Email Handling Projects

Virtual Assistant (Admin & Reporting)

Job Title: Virtual Assistant (Admin & Reporting) Location: Remote Type: Ongoing / Part-Time (PeoplePerHour) Overview We are looking for a reliable and detail-oriented Virtual Assistant to support our business with weekly reporting and general administrative tasks. This is a consistent, long-term role suited to someone who is organised, efficient, and able to work independently. Key Responsibilities Compile and produce weekly reports using provided data Gather information from multiple sources and present it clearly Carry out general, non-specific administrative tasks as required Maintain accurate records and documentation Support the wider team with ad hoc tasks Requirements Strong attention to detail and accuracy Experience creating reports (Google Sheets, Excel or similar) Ability to organise and present data in a clear, structured format Good written English Reliable, proactive, and able to work without close supervision Comfortable handling repetitive and varied admin tasks What We’re Looking For Highly organised and methodical Fast and efficient with admin work Able to follow instructions and also think independently Consistent and dependable How to Apply Please include: Examples of reports you have created (if available) Your experience with admin and data handling Your availability (hours per week) Tools/software you are comfortable using This role is ongoing and will suit someone looking for stable, repeat work with clear expectations.

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I need a pro to provide me lead

I need a freelancer to collect 22 valid UK email receipts in .eml format. Requirements: UK-based receipts (last 2 years) Correct .eml format Complete and accurate metadata Follow category guidelines (shared after hire) All personal data must be removed/anonymized Important: Only accurate and verifiable receipts will be accepted. Deadline: 24 hours after acceptance Before i accept the offer you will have to provide 3 lead Read carefully

I need a pro to provide me lead

I need a freelancer to collect 22 valid UK email receipts in .eml format. Requirements: UK-based receipts (last 2 years) Correct .eml format Complete and accurate metadata Follow category guidelines (shared after hire) All personal data must be removed/anonymized Important: Only accurate and verifiable receipts will be accepted. Deadline: 24 hours after acceptance Before i accept the offer you will have to provide 3 lead

PT EA / Legal Coordinator — Birmingham — Remote and in-person

Freelance Executive Assistant / Legal Coordinator — Birmingham — Remote with occasional in-person meetings £25–£39/hour — 5-10 hours/week, flexible I'm based in the US and need a sharp, experienced professional to help coordinate legal and financial matters on behalf of a family member in Birmingham, a young woman who is inexperienced in financial/house management/and legal matters and needs help. This is ongoing, part-time freelance work. What's involved: Liaising with solicitors handling an LPA and will with mother in longterm care near Solihull Coordinating with a US-based immigration attorney Managing a house clearance and preparing a property for rental/sale in Solihull Communicating with banks, insurance companies, and estate agents Light bookkeeping and budgeting support Keeping me informed with regular updates What I'm looking for: Experience as a legal secretary, paralegal, PA to a solicitor, or similar Someone comfortable dealing with professionals independently Organised, discreet, and responsive by email Based in or near Birmingham for occasional in-person tasks Invoices as self-employed This is a small but steady engagement — the right person could see it grow as the estate matters develop.

Integration Specialist for Self Storage SaaS with HubSpot

Summary We are seeking an experienced integration specialist to connect our self storage specific SaaS system with HubSpot. The ideal candidate will have a strong background in API integrations and a deep understanding of CRM systems. We will handle the data imports from head office. We require the most support with connecting the 2 systems in order to achieve contact synchronization, unit availability synchronization, order creation in the SaaS from HubSpot deals . If you have a proven track record in SaaS integrations and are familiar with self storage or CRM systems, we want to hear from you! Objective Integrate HubSpot with the operational storage management platform to support sales and storage operations. We are adopting a dedicated operational platform for managing storage units and tenancies across its sites. The business already uses HubSpot for sales, marketing and customer relationship management. An integration is required so that: Sales enquiries, quoting and deal management remain in HubSpot Unit management and tenancy operations are handled in the operational platform Both systems maintain consistent visibility of customers and unit status Brief 1. Objectives a. Maintain HubSpot as the sales platform Sales teams continue to manage enquiries, quotes, deals and the pipeline within HubSpot. b. Use the operational platform for storage management The operational platform will handle unit inventory, allocation of units, tenancy lifecycle and occupancy status. c. Synchronise core data between systems Both platforms should stay aligned on customer records, unit inventory, unit availability and occupancy status. d. Automate order creation When a deal reaches a defined stage in HubSpot: i. a customer record should exist in the operational platform ii. an order should be created in the operational platform iii. the order ID should be stored in HubSpot e. Provide operational visibility in HubSpot Sales and customer service staff should be able to see which units a customer occupies, unit availability and operational status directly within HubSpot. 2. Functional Requirements a. Contact Synchronization i. Create customers in the operational platform from HubSpot contacts ii. Update customer information iii. Store the customer ID in HubSpot Email will likely act as the primary matching key. b. Unit Types HubSpot should contain a representation of unit types including size, location, pricing and metadata to support quoting and deal creation. c. Storage Unit Visibility HubSpot should display unit identifiers, availability, occupancy status and associated unit type. Units remain controlled in the operational platform and read-only in HubSpot. d. Deal to Order Process When a deal reaches a defined pipeline stage in HubSpot: i. Confirm or create the customer in the operational platform ii. Create an order in the operational platform using the selected unit type iii. Store the order ID on the HubSpot deal e. Operational Updates Changes in the operational platform should update HubSpot including order creation, tenancy creation, move-in confirmation and occupancy changes. 3. Technical Context The initial concept uses HubSpot workflows, webhooks and API connections between HubSpot and the operational platform. However, we are open to recommendations on the most appropriate integration architecture. 4. Project Timeline Expected delivery timeframe: approximately 2–3 months including testing and validation. 5. What We Are Requesting We are seeking proposals covering: Recommended integration approach Estimated implementation timeline Project cost estimate Ongoing maintenance requirements (if any)

