Virtual Assistant Malaysia Projects

Meeting Room Assitant

Dear Team, We are looking for a Meeting Room Assistant to support a book delivery scheduled in the East London area. The assistant will be required to be present at the meeting room on the agreed date to receive the delivery of computer books. The delivery team will arrive with the books and a list of names. The assistant should politely greet them, receive the books, and ensure everything is placed safely in the meeting room. If you are available to assist, please reply to this email for further details.

Remote Customer Service & Procurement Assistant

We are seeking to hire a reliable freelancer to support our team with customer service and basic procurement tasks. This is a great opportunity for someone organized, responsive, and comfortable communicating with customers and suppliers. Tasks: Respond to customer inquiries (email/chat) Assist with order processing and basic support Contact suppliers and request quotes Track purchase orders and deliveries Maintain simple records in Excel/Google Sheets Requirements: Experience in customer service or purchasing Good English communication skills Organized and reliable Project: Ongoing / Long-term opportunity. To Apply: Please include a short introduction, relevant experience, availability, and your hourly rate.

Operations Manager & Executive Assistant (High-Level Operator)

Overview: I run a marketing business and I’m looking for a highly capable operator to take ownership of multiple ongoing projects and act as my right-hand person. Some business related, some personal. This is not a basic VA role. I need someone who can think, organise, execute, and drive tasks to completion without needing constant direction. You will be responsible for managing projects, coordinating freelancers, handling admin tasks, and ensuring everything moves forward efficiently. As well as acting as my Executive Assistant. Your job is essentially to get things done to a high standard, or driving things to completion, that I can't or don't have the time to do. --- **Key Responsibilities:** **1. Project & Operations Management** * Take ownership of multiple business projects including: * Completing an online course (editing, structuring, uploading) * Managing website completion with developers * Coordinating legal/admin processes (UK company liquidation, insurance, etc.) * Setting up systems (payments, Stripe, workflows) * Break down tasks into clear steps and execute them * Hire and manage freelancers where needed * Ensure all projects are completed to a high standard and on time --- **2. Executive Assistant / Personal Support** * Manage day-to-day admin tasks * Arrange travel, bookings, and logistics * Organise schedules and appointments * Handle general life admin where required --- **3. Hiring & Team Coordination** * Post job listings (e.g. social media, personal brand roles) * Screen candidates and present top options * Coordinate onboarding and communication --- **4. Communication & Workflow** * Act as the central point of coordination across all tasks * Provide clear updates and next steps * Keep everything organised and moving forward --- **How We Will Work Together:** * I communicate heavily via **voice notes** - I am diagnosed ADD and this is part of the reason I require this type of assistance and structure. * You must be comfortable receiving instructions this way and converting them into actions * You should be available **7 days a week when needed** (not necessarily full days, but responsive) * You will only involve me for: * key decisions * approvals * completion of tasks that require my involvement --- **Requirements:** * Excellent written and spoken English (clear, neutral accent preferred) * Highly organised and proactive * Strong problem-solving ability * Able to take ownership and execute without hand-holding * Experience managing freelancers and projects * Comfortable with tools like Google Docs, Slack, Notion, etc. --- **Important:** * This role requires initiative — not just following instructions * You must be able to think ahead and anticipate what needs to be done * High standards are essential --- **To Apply:** Please include: 1. A brief introduction about your experience 2. Examples of similar roles you’ve handled 3. Your availability and time zone --- **Initial Engagement & Long-Term Opportunity** This role will begin with an initial 15–30 day project focused on organising and executing a defined list of tasks across the business. The goal of this initial phase is to: * get key projects completed efficiently * establish strong working processes * assess fit and performance For the right person, this has strong potential to become an ongoing, long-term role as my right-hand operator across the business. **Goal:** To have a right-hand operator who removes execution and admin from my plate, allowing me to focus only on high-level decisions and content.

