Data Entry Romania Projects

Native Arabic Speakers for Conversation Recording

We are currently working on an audio data collection project and are looking for native Arabic (Saudi) speakers to participate. The task involves recording natural, call-center style conversations with another speaker based on provided scenarios. The conversations will include some code-switching (mixing Arabic and English naturally). How it works: Recordings will be completed using our secure online recording tool Each conversation is around 10 minutes The task can typically be completed in ~10 minutes, though you may take up to 30 minutes if needed You will be paired with another speaker, or you may join with your own partner Scripts will be provided in advance Recording Interface: Status shows when ready to record each line Script is displayed based on your role (Agent / Customer) Each sentence has its own “Record” button Progress bar shows completion (e.g., 0/30 lines recorded) After finishing, you can submit using the “Complete Recording” button Project budget: $20–$25 per participant for up to 30 minutes If you join with your own partner, the total budget is $40–$50 per completed session (both participants included) Requirements: Native Arabic (Saudi) speaker Comfortable speaking both Arabic and English Access to a quiet environment for recording Recording Specifications: 16 kHz preferred (8 kHz acceptable) To ensure transparency and trust, we are happy to sign an NDA (Non-Disclosure Agreement) before starting the task. If you are interested, please apply with: Your availability We will share full project details with shortlisted candidates.

Lead Researcher Needed

We are building a serious outreach pipeline and need a reliable researcher to help us identify adult creators, webcam models, and management agencies for business development and partnerships. You will be responsible for finding relevant, active, high-potential contacts and presenting them in a clean, structured format. We are looking for someone who understands how to research properly — not someone who dumps random data into a spreadsheet. Your role: Identify creators and agencies in the adult creator space Find profile links, public contact details, and business/contact pages Research across creator platforms, agency websites, Reddit, X, Instagram, directories, and related sources Build a structured lead database for outreach Deliverables: For each contact, provide: Name Platform/profile links Agency/company name if applicable Public email/contact form Country Niche/category Notes on fit/relevance What matters to us: Accuracy Relevance Clean presentation Fast delivery Good judgment Please apply with: A short introduction Similar work examples Your pricing Your estimated turnaround time Paid test first. Ongoing work for the right person.

UI/UX Designer — AI Infrastructure Product (early-stage startup)

We are an early-stage deep-tech startup building infrastructure for distributed AI workloads. Our product enables AI tasks to run across a global network of machines, with a strong focus on reliability, security, and observability. We are currently working on internal tools and interfaces that help visualize and manage complex system behavior — and we’re looking for a designer who can help us shape these experiences. --- What you’ll work on • Designing clean and intuitive interfaces for complex systems • Creating UI for internal tools and monitoring environments • Visualizing system states, metrics, and workflows • Improving usability of data-heavy interfaces • Contributing to early product design decisions --- What we’re looking for • Experience in UI/UX design (web-based tools or dashboards is a plus) • Ability to simplify complex information into clear interfaces • Strong sense of layout, hierarchy, and visual clarity • Attention to detail and consistency • Comfortable working with evolving product requirements

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Developer need for a (n8n + Supabase + Frontend + AI workflows)

Experienced developer needed to finish existing web app (n8n / Supabase / Frontend / AI) I need a strong developer to help finish a partially built web app. This is not a scratch build. The core product, user flow, database direction and automation logic already exist. I need someone who can step into the current setup, quickly understand it, identify what is missing, and complete the build properly. The platform accepts user-submitted data via web/email, processes it through n8n workflows and AI integrations, stores structured outputs in Supabase, and displays personalised results in a frontend dashboard. A major part of this role is the n8n side, so I am specifically looking for someone with genuine hands-on experience in n8n, Supabase, frontend integration, debugging, and production-ready implementation. Main work: - Complete frontend integration - Finish and clean up n8n workflows - Ensure stable Supabase integration - Connect frontend, automation and database cleanly - Improve AI / structured JSON reliability - Fix broken logic, incomplete flows and loose ends - Help get the app into a usable, launch-ready state You should be comfortable with: - Auth-connected frontend logic - Supabase data integration - Dashboard/history views - Email, text or document-based workflow processing - AI API integration - JSON/schema-based outputs - Retries, fallbacks and failure handling - Saving clean records and updating statuses correctly - Debugging partially built systems Please apply only if you have real experience with: - n8n - Supabase - Frontend web app development - API integrations - AI integrations - Taking existing products over the line Please do not apply if: - You only do UI/design - You only do prompt experimentation - You want to rebuild everything from scratch without a strong reason - You are guessing your way through n8n or Supabase - You send generic copy-paste proposals To apply, please send: - A short summary of your relevant experience - Examples of work using n8n + Supabase - Examples of existing builds you finished or rescued - Confirmation that you are comfortable across frontend + n8n + Supabase - Your availability over the next 2-4 weeks - A brief note on how you would approach auditing and completing this project Important: I am only looking for someone with genuine hands-on experience who can help finish a real working system, not experiment on a live project.

