-ready scaling - Compatible with Hetzner, Contabo, OVH, DigitalOcean Core Features: - Multi-language (English + Arabic) - Responsive multi-screen support - Authentication - Subscriptions - AI chat - AI app builder - File analysis - Code generation - Conversation history - Token tracking - Deploy system - Project export system Create a fully dynamic Super Admin Dashboard where EVERYTHING is configurable without code edits. Admin must manage: - Users - Plans - Tokens - AI providers - AI models - AI services - Routing rules - Pricing - Usage limits - Deploy limits - Publishing permissions - Feature access AI Providers Management: Support: - OpenAI - Claude - Gemini - Groq - DeepSeek - OpenRouter - Mistral - Together AI - Fireworks - Ollama Each provider must support: - CRUD - API keys - Base URL - Priority - Fallbacks - Health monitoring - Usage/cost tracking - Retry/timeout settings - Model assignment - Enable/disable AI Models Management: Admin can manage: - Context length - Max tokens - Pricing - Reasoning/speed/quality levels - Vision/tools/files/coding support - Provider assignment - Limits - Status AI Routing Engine: Dynamic routing rules from admin panel: - Fallback providers - Budget routing - Fast-response routing - Reasoning routing - Automatic failover AI Services: Examples: - App Builder - SEO Writer - AI Agent - Code Generator - Landing Page Generator - File Analyzer Each service supports: - System prompts - Assigned models/providers - Temperature - Limits - Streaming - File/image support - Fallback models WebContainer/Sandbox: - Terminal - Live preview - npm install - Isolated environments - CPU/RAM limits - Abuse protection Deploy System: Support one-click deployment to: - Vercel - Cloudflare Pages - Netlify Include: - Deploy logs - Rollbacks - SSL - CDN - Environment variables - Custom domains Export System: - ZIP export - GitHub export - React Native/Expo export - Optional Flutter export Publishing Assistant: AI assistant that helps users: - Generate app descriptions - Privacy policy - Terms of service - SEO metadata - Store listing content - Publishing guidance for iOS & Android All limits/features must be configurable per subscription plan from admin dashboard. Deliver: - Clean scalable architecture - Full Docker setup - docker-compose - .env configs - Deployment docs - Production-ready code Include estimated development time and total project price.

opportunity

AI Business Development Website Chatbot and Voice Tool

I am looking for an experienced AI chatbot / LLM product developer to build a custom AI Business Development Director for my website. The project is focused on creating a polished website-based AI assistant that can speak with website visitors, qualify leads, explain the business, answer questions using approved company knowledge, and send structured summaries and actions to the team. The tool should sit on a page of my website and should also appear as a popup when someone visits the site. You would need to do this. It should look and feel similar to ChatGPT or Claude, using their APIs or another suitable LLM API, but designed around our brand and business development use case. When a visitor opens the tool, they should see two options: “Write a message to me” and “Talk to me”. Before either conversation starts, the tool should request the visitor’s name, email address, job title and company. Both the written chat and voice chat should connect to a selected LLM API. The chatbot will use approved business knowledge files and content, such as PDFs, PowerPoints, website links, service descriptions, training material, FAQs, commercial guardrails and business development instructions. The goal is for the chatbot to behave like an AI Business Development Director. It should be able to explain the business, answer questions, qualify leads, discuss potential opportunities, and handle commercial conversations within clear limits. It must not make unsupported claims, invent information, agree terms outside approved guardrails, or promise anything it is not authorised to promise. Where appropriate, it should escalate to a human. For the voice version, I am open to the best recommended approach. This may involve OpenAI Realtime API, Whisper, text-to-speech, browser audio capture or another suitable voice stack. Please advise on what you recommend and why. Ideally, the system should also be able to remember returning visitors based on their email address, but this needs to be designed carefully and in a GDPR/privacy-aware way. At the end of each conversation, or when the conversation is terminated, the tool should send an email to me and relevant colleagues with the visitor’s details, conversation summary, key discussion points, lead qualification, actions required and recommended follow-up. Ideally, the conversation should also be logged into Airtable or another CRM-style destination. The system should classify each lead, for example as high priority, medium priority, low priority or not relevant, and briefly explain why it has assigned that classification. The tool needs to be integrated into my website and designed properly as a page/interface, not just dropped in as a basic widget. It should look professional, work smoothly on desktop, tablet and mobile, be mobile responsive and feel app-like on mobile. I also need a simple way to maintain and update the system after launch, including the ability to update knowledge files, FAQs, prompts, commercial guardrails, escalation emails, notification recipients and chatbot wording without needing to rebuild the whole tool. The AI should be grounded in the approved knowledge base and should say when it does not know, rather than guessing or inventing information. It should also have clear human handoff rules, especially for pricing, legal terms, investment discussions, sensitive client matters or anything outside its approved knowledge base. Please also include fallback behaviour, for example what happens if the LLM API fails, the voice system fails, the email notification fails or Airtable/CRM logging fails. I will need testing on desktop and mobile, as well as a short handover video showing how to update the knowledge base, prompts, settings and notification rules. Please explain how you would build this, where it would sit technically, how it would be integrated into the website, how the chatbot and voice interface would work, how the knowledge base would be maintained and updated, how conversations would be stored or summarised, what subscriptions/APIs/hosting would be required, and what you can or cannot do.

