Personal Assistant Projects

Systems & Compliance Administrator (Freelance Virtual Assistant)

Systems & Compliance Administrator (Freelance Virtual Assistant) Location: UK Based (Essential)
 Hours: Approximately 2–3 hours per day (35–40 hours per month)
 Contract: Freelance / Independent Contractor About the Role This role supports the Operations Manager by maintaining operational systems, trackers and administrative processes to ensure Integrated Treatment Services (ITS) runs efficiently and compliantly. ITS is a UK Speech and Language Therapy service working with schools, therapists and families nationwide. We are seeking a highly organised administrator to support day-to-day operations. The role focuses on maintaining systems, monitoring processes and coordinating administrative tasks rather than making operational or clinical decisions. Applicants must be UK based. Hours of Work • Approximately 2–3 hours per day (35–40 hours per month)
• Availability required for approx. 1 hour morning and 1 hour afternoon
• Primarily term time only, with potential holiday / project work as needs present Key Responsibilities Systems & Compliance • Maintain operational trackers (caseloads, supervision, compliance)
• Monitor therapist compliance (HCPC, DBS, insurance)
• Flag overdue supervision, documentation or compliance issues Case Notes & Records • Monitor case note uploads and flag missing records
• Maintain and archive caseload folders
• Support case note audit preparation Training & Framework Support • Maintain training attendance records
• Support training administration and certificate tracking
• Assist with ITS Connect and Write Framework tracking Administration & Documentation • Format documents and maintain templates
• Prepare operational documentation and contracts
• Manage electronic filing systems Website & Systems • Update WordPress website and online resources
• Complete weekly systems checks
• Identify and report system issues Data & CRM • Maintain CRM databases
• Organise data for marketing and reporting
• Support internal documentation and templates Recruitment & Finance Support • Maintain recruitment trackers and onboarding admin
• Support invoicing processes and accounts requests General Support • Provide administrative support to the Operations Manager
• Undertake additional duties to support business operations Experience (Desirable) • Google Workspace (Docs, Sheets, Drive)
• Microsoft Word & PowerPoint
• WordPress
• CRM systems
• Zoom / Microsoft Teams
• Spreadsheet and database management, Eventbrite We Are Looking for Someone Who • Is highly organised and detail-focused
• Enjoys working with systems and processes
• Is confident using spreadsheets and databases
• Can manage multiple tasks independently
• Is reliable, consistent and adaptable
• Has strong written communication skills Clinical Knowledge Clinical knowledge is not required.
This is an administrative role with no clinical decision-making. Applicants Must • Work as a freelancer / independent contractor
• Hold (or obtain) appropriate insurance
• Sign a confidentiality agreement and comply with GDPR. Provide minimum 4 months notice period Safeguarding & Data Protection ITS works with children and young people. The successful applicant must: • Hold or obtain a DBS check
• Follow strict GDPR and confidentiality procedures
• Handle sensitive information securely at all times This role involves administrative oversight only and no clinical responsibilities

Virtual Assistant Required – Events & Entertainment

I’m looking for a proactive and professional Virtual Assistant to support my events and entertainment businesses, with the opportunity for ongoing work. Essential Requirements * Excellent spoken and written English (essential). * Confident speaking to clients and suppliers over the phone. * Experience or a good understanding of the events, hospitality or entertainment industry. * Friendly, organised, reliable and able to work independently. Key Responsibilities * Calling clients to discuss event enquiries and gather information. * Following up leads and supplier quotations. * Handling customer enquiries professionally. * Managing emails and diary. * Preparing proposals from templates. * General event administration and research. To Apply Please tell me: * Your relevant experience. * Your weekly availability. * Why you’d be a good fit for this role. Thank you.

US-Based Virtual Assistant Needed

We are looking for a US-based freelancer to assist with administrative tasks related to online business operations. Responsibilities: Complete identity verification where legally required. Assist with account setup on professional platforms. Communicate with our team during the onboarding process. Perform occasional administrative tasks as needed. Requirements: Must be based in the United States. Excellent communication skills. Reliable and responsive. Previous experience with online platforms is a plus. This is a paid freelance project. Please submit your proposal with a brief introduction and your availability.