New business person

We are a design and marketing agency looking for someone for new business monthly to: Locate new clients and add to database. (you can use AI if needed) Get the best contact for the company Arrange a database of contacts to make sure we are not contacting the same people twice (we use hubspot) send out PRIVATE emails to clients and arrange calls (we will then take over) Send out PUBLIC email newsletetrs using our campaign monitor account. Apply for jobs here on PPH Search for people needing our services on SOCIAL WE HAVE: We have a specific target market and info on them we have emails set up for contact Payment will be set up as: Monthly payment for tasks £100. Additional fees for meetings booked that fit our criteria. £10 per meeting booked. Ideally UK but could be overseas also Please Apply and we will discuss the details with selected candidates.

Voiceover for Medical Films

Hi there! We’re looking for talented voiceover artists for two informative medical films for a pharmaceutical client. Please read the requirements carefully before applying. 1. Transitional Voiceover (Films 1 & 2) Voice Type: Male Accent: Soft UK accent preferred (Welsh or Scottish tones welcome) Style: Clear, natural, and warm Authentic, not overly clinical or “typical pharma” Usage: Global Media: Unbranded HCP website (BMJ platform) Email campaign Internal/non-promotional use Please include pricing for: 2-year usage 5-year usage Full buyout 2. Patient Voiceover (Film 2) Voice Type: Female Accent: German (or authentically German-sounding), fluent in English Style: Natural and easy to understand Emotionally expressive, especially when discussing symptoms Usage: Global Media: Unbranded HCP website (BMJ platform) Email campaign Internal/non-promotional use Please include pricing for: 2-year usage 5-year usage Full buyout Submission Requirements Relevant voice samples (very important) Clear pricing for each usage option Any notes on turnaround time and availability Looking forward to hearing your work!

Scalable SaaS Development (AI + CRM + Web3 Features)

Hi PPH developers, I’m working on a SaaS platform and looking for an experienced developer (or team) to collaborate with on a long-term basis. I’ll be sharing the detailed requirements and specific modules step-by-step during our chat. The project is a modern, scalable web application that combines full-stack development, AI-driven features, CRM functionality, and selected blockchain integrations. The goal is to build a robust platform that can handle real-world business workflows while remaining user-friendly and performant. Core Scope: • Full-stack development (frontend + backend architecture) • Design and development of a scalable SaaS system (multi-tenant preferred) • CRM features (user management, dashboards, workflows, analytics) • AI integration (automation, smart recommendations, or data processing depending on modules) • Blockchain integration for specific components (e.g., transactions, verification, or audit trails — not the entire system) Key Expectations: • Clean, maintainable, and scalable code • Strong understanding of system design and architecture • Experience working with APIs, databases, and cloud environments • Ability to suggest improvements and contribute to technical decisions • Good communication and reliability Nice to Have: • Experience building SaaS products from scratch • Familiarity with AI/ML tools or APIs • Experience with Web3 / blockchain use cases • UI/UX sense for building clean, intuitive interfaces We will start with smaller tasks or modules, and as I share more details, we can expand into a long-term collaboration based on performance. Let me know your relevant experience, tech stack, and examples of similar work you’ve done.