Practice Coordinator / Operations Manager (Virtual – Part Time)

Integrated Treatment Services is a UK Speech and Language Therapy service working with schools, therapists and families across the country. We are seeking a highly organised Operations Manager / Practice Coordinator to support the operational running of the business. UK based applicants only This role focuses on coordinating services, managing operational processes and supporting therapists and schools to ensure services run smoothly. The Operations Manager will work closely with the Director and will be supported by an Administrative Systems Assistant who helps run routine monitoring and checklist tasks. The role therefore focuses on coordination, organisation and process management, rather than completing all administrative tasks personally. A structured handover will take place with the current post holder to ensure a smooth transition into the role. The Operations Manager may also conduct initial screening interviews with therapist applicants to explain the role and operational processes before candidates progress to interviews with schools or therapists. These interviews are not clinical interviews. ⸻ Hours Approximately 7–10 hours per week Estimated monthly workload: 30–40 hours Daily availability during weekdays is required. Hours are not expected to be worked in one block but spread across the week depending on operational needs. Time worked will be tallied flexibly based on business requirements. Workload may vary depending on school term activity. ⸻ Key Responsibilities School & Client Enquiries • respond to enquiries from schools and organisations • gather information about service needs • coordinate follow-up communication • maintain enquiry tracking systems Therapist Coordination • maintain therapist availability lists • coordinate therapist placements with schools • schedule meetings between therapists and settings • maintain therapist contact records Recruitment Coordination • manage therapist applications • schedule interviews with applicants • provide applicants with an overview of the role and operational expectations • maintain recruitment tracking systems • coordinate next recruitment stages with schools or therapists Training & Course Coordination • coordinate training events and courses • book and coordinate trainers • liaise with trainers regarding logistics and requirements • manage attendee communications • support post-course administration Operational Systems Oversight • ensure operational trackers and systems remain up to date • monitor workflows and flag issues where processes are not followed • work with the Systems Assistant to ensure key processes are completed Finance Administration • coordinate therapist hours tracking • assist with invoice preparation • maintain financial spreadsheets • support invoicing using Xero accounting software Operational Organisation • organise shared folders within Google Workspace • maintain operational spreadsheets and trackers • support the Director with administrative coordination ⸻ Systems We Use Must have experience with: • Google Workspace (Drive, Docs, Sheets) • Gmail • spreadsheets and operational trackers • Zoom • Eventbrite • Xero • basic CRM systems ⸻ AI Tools Familiarity with AI tools such as ChatGPT is beneficial. The Director regularly develops ideas and draft documents using AI tools and the Operations Manager may assist with refining or organising these workflows. ⸻ Ideal Candidate We are looking for someone who: • is confident, organised and personable with clients • enjoys coordinating processes and systems • works efficiently and independently • is comfortable managing multiple workflows • has experience supporting small businesses or professional services Experience working with education, healthcare or therapy services is very helpful but not essential. Expected hourly rate: £20–£30 per hour (depending on experience) ⸻ Professional Requirements Applicants must: • operate as a freelancer / independent contractor • hold professional indemnity insurance (or be willing to obtain it) • sign a confidentiality and GDPR agreement • be comfortable handling confidential information ⸻ Safeguarding As we work with schools and children, applicants must: • be willing to obtain a Basic DBS check if not already held • follow strict confidentiality and data protection procedures ⸻ Application Please include: • a brief overview of your experience in operations or VA roles • examples of operational or coordination work you have undertaken • your hourly rate • your weekly availability