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US-Based Virtual Assistant Needed

We are looking for a US-based freelancer to assist with administrative tasks related to online business operations. Responsibilities: Complete identity verification where legally required. Assist with account setup on professional platforms. Communicate with our team during the onboarding process. Perform occasional administrative tasks as needed. Requirements: Must be based in the United States. Excellent communication skills. Reliable and responsive. Previous experience with online platforms is a plus. This is a paid freelance project. Please submit your proposal with a brief introduction and your availability.

WooCommerce Virtual Assistant - Competition/Lottery

I run a successful, fast-growing UK cash competition website built on WordPress and Woo Commerce. I am looking for a reliable, technical Virtual Assistant to handle the backend admin tasks twice a week so I can focus on marketing and running live draws. Log into WordPress and create/duplicate WooCommerce Lottery products for our weekly draws. • Configure ticket number limits, draw countdown timers, and pricing tiers.

Spanish / English speaking admin assistant flexible hours remote

I am looking for a remote working assistant that speaks good English as well as Spanish. I have a luxury airbnb business in Tenerife and I own and manager 10 villas. I would like an admin assistant to perform the following online tasks Invoicing - invoice guests 2 times a week. This task will be performed by taking the information from Airbnb and entering into an online invoicing system called Billin.net There is only about 30 invoices each month Guest messages - message guests before they arrive with copy paste instructions. This will be done by creating a group chat in WhatsApp including myself and my two local managers. Once you have sent the message you will exit the group leaving me as the admin Passport details log onto system. We need make sure guests have registered themself on the government system. If not they need to be messaged to be chased. This role will expand over time

SLR Screening Assistant Needed (Media/Linguistics PhD)

I'm a PhD candidate conducting a systematic literature review as part of my doctoral thesis, in Critical Discourse Analysis of English-language online news reporting. I'm looking for a freelancer to support the mechanical/administrative side of the SLR process. This is NOT a request to write or synthesise the literature review. All inclusion/exclusion decisions, quality appraisal, and synthesis are done by me. Tasks include: Running literature searches across specified databases (Scopus, Web of Science, Google Scholar and Elicit) using search strings I provide Exporting and organising search results into a shared spreadsheet Logging hit counts per database/string for PRISMA reporting Extracting basic bibliographic and methodological details from articles into a template I provide (author, year, method, findings summary) Applying my stated inclusion/exclusion criteria to flag candidates for my review (final decisions remain mine) Ideal candidate: Experience with systematic reviews or PRISMA methodology preferred Familiarity with Critical Discourse Analysis or discourse-based methods is a plus but not essential Comfortable reading academic abstracts in media/communication studies or applied linguistics Comfortable working from detailed instructions and templates Strong attention to detail and organisation Background in social sciences, media studies, or linguistics welcome but not required What I will provide: Search strings and database list Inclusion/exclusion criteria Quality appraisal template Data extraction template Timeline: 3–4 weeks from start date, with a brief check-in at the halfway point.

Regular personal life admin assistance needed

Hey, I'm looking for someone to help me out with general personal life admin, online shopping, organising contractors, email/task triage, bills, calendar organisation, etc. I am an AI researcher at a startup and an amateur pianist and am looking to reclaim some time for my work, hobby and social/personal life. I'm hoping we can do an initial trial and if we're a good fit then go for 5-10hrs a month at first. I'm not 100% sure how this will work but hopefully we can work it out together!