AI receptionist and connected to Google Sheets

AI Phone System – One Page Summary Objective Reduce call volume, automate routine enquiries, improve response times, and ensure no missed customer enquiries. We are a company that offers activity training and experience vouchers. System Overview Customer calls → AI Receptionist → AI identifies call type → Transfers to staff OR handles automatically (voucher, weather, staff availability) → Logs enquiry → Notifies team. Call Handling Learning enquiries: all phones Existing customers: reception + operations Training queries: reception + training + operations + management Accounts: operations Voucher calls: AI handles Flight status: AI checks dashboard Required Software Vonage – phone system (existing) Synthflow – AI receptionist Twilio – SMS messaging Make.com – automation Google Sheets – operations dashboard Google Forms – booking form Operations Dashboard Flights Today | Staff Status | Instructor Status | AI Controls | Enquiries Log Automation Features Voucher booking automation Flight status responses (GO / DELAY / CANCEL / CHECK LATER) Staff availability responses Missed call capture Implementation Steps 1. Create dashboard 2. Set up AI system 3. Add SMS integration 4. Create booking form 5. Connect automation 6. Test system 7. Forward main number to AI 8. Install reception dashboard

Short-Term Rental Listing Management & Guest Communication VA

I need an organized virtual assistant who already feels at home inside Airbnb and Vrbo dashboards. Your primary focus will be two things I can’t afford to drop: keeping my listings spotless and responding to guests quickly. Here’s what the role looks like day to day. You’ll log in, confirm that every photo, rate, rule, and calendar entry on each property is current, then handle every new message that arrives. Most messages are straightforward booking inquiries, but when an issue pops up—anything from a missing key code to a Wi-Fi outage—I’ll rely on you to troubleshoot using our house manual, then loop me in only if the problem escalates. Clear, polite English and a calm tone are essential; fast replies are non-negotiable. Deliverables I measure: • Listings on Airbnb and Vrbo reviewed and updated at least once daily • All booking inquiries answered within one hour between 8 AM–10 PM (property time zone) • Issues documented in our shared tracker with the final resolution noted If you’re already juggling listing edits, smart pricing tools, or guest chats on similar platforms, you’ll fit right in. Let me know your usual working hours and a recent example of turning an unhappy guest into a happy one.

Entry-Level Talent Sourcing Specialist

I’m looking for someone who knows how to uncover great entry-level talent and fill the top of my hiring funnel quickly. Your core focus will be sourcing not interviewing or onboarding so you should feel at home running searches, crafting outreach messages, and building shortlists. Here’s what I need from you: • Source qualified entry-level candidates using LinkedIn, major job boards, and the relevant social media channels that attract fresh graduates or early-career professionals. • Track each lead, keep notes on status, and flag promising profiles for me to review. • Provide a concise weekly report outlining the number of prospects contacted, responses received, and recommendations for improving reach. I’ll handle the interviews and subsequent onboarding steps once your pipeline is delivered, I simply need a steady stream of interested, pre-screened applicants who meet the basic requirements I will share after kickoff. If you’ve previously filled junior roles and can demonstrate creative Boolean searches, strong messaging, and solid conversion rates from connection to application, I’d like to start right away.

UK Business DATA Supplier -

I am looking for a business data supplier. Data will be independant businesses - owners name, business name, address, email, whatsapp , post code price per 1000, 10000 & 100000 + turn around time. If you can scrape any other information for direct marketing, please let us know, including LinkedIn & plastic card companies Regards Proactiv

Lead Generation & Sales Outreach for IT Support

We are a UK-based IT consultancy looking for an experienced lead generation or sales outreach specialist to help generate new business opportunities. Our services include: • IT Support for businesses • Microsoft 365 setup and management • Cyber Security & Cyber Essentials • Business email solutions • Website hosting & cloud services • Business broadband & VoIP telecoms We are looking for someone who can help identify potential business customers and initiate contact to generate leads, appointments, or opportunities. Responsibilities • Research and identify potential business clients • Generate qualified leads for IT services • Conduct outreach via LinkedIn, email, or phone • Book calls or meetings with interested businesses • Maintain a simple lead tracking list Ideal Candidate • Experience generating B2B leads • Comfortable contacting businesses (email, LinkedIn or calls) • Experience selling IT services, telecoms, or managed services is a big advantage • Good written and spoken English • Able to work independently and provide weekly updates What We Are Offering • Ongoing work for the right person • Flexible hours • Base pay plus performance bonuses for qualified leads or sales Target Customers Small and medium businesses that may require: • IT support • Microsoft 365 management • Cyber security • Business broadband or VoIP phones We are ideally looking for someone who can proactively bring in new opportunities and help grow the business. If you have experience in B2B lead generation or IT services sales, please include examples of similar work you have done.