Native Chinese Speakers for Conversation Recording

We are currently working on an audio data collection project and are looking for native Chinese speakers (Simplified / Traditional / Hong Kong) to participate. The task involves recording natural, call-center style conversations with another speaker based on provided scenarios. The conversations will include some code-switching (mixing Chinese and English naturally). How it works: • Recordings will be completed using our secure online recording tool • Each conversation is around 10 minutes • The task can typically be completed in ~10 minutes, though you may take up to 30 minutes if needed • You will be paired with another speaker, or you may join with your own partner • Scripts will be provided in advance Recording Interface: • Status shows when ready to record each line • Script is displayed based on your role (Agent / Customer) • Each sentence has its own “Record” button • Progress bar shows completion (e.g., 0/30 lines recorded) • After finishing, you can submit using the “Complete Recording” button Project budget: • $20–$25 per participant for up to 30 minutes • If you join with your own partner, the total budget is $40–$50 per completed session (both participants included) Requirements: • Native Chinese speaker (please specify Simplified / Traditional / Hong Kong) • Comfortable speaking both Chinese and English • Access to a quiet environment for recording Recording Specifications: re transparency and trust, we are happy to sign an NDA (Non-Disclosure Agreement) before starting the task. If you are interested, please apply with: • Your availability We will share full project details with shortlisted candidates. Attached sample Recording script

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Meta & Google Ads Management

Google & Meta Ads Freelance Role Fee Structure: This role will be compensated on a monthly retainer basis. The retainer can be discussed and agreed upon depending on the scope of work. - Meetings with clients once a month - Reports and performance updates - Added to Slack for quick requests - Responsible for results - Work closely with us to create the best ads for our clients Role Overview Working under the name Bam Bam Social as a freelancer. We are looking for a results-driven Google Ads & Meta Ads Manager to execute and optimise paid advertising campaigns across Google and Meta platforms. The ideal candidate will have a strong analytical mindset, a creative approach to campaign strategy and a proven track record of driving growth through paid media. Key Responsibilities - Manage paid campaigns across Google Ads (Search, Display, YouTube, Shopping) and - Meta (Facebook & Instagram) - Conduct keyword research, audience targeting, and competitor analysis - Work closely with BBS on compelling ad copy and brief creative assets for high-performing campaigns - Monitor and optimise campaigns to improve ROAS, CTR, and conversion rates - Manage budgets and allocate spend effectively across channels - Track performance using tools such as Google Analytics, Meta Ads Manager, and other reporting platforms. - Generate regular performance reports with actionable insights - Stay up to date with platform updates, trends and best practices Requirements - Proven experience managing Google Ads and Meta Ads campaigns - Strong understanding of PPC, paid social and conversion tracking - Experience with Google Analytics (GA4) and reporting tools - Analytical mindset with the ability to interpret data and optimise performance - Ability to manage multiple campaigns and budgets simultaneously Preferred Qualifications - Google Ads certification - Experience with e-commerce or lead generation campaigns - Familiarity with conversion tracking, pixels and tagging (Google Tag Manager) - Experience scaling campaigns with high budgets Key Skills - Data analysis & reporting - Campaign optimisation - Audience targeting - Budget management - Creative testing