B2B Business Development Assistant for Construction Company

Business Development / Lead Generation – Construction Industry We are a construction company working across London and are looking for a UK-based Business Development Executive to join our team. Please note: Applicants must be based in the UK. Applications from outside the UK will not be considered. Main responsibilities * Contact architectural practices and freelance architects by phone and email. * Introduce our company and build professional relationships. * Help our company secure invitations to tender for construction projects. * Build new relationships with architects and maintain existing ones. * Assist with communication throughout the tender process when required. Full training and all the information you need about our company and services will be provided. We are not looking for someone who simply makes a large number of calls. We are looking for someone who can build relationships, communicate professionally and achieve results. Ideal candidate * Previous experience in Business Development, Lead Generation or Sales. * Experience working with construction companies or within the construction sector in a business development, sales or client-facing role would be an advantage, but is not essential. * Confident speaking to people on the phone and communicating professionally by email. * Professional, organised and motivated by results. What we offer * Work starting from approximately 5 hours per week, with the opportunity to increase hours over time depending on workload, results and mutual agreement. * Your working schedule will be agreed in advance. Calls and emails should be carried out during normal business hours. * Hourly pay plus performance-based bonuses. * A long-term opportunity for the right person, with increasing responsibility and earning potential as we build a successful working relationship. The hourly rate shown is a starting point. The final rate will depend on your experience, knowledge and the value you can bring to our company. When applying, please tell us: 1. Have you worked in a Business Development, Sales or Lead Generation role before? 2. Have you worked with construction companies or within the construction sector in a business development or client-facing role? 3. Why do you think you would be a good fit for this role?

Need Search on Info on Late

Hi need someone to search details on the cause of death of a person on social media and search hospice facilities, funeral homes and other obituary leads for the cause of death/burial of a person and any other such related details for legal purposes.

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CloudCompare and Python expert

3D Surface Analysis – Short Project Description I am looking for someone experienced with CloudCompare and Python to perform a straightforward analysis of 3D scans of worked stone surfaces. The tasks are: Isolate a clearly defined macro-feature (working trace). Determine the principal direction of the macro-feature. Identify and analyse the micro-striations within that feature. Measure the orientation of the micro-striations relative to the macro-feature. Extract cross-sectional profiles and calculate the radius (curvature) of the surface. The objective is a simple, well-documented geometric analysis with figures and measurements. I am not looking for a complex geological or archaeological interpretation—only accurate extraction and quantification of the surface geometry. The fixed price is pr 10 tasks. Meaning 100 usd pr scan analyzed. Possible long term. Easy job for the right person. Only want to work with experienced person and work directly with you (not through third person in bigger companies). Looking forward to work with you.

Bookkeeping & Finance Assistant (UK Remote | Part-Time | £10+ ph

BOOKKEEPING & FINANCE ASSISTANT (UK Remote | Part-Time | £10–£15/hr) We are looking for an experienced, highly organised Bookkeeping & Finance Assistant to support both business and personal financial operations across property, construction, and personal commitments. This is a remote UK-based role, approximately 6 hours per week, with flexibility agreed in advance. CORE RESPONSIBILITIES 1, Monthly management accounts support (P&L, cash flow, balance sheet maintenance) 2. Regular bank reconciliations, including identification and resolution of discrepancies 3. ccurate tracking of income, invoices, and outstanding receivables 4. Proactive chasing of overdue invoices and missing financial information 5. Managing and scheduling business and personal payments 6. Preparing structured financial data for external accountants (HMRC/Companies House handled externally) 7. Maintaining a clear forward view of recurring and upcoming financial obligations WHAT WE ARE LOOKING FOR We are specifically looking for someone who is: a) Experienced in bookkeeping or finance administration (not data entry only) b) Confident working with multiple accounts and incomplete or inconsistent information c) Strong in reconciliation and error detection (able to spot when something does not balance and investigate why) d) Highly proactive in chasing information and resolving gaps without repeated instruction e) Comfortable working independently and maintaining structured financial systems f) Methodical, disciplined, and consistent in follow-through This role is not suitable for someone who requires detailed step-by-step instruction for routine bookkeeping tasks. COMMUNICATION AND WORKING STYLE 1. Phone calls/messages used for day-to-day coordination and quick clarification 2. Email used for formal records (must be flagged to client via a call/message) 3. 1–2 short weekly Microsoft Teams check-ins 4. Occasional time-sensitive coordination required during the week Clear communication and responsiveness are essential due to the pace and nature of financial workflows. CONTEXT OF WORK You will support a combination of: 1. Property lettings and management accounts 2. Construction/surveying-related business activity 3. Business invoicing and operational expenses 4. Personal financial commitments (e.g. insurance, vehicles, household bills) IMMEDIATE PRIORITIES a) Full reconciliation across business bank accounts b) Review of current position with HMRC and Companies House c) Structuring payment schedules for outstanding and upcoming obligations APPLY WITH 1. Summary of relevant bookkeeping experience 2. CV 3. Availability and preferred working pattern Shortlisted candidates will be invited to a video interview.