I need a ACCOUNTS ASSISTANT to work with us for the long term!

My client is a Bed Manufacturer in the UK. They are in need of a accounts handler to create invoices for their trade customers, so the company will provide simple price spreadsheet and the chosen candidate will work using the priceless to create invoices to existing trade clients. The trade orders will be emailed and you will then create invoices using a web based accounting software. If any accounts are overdue you will then need to chase the customers by email to remind them to pay the balance. This is a exciting role for long term, please send proposal to be paid weekly in pound sterling.

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UK Accountant needed for one-off review of Ltd company

Hi, I’m looking for a UK-based qualified accountant (ACCA/ACA preferred) to carry out a one-off review of my Ltd company accounts. My previous accountant mainly handled year-end accounts and PAYE, so I currently don’t have a clear understanding of my overall financial position. Important context: This may require reviewing multiple years of accounts (potentially going back to around 2017), as I have had limited visibility over my finances over time. I am looking for a full reconstruction of my position across those years to clearly understand how my company finances have evolved. I need help to review and clarify: -Director’s Loan Account (if applicable) -Salary vs dividends across previous years -Retained profits -How withdrawals have been treated over time -How the current company balance has been built -Current company cash position and what can be safely withdrawn The goal is to fully understand: -What funds in the company belong to me -What may be subject to tax -What (if anything) can be withdrawn without additional tax -How to structure things correctly going forward What I’m looking for: -UK-based accountant with experience in small Ltd companies -Strong understanding of director’s loan, PAYE, dividends and corporation tax -Experience reviewing multi-year accounts / clean-up work -Ability to explain things clearly (non-technical language) -This is a one-off project, not ongoing bookkeeping (for now) Please include: -Your experience with similar cases -What information you would need from me -Estimated timeline and cost Budget: Open to proposals Thank you!

Operations Manager & Executive Assistant (High-Level Operator)

Overview: I run a marketing business and I’m looking for a highly capable operator to take ownership of multiple ongoing projects and act as my right-hand person. Some business related, some personal. This is not a basic VA role. I need someone who can think, organise, execute, and drive tasks to completion without needing constant direction. You will be responsible for managing projects, coordinating freelancers, handling admin tasks, and ensuring everything moves forward efficiently. As well as acting as my Executive Assistant. Your job is essentially to get things done to a high standard, or driving things to completion, that I can't or don't have the time to do. --- **Key Responsibilities:** **1. Project & Operations Management** * Take ownership of multiple business projects including: * Completing an online course (editing, structuring, uploading) * Managing website completion with developers * Coordinating legal/admin processes (UK company liquidation, insurance, etc.) * Setting up systems (payments, Stripe, workflows) * Break down tasks into clear steps and execute them * Hire and manage freelancers where needed * Ensure all projects are completed to a high standard and on time --- **2. Executive Assistant / Personal Support** * Manage day-to-day admin tasks * Arrange travel, bookings, and logistics * Organise schedules and appointments * Handle general life admin where required --- **3. Hiring & Team Coordination** * Post job listings (e.g. social media, personal brand roles) * Screen candidates and present top options * Coordinate onboarding and communication --- **4. Communication & Workflow** * Act as the central point of coordination across all tasks * Provide clear updates and next steps * Keep everything organised and moving forward --- **How We Will Work Together:** * I communicate heavily via **voice notes** - I am diagnosed ADD and this is part of the reason I require this type of assistance and structure. * You must be comfortable receiving instructions this way and converting them into actions * You should be available **7 days a week when needed** (not necessarily full days, but responsive) * You will only involve me for: * key decisions * approvals * completion of tasks that require my involvement --- **Requirements:** * Excellent written and spoken English (clear, neutral accent preferred) * Highly organised and proactive * Strong problem-solving ability * Able to take ownership and execute without hand-holding * Experience managing freelancers and projects * Comfortable with tools like Google Docs, Slack, Notion, etc. --- **Important:** * This role requires initiative — not just following instructions * You must be able to think ahead and anticipate what needs to be done * High standards are essential --- **To Apply:** Please include: 1. A brief introduction about your experience 2. Examples of similar roles you’ve handled 3. Your availability and time zone --- **Initial Engagement & Long-Term Opportunity** This role will begin with an initial 15–30 day project focused on organising and executing a defined list of tasks across the business. The goal of this initial phase is to: * get key projects completed efficiently * establish strong working processes * assess fit and performance For the right person, this has strong potential to become an ongoing, long-term role as my right-hand operator across the business. **Goal:** To have a right-hand operator who removes execution and admin from my plate, allowing me to focus only on high-level decisions and content.