WordPress & Digital Marketing Content Assistant

Integrated Treatment Services is a UK Speech and Language Therapy service working with schools, therapists and families across the country. We are seeking a Digital Marketing & Content Assistant to support the publishing and organisation of our marketing and website content. The Director regularly develops ideas, course content and marketing campaigns using tools such as ChatGPT and other AI tools. Your role will be to turn this content into polished, published material across our website, email campaigns and social media platforms. This role focuses on implementation and organisation, rather than marketing strategy. Hours Approximately 4–8 hours per month Workload may occasionally increase during course launches or marketing campaigns. This is an ongoing role for the right person. Key Responsibilities: Website Content Management (WordPress) • upload new website pages • update existing website content • upload training course pages • publish blog articles and downloadable resources • organise website structure and resources Training Promotion • create and update Eventbrite training pages • upload course descriptions and event information • ensure booking links and information are accurate Email Campaign Support • format marketing emails • upload campaigns into Mailchimp • organise mailing lists where required • schedule campaigns Content Publishing • format and refine content created in Google Docs or ChatGPT • prepare documents and resources for publishing • upload downloadable resources to the website Social Media Publishing • create posts from marketing content provided • publish posts across platforms such as LinkedIn and other relevant channels • ensure posts include appropriate formatting, links and images • schedule posts where appropriate Experience with some of the following would be helpful: • WordPress • Mailchimp • EventBrite • Google Workspace (Drive, Docs, Sheets) • LinkedIn or social media scheduling tools • Canva (helpful but not essential) AI Tools: Familiarity with AI tools such as ChatGPT would be beneficial. Many marketing drafts and ideas are created using AI tools and the assistant will be responsible for editing, refining and preparing this content for publication. Ideal Candidate - we are looking for someone who: • is organised and detail-focused • works efficiently and independently • has experience managing WordPress websites • is comfortable publishing content across multiple platforms • is confident working with modern digital tools including AI-assisted content Experience supporting small businesses or professional services would be helpful. Professional Requirements - applicants must: • operate as a freelancer / independent contractor • hold professional indemnity or freelancer liability insurance, or be willing to obtain this before starting • sign a confidentiality and data protection agreement (GDPR compliant) • be comfortable working with confidential business information Safeguarding & Data Protection: Integrated Treatment Services works with schools and children. The successful applicant must: • be willing to obtain a Basic DBS check if not already held • follow strict GDPR and confidentiality procedures This role does not involve access to clinical case notes or therapy records. Expected hourly rate: £20–£30 per hour (depending on experience)

CRM & Customer Support Assistant

We are looking for a reliable assistant to help manage our CRM system and support customer communication. You will work with different types of data including account information and customer records. The role involves organizing account status, monitoring incoming customer messages, and coordinating responses with our internal team. Main Responsibilities: - Manage and update account and customer data in the CRM - Monitor incoming messages from customers - Coordinate replies with internal account users - Update account status and activity records - Assist with basic customer support tasks - Follow internal instructions for customer communication Requirements - Basic experience with CRM tools or willingness to learn - Good organization and attention to detail - Clear written communication - Ability to follow instructions and manage multiple tasks

Short-Term Rental Listing Management & Guest Communication VA

I need an organized virtual assistant who already feels at home inside Airbnb and Vrbo dashboards. Your primary focus will be two things I can’t afford to drop: keeping my listings spotless and responding to guests quickly. Here’s what the role looks like day to day. You’ll log in, confirm that every photo, rate, rule, and calendar entry on each property is current, then handle every new message that arrives. Most messages are straightforward booking inquiries, but when an issue pops up—anything from a missing key code to a Wi-Fi outage—I’ll rely on you to troubleshoot using our house manual, then loop me in only if the problem escalates. Clear, polite English and a calm tone are essential; fast replies are non-negotiable. Deliverables I measure: • Listings on Airbnb and Vrbo reviewed and updated at least once daily • All booking inquiries answered within one hour between 8 AM–10 PM (property time zone) • Issues documented in our shared tracker with the final resolution noted If you’re already juggling listing edits, smart pricing tools, or guest chats on similar platforms, you’ll fit right in. Let me know your usual working hours and a recent example of turning an unhappy guest into a happy one.

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5-Hour "Live Mannequin" Video Session (Model + Assistant)

Hello, I am looking for a reliable 2-person team (1 Female Model + 1 Camera Assistant) for a monthly video production. We want to create authentic "Real Human" content as a counterweight to AI-generated videos. The Concept: The model acts as a "Live Mannequin" inside a retail shop or boutique. - Action: Standing or sitting still, holding a sign with a QR code towards the camera. - Outfit: Blue jeans and a bikini top (must be family-friendly and suitable for YouTube). - Example: https://www.youtube.com/@beachwebspace-z2h Technical Requirements: - Duration: 5 hours of recording per session. - Setup: Smartphone (HD 16:9 format) on a tripod. - Task: The assistant needs to start a new recording every 30 minutes. - Deliverables: Raw footage (approx. 10 clips of 30 mins each) uploaded to our cloud. No editing required! Location: You must have access to a retail store or boutique where filming is permitted for 5 hours. Usage Rights: We require full commercial and social media usage rights (YouTube, TikTok, etc.) included in your quote. We do not work with separate "Buyout" fees. Your Quote: Please provide an all-inclusive price for: 1. Model (5h) 2. Assistant/Camera (5h) 3. Location access 4. Full usage rights I am looking forward to seeing your portfolio! Best regards, Dirk