opportunity

OpenClaw and CODEX Agent / Automation Setup

I am looking for an experienced AI automation developer to help build a business agent and automation system across two main areas: 1) OpenClaw agent setup 2) Codex / automation workflows This project is focused on setting up AI agents and structured automations for business operations, research, email triage, reporting, Airtable-based workflows, RSS ingestion, Gmail integration, Telegram agent access and Formstack webhook-triggered outputs. I have already written the core agent descriptions and automation requirements. I will provide the selected freelancer with the agent overviews, required skills/tools from ClawHub, Cron job schedules, markdown instruction files, Airtable token links and intended outputs for each agent or automation. OpenClaw For the OpenClaw part, I have around 9 agents to create. These need to be hosted on a Hostinger VPS using Docker/OpenClaw, which is already live. The agents need to be configured, connected to Telegram, connected to the relevant Airtable bases, tested and set up so they can run as intended. Some agents will need to generate email reports, one may need permission to send outbound emails, and another will need to use an EmailHunter-style API. There are two people for whom the OpenClaw agents are required. For the first person, there are around 6 agents, including an Executive Assistant Agent, Website Research Agent, Network Agent and other business/research/reporting agents. For the second person, there are around 3 agents, also connected to Airtable. One of these should be able to process around 20-30 RSS feeds, add relevant items to Airtable or another suitable database, and generate a daily market report. For OpenClaw, I will provide: *Agent name and overview *Whether each agent is a master agent or sub-agent *Skills required *Any special skills that need to be created *The specific Airtables to use/update *Cron jobs *Markdown files of information *Any files to provide to the agent, such as PDFs or training materials Codex / Automation Workflows For the Codex/automation part, I have around 20 workflows/projects to create. Around 17 are for me personally and around 2 are for colleagues. The colleague workflows involve email triage from separate business Gmail accounts, so each mailbox needs to remain fully separate with its own OAuth/token access and knowledge context. The workflows must not mix users, emails or data between accounts. For my own workflows, the automations will mainly review Airtable data using Airtable Personal Access Tokens, generate scheduled business reports, triage Gmail, create draft outputs and send email summaries. Some automations may recommend or make Airtable updates, but sensitive actions should have approval gates rather than being applied automatically. Email triage should draft or report only, not send emails automatically unless specifically approved. Some of the workflows are slightly more complex. These include ingesting around 20 RSS feeds and writing a business opportunities report, using RSS feeds to draft LinkedIn posts, receiving a Formstack webhook and creating call notes, follow-up outputs and analytical reports, and receiving Formstack submissions with attached data to produce analytical market research reports. The webhook workflows may need n8n or a similar tool to receive and route the data before passing it into the AI workflow. Ideally, I would like generated reports to be consolidated into one email where possible, although I understand this may depend on the final architecture. For Codex/automation workflows, I will provide: *What each automation does *When each automation should run *What the output should be *Airtable links to update/review, where required *Emails to be sent from the automation and when *Email accounts to review/triage, where appropriate *RSS feeds, where required *Webhooks for two different forms What I Need From You Please provide a quote for setting up the OpenClaw agents and Codex/automation workflows above. I am looking for someone who can both implement the system and advise on the best technical approach. Finally, I will need a basic handover, including screen-recorded videos showing how the agents are set up, how markdown/instructions are updated, how Cron jobs are changed, how agents are tested, and how basic issues are diagnosed.