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WordPress / WooCommerce Development (SEO-critical + CRM)

We are looking for an experienced WordPress/WooCommerce developer to build a new website on a staging environment, based on an existing website with strong SEO performance. This is not a simple website build. The main challenge is: - preserving SEO rankings - correctly integrating a custom CRM plugin - ensuring a smooth migration and launch ______ Project context The business rents out party and decoration items. ± 2,000 products ± 40 categories Products can belong to multiple categories Clear structure, filtering and scalability are essential ______ Project Scope - Build a new WordPress/WooCommerce website on a staging environment - Use an existing theme (no need to design from scratch) - Integrate a custom-built plugin that connects a CRM with WordPress - Structure products and data based on CRM input - Prepare full migration to live environment ______ Key Functional Requirement (Important) - This is not a traditional webshop. - There is no payment / checkout process - Products are added to a quote request (cart as quotation) - Guests can submit their selected products as an inquiry/request - The “cart” functions as a quotation request system So: - No payment gateways needed - No transactional checkout ____ Key Requirements (Critical) 1. CRM Plugin Integration - Products and data must be automatically retrieved from the custom plugin - Ensure correct mapping between CRM data and WooCommerce products - Products must support multiple category assignments - Stability and performance are crucial 2. SEO Preservation (Highest Priority) This project will fail if SEO rankings drop. You must ensure: - Existing URL structure is preserved (or properly redirected) - All 301 redirects are correctly implemented - Metadata, headings, and internal linking are maintained - XML sitemap and robots.txt are correctly configured - No indexation issues during staging/live transition ______ Process & Collaboration This is a long-term, iterative project: Build → test → feedback → improve (multiple rounds) - Close communication required - You must be comfortable working in structured feedback cycles ______ Launch & Aftercare The freelancer is also responsible for: - Supporting the go-live - Monitoring the website after launch Fixing any issues related to: - SEO drops - Broken links - Plugin/data sync issues - Performance ______ We will only consider serious candidates. Please include: - Your approach - How would you handle SEO-safe migrations? - How do you ensure rankings are preserved? - Experience - Examples of similar projects are a big plus (WordPress + WooCommerce + migrations) - Experience with custom plugins / API / CRM integrations ______ Technical approach - How you handle staging → live deployment - How you test data integrity and SEO Risk management - What are the biggest risks in this project? - How do you prevent them? ______ Important Notes - Budget is fixed. - This is not a quick build: quality and stability matter more than speed! - Communication must be clear and structured - We are looking for a long-term collaboration partner. Also for maintenance in future

Virtual Assistant Required for Legal Consultant Support

I am looking for a dependable Virtual Assistant to support my legal consulting practice on a freelance basis. The ideal candidate will manage client communications, including responding to messages, emails, and calls, as well as scheduling and overseeing online meetings and appointments. Further responsibilities include organising legal documents, supporting contract management, carrying out preliminary research, and keeping accurate records to ensure the practice runs smoothly. Key Responsibilities: Handle and respond to client messages, emails, and phone calls in a timely manner Schedule and manage online meetings and appointments Organise, file, and maintain legal documents securely Support contract review and management processes Carry out preliminary legal research and information gathering Keep thorough and up-to-date records of all client interactions Payment: $25 per hour This is a direct freelance opportunity for an individual professional. If you are organised, discreet, and experienced in virtual assistance, I look forward to reviewing your application.

Legal PA (Legal Experience Preferable)

I'm a busy barrister operaitng in NI and England and Wales. I am naturally disorganised unfortunately. I need someone to organise my practice. Primarily with: Diary management: I struggle with keeping a track of key hearing dates and when specific things are needed in each case. I want to be able to voice note, screenshot or email communications and then they can be put in a central diary. Getting info ready for VAT returns and tax for my accountant. Preferably on a monthly basis. Reminding me if I've missed something or a deadline. Tasks: I want to be able to voicenote and ask for tasks to be done e.g. tasks around my home, booking appointments. Sending out invoices. I have recently been diagnosed with ADHD so I would benefit from someone who is really organised and can jeep me organised.

Meeting Room Assitant

Dear Team, We are looking for a Meeting Room Assistant to support a book delivery scheduled in the East London area. The assistant will be required to be present at the meeting room on the agreed date to receive the delivery of computer books. The delivery team will arrive with the books and a list of names. The assistant should politely greet them, receive the books, and ensure everything is placed safely in the meeting room. If you are available to assist, please reply to this email for further details.