Mystery Market Research Assistant Needed for Event Companies

I’m looking for a detail-oriented freelancer to help with a short market research project involving event and photo booth companies across the United States. The goal is to understand how these companies respond to corporate event inquiries, including their process, proposals, and communication style. You will be reaching out to a list of fewer than 25 companies using a provided script and scenario, then documenting how each company responds. This is not a sales role. Your job is to follow instructions, send inquiries, and accurately record responses. Professional written/spoken English A marketing-style email address (or willing to create one) Confidence speaking briefly on the phone Strong attention to detail and discretion Timeline: Within 7-14 days A full brief, scripts, and templates will be provided once selected.

WIx website assistant

My website on Wix needs assistance especially now that it shifted to the left on iPhone

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Upload Restaurants & Hotels to Review Platform

We are looking for reliable, detail-focused freelancers to help upload restaurants and hotels to our online review platform. This is straightforward but important work. You will be responsible for creating complete venue profiles accurately and professionally. We need people who can work fast, stay organised, and pay attention to detail. This can become ongoing work for the right people. What you will do: For each restaurant or hotel, you will: Add the venue to our platform Upload and complete the full profile Enter accurate business details Find and add missing information where needed Make sure each profile is clean, complete, and well-presented Information you may need to add includes: Business name Category Full address City and country Website Phone number Email address if available Short description Opening hours if available Social media links if available Images/logo where required What we are looking for: Strong attention to detail Good written English Ability to research information accurately Experience with data entry, virtual assistant work, or content uploading Someone reliable, efficient, and able to follow instructions Important: This is not just copy-paste work. We want someone who checks the details properly and makes sure each listing is complete and accurate. Project structure: We will begin with a small paid test batch. If the quality is strong, this can turn into regular ongoing work. To apply, please answer these 3 questions: Have you done similar listing, data entry, or profile upload work before? How do you make sure the information you upload is accurate? How many profiles could you realistically complete per day? Please also include: Your rate per 50 profiles or per 100 profiles Any relevant experience A short message showing you understand the task If you are fast, accurate, and dependable, we would like to hear from you.

Property Research Assistant (UK Planning Data – Land & Barns)

Project Description: This role involves research only. No sales, negotiation, or brokerage activity is required. Research UK property listings to identify land, barns, or smallholdings with granted and active planning permission for holiday, glamping, or agritourism use. Tasks: Search Rightmove, Zoopla, Plotfinder Verify planning via UK council portals Record accurate data in a spreadsheet Output (per entry): Listing link Price Planning reference + confirmed active status Planning use Agent contact Brief notes Requirements: UK planning portal familiarity preferred Only include properties with confirmed planning permission Volume: 10–30 entries initially (ongoing possible) Payment: Per valid entry or fixed batch (agreed) Start: Immediate

Company owner needs a tech assistant for those special occasions

Having been born too soon but having a broad business background capable of building Branded E Commerce healthcare lines, there are those times when i require an individual that can overcome tech constructed barriers that are too time consuming to manage. I have a busy 2026-27 scheduled, and the process is not going to become easier to navigate. Three conditions to qualify. 1. You must be knowledgeable and a solutions oriented person. 2. You must have a sense of urgency. 3. A problem solver in all things that matter. JCS

Remote Admin & Accounts Assistant (P/T, Remote)Paid Training

We’re a friendly and growing international company working across superyacht services, sales & brokerage, property development, investments, customer care, and HR. Our team operates across America, Europe, and Australia, and we pride ourselves on maintaining a supportive and collaborative work culture. We’re currently looking for a Remote Admin & Accounts Assistant to help support our day-to-day operations. This is a flexible part-time remote role, and no prior experience is required because we provide full paid training. If you’re organised, reliable, and eager to learn, we’d love to hear from you. What you’ll be helping with: Keeping our databases and records accurate and up to date Tracking purchase orders and supplier deliveries Conducting light research on products and sales data Providing friendly and professional support to our team and partners Assisting with basic HR administrative tasks Joining occasional supplier calls or product demos Supporting general admin duties when needed What we’re looking for: Friendly and professional communication skills Strong attention to detail and good organizational ability Comfortable using Excel (experience with Xero is a bonus but not required) Ability to work independently and meet deadlines Positive attitude and willingness to learn What we offer: Paid training and ongoing support Flexible part-time remote work A supportive international team Opportunity for long-term work and career growth Budget: $12–$22 per hour depending on experience, with flexible hours. How to apply: Send us a short message introducing yourself, your availability, and why you think you’d be a good fit for this role. We look forward to hearing from you!