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Contamination Report for Planning Permission sign off

Hi We need a UK based person who can provide a contamination report sign off report for a local council. We are not sure on budget hence have put this down as a placeholder. Thanks Paul

UK-Based AutoEntry Assistant – Paid Trial with Ongoing Work

We are a UK accountancy practice looking for a reliable remote admin/bookkeeping assistant to help with AutoEntry processing and bookkeeping admin. This first project is a paid trial. If it goes well, we would like to offer regular weekly work. The trial will involve reviewing a small batch of invoices/receipts in AutoEntry or a similar workflow, checking details, coding items using our instructions, and listing any unclear items instead of guessing. The type of work we need help with includes: * Reviewing invoices and receipts uploaded to AutoEntry * Checking supplier name, invoice date, invoice number, gross/net/VAT amounts * Identifying duplicates or unclear documents * Applying basic UK VAT treatment using our coding notes * Preparing items for publishing into Xero/Sage * Keeping clear notes of anything that needs review * Following written instructions carefully Essential experience: * AutoEntry, Dext, Hubdoc or similar document-processing software * Xero and/or Sage experience * Basic UK VAT knowledge * Strong attention to detail * Good written English * Comfortable working remotely and following a checklist Please include in your proposal: 1. Your experience with AutoEntry or similar software 2. Your experience with Xero/Sage 3. Whether you have worked with UK accountancy practices before 4. How you handle invoices where you are unsure of the VAT code or supplier treatment 5. Your hourly rate for ongoing work if the trial is successful Please do not apply if you prefer to guess unclear items rather than flag them for review. Accuracy and consistency are more important to us than speed.

Making Tax Digital compliance

I am a sole trader, iWork on a freelance basis and get paid a daily rate so my accounts are very simple and straightforward with only personal expenses to report. I have started MTD but just need someone to cast an eye over it to make sure I'm doing it correctly and potentially quartley help with submissions. Currently I'm using Monzo business account which is already linked to HMRC

AI-Powered SaaS App Children's Home Full-Stack Developer Needed

I'm building a web-based AI assistant for children's homes in the UK. Staff will be able to ask compliance and policy questions and receive instant, cited answers from their organisation's own documents. I have a detailed brief ready and am looking for an experienced developer to build a working prototype. The build includes: Secure multi-tenant web app (each organisation's data fully isolated) AI chat interface using the Claude API (Anthropic) Document upload and management for admins User authentication with staff and admin roles Basic audit logging I'm looking for someone who: Has built SaaS or multi-tenant web apps before Is comfortable integrating LLM/AI APIs Is UK-based or EU timezone Will sign an NDA before full brief is shared Can deliver a working prototype within 6–8 weeks

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Deployment of Musical App

I need a developer to handle the deployment of a musical Mac OS software. The codebase is ready, this a native Mac OS project. The right person will handle the transition of the code to a working state such that can be installed on a Mac computer, the frontend, user dashboard, and the admin dashboard. The task also include implementation of the UI into the software and fixing of bugs that may hinder the success of the project. If you are the right guy with past experience of working on related project, I will like to hear from you

Virtual admin support

Reliable virtual admin support needed: minimum 10 hours/month dedicated to billing tasks and social media management. Responsibilities include invoicing, expense tracking, reconciling payments, scheduling posts, drafting captions, monitoring engagement, and basic analytics reporting. Seeking a organized, proactive assistant with strong communication, attention to detail, and familiarity with common billing systems and social platforms. Timely delivery, confidentiality, and consistent availability each month are essential.

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Measured survey and existing drawings

Hello, I’m looking for an architect or draft person to carry out a measured survey of a house and provide existing floor plans, elevations and one section in DWG and pdf format. The property is a detached property approximately 150 sq m. The property is in Birmingham, UK and you will need to visit the property to arrange this.

Reputation Management and Backlinks

Hello, I need backlinks from 50 different UK based business online publications. The person will be good at outreach and successfully getting my contact onto different websites, blogs etc. I will provide all of the content and the topics. I just need someone to find the 50 websites, ideally free posts will be good to start with with paid is fine too.