Promo video for landing page

We're a full service digital agency helping to attract new leads, convert those leads and automate business operations. I want a short form promo video for my growth marketing system. This will be aimed at small businesses home services etc and highlight what's included: Professional smart website / lead generation optimised with forms and exit pop-ups / local SEO starter included / bespoke chatbot for website and social media pages / marketing system with smart automation like lead notification, nurture campaigns (email and SMS), professional quoting / invoicing all through a desktop and mobile app. The system also tracks opportunities and shows insightful data through dashboards. This is a done for you service. Monthly rolling contract (no tie ins) starting at £99 per month with a set up investment. Main points I want to emphasize - attract, convert and automate marketing and business operations Call to action - arrange a discovery call Design wise my website is https://oak-digital.co.uk/ Please use the same branding (I'm a fan of the small images of people for example in my service breakdowns) Initially I just want an explained promo for short form social media and landing page hero

I need an experienced AI engineer

We are hiring a Senior AI Engineer to own and accelerate AI capabilities across the platform — from customer-facing features to internal agentic workflows and production-grade AIOps. This is a high-impact, hands-on role where you will shape the next generation of AI systems and directly influence customer experience, product velocity, and operational efficiency. The Opportunity You will lead development across three core pillars: - AI Product Engineering – Ship core AI-powered features — intake, scheduling, session notes, billing automation, and more. - AI Foundations / Enablement – Build reusable primitives, evaluation tooling, and golden paths. - Agentic Workflows & AIOps – Create AI agents that automate operational work and support internal operations. What You’ll Do AI Product Engineering (Customer-Facing Features) - Build AI features end-to-end: requirements → design → implementation → rollout → evaluation. - Implement LLM-backed workflows including summaries, extraction, structured output, copilots, billing scrubbing, and guided automation. - Collaborate across Product, Design, QA, and Clinical SMEs. Own AI-powered improvements across: RCM, scheduling, intake, documentation, reporting, customer support automation. AI Foundations / Enablement - Create reusable AI primitives: prompt templates, agent patterns, tool schemas, safety guardrails, retrieval modules. - Build evaluation harnesses and continuous regression testing. - Enable developer productivity via AI coding tools and best practices. - Establish “golden paths” for consistent and safe AI feature delivery. Agentic Workflows & AIOps - Develop in-platform agents for billing checks, eligibility validation, claim scrubbing, data cleanup, workflow routing, and anomaly detection. - Build AIOps capabilities: incident summaries, RCA suggestions, intelligent alerts, correlation. - Integrate with telemetry systems for intelligent operations. LLMOps / Production-Ready AI - Implement monitoring, cost governance, retries, fallbacks, and safe-mode behavior. - Own prompt/model evaluation frameworks and online QA metrics. - Ensure HIPAA-aligned data flows: privacy controls, redaction, audit logs, PHI boundaries. Data & Infrastructure - Build vector stores, embeddings, retrieval workflows, and knowledge bases. - Partner with data engineering for eval datasets and rulesets. - Contribute to scalable infrastructure for AI agents and async workflows. Tech Stack - AI Platforms: Azure OpenAI, OpenAI, Anthropic, Bedrock - Frameworks: RAG, agents, orchestration - Backend: .NET, Node.js, Python - Data: SQL Server, Postgres, Redis, vector databases - Observability: Grafana, Loki, Prometheus, OpenTelemetry - Cloud: Azure, AWS, Docker, Kubernetes - AI Dev Tools: Copilot, Claude Code, Cursor, Kiro What You Bring - 5–10+ years building production software systems. - Hands-on experience delivering LLM-powered features or AI agents. - Strong engineering fundamentals. - Experience with LLMOps, safety, monitoring, evaluation. - Strong cross-functional communication. - Healthcare / HIPAA experience a plus. - Fluent English

Google Ads Specialist

To support the execution and performance optimization of upcoming campaigns, we are seeking a Google Ads Specialist to join us on a 03-month project engagement. This opportunity is ideal for candidates with strong professional expertise, a performance-driven mindset, and hands-on experience in planning, managing, and optimizing advertising campaigns across Google platforms. Key Responsibilities Develop strategic plans and execute Google Ads campaigns in line with project objectives Monitor, analyze, and optimize campaign performance based on key metrics Collaborate with relevant teams to enhance content quality, messaging, and conversion performance Prepare regular reports and provide recommendations to improve budget efficiency and campaign effectiveness Requirements Proven hands-on experience in implementing and optimizing Google Ads campaigns Strong understanding of keywords, campaign structure, budgeting, bidding strategies, and performance metrics Ability to analyze data, interpret reports, and propose effective optimization