Redirection issue

Cloud & Hosting / Microsoft Azure Tags: Azure Virtual Desktop, AVD, RDS, USB Redirection, Windows Virtual Desktop, Azure Admin Budget is: Expect quotes in the £50 range for a week of lab environment access

Online Research Assistant for Simple Data Collection

Project Description We are looking for a freelancer to assist with a small online research project. The task involves finding publicly available information online and organizing it into a spreadsheet. Tasks may include: * Searching for business or website information online * Collecting publicly available details * Entering the information into a spreadsheet * Organizing the data in a clear and structured format Requirements: * Basic internet research skills * Familiarity with Google Sheets or Microsoft Excel * Good attention to detail * Ability to follow simple instructions Budget This is a small fixed-price project with a budget between $40 and $120 depending on experience and completion time. Additional Information The task is expected to take a few hours. Detailed instructions and an example spreadsheet will be provided after the project begins. Please submit a short proposal describing any experience you have with research or data entry.

Bookkeeper needed

Hi, I run a small UK based accountancy practice. I’m looking for a UK based remote bookkeeper/admin assistant to support a few hours a month with: 1. Preparing engagement letters 2. Onboarding clients onto CRM 3. Monthly bookkeeping 4. Bank recs 5. Payroll 6. CIS reporting Must have Xero and quickbooks experience. Must be comfortable with the odd call outside of work hours as I run my business in evenings and weekends. But all work can be completed whenever suits the candidate. Please respond with your hourly rate, minimim hours required per month and availabiltiy. Thanks Beth

Social Media Assistant Needed for Football Academy (UK Based)

We are a children’s football academy in the UK looking for a freelance social media assistant to help manage our Facebook and Instagram pages. Our goal is to reach more local parents and generate enquiries for football coaching sessions. Tasks • Schedule 3–4 social media posts per week • Write captions for posts • Turn short training clips into reels or short videos • Reply to comments and basic messages • Help promote trial sessions and academy updates Requirements • Experience managing Facebook and Instagram pages • Ability to create simple video content or reels • Good written English • Interest in football or children’s sports is a bonus Hours & Budget • Approx 5–8 hours per month • Budget £100–£200 per month • Remote role To Apply Please send: Examples of social media pages you have managed A short description of your experience Your hourly / Monthly rate

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Full Stack Developer Education Income Database & AI Assistant

I’m looking for an experienced full-stack software engineer to help build a platform aimed at UK primary and secondary schools. The platform will function as an income-generation database that helps schools identify funding opportunities. It will combine data gathered from external websites with my own curated database. The system will need a clean and simple user interface that allows school leaders to search and filter funding opportunities relevant to their school. A key feature will be an AI-powered “Grant Bot” that can assist school leaders in drafting and preparing grant applications. Core Requirements Full-stack development (open to suggested tech stack) Database to store and manage funding opportunities Ability to gather or import data from external websites and internal sources User-friendly interface for filtering/searching opportunities AI assistant for grant writing support Secure and scalable design suitable for school users What I’m Looking For An experienced full-stack developer with strong database and UI experience Someone who can advise on best architecture and technology choices Experience integrating AI tools/APIs would be a bonus Ability to estimate development timeline and ongoing running costs Next Steps I’d like to start with a virtual meeting to discuss the idea and determine if we are a good fit to work together. If so, we can then discuss design, development, maintenance, and estimated monthly operating costs. Quick turnaround time required, due to go to market date.

I need a ACCOUNTS ASSISTANT to work with us for the long term!

My client is a Bed Manufacturer in the UK. They are in need of a accounts handler to create invoices for their trade customers, so the company will provide simple price spreadsheet and the chosen candidate will work using the priceless to create invoices to existing trade clients. The trade orders will be emailed and you will then create invoices using a web based accounting software. If any accounts are overdue you will then need to chase the customers by email to remind them to pay the balance. This is a exciting role for long term, please send proposal to be paid weekly in pound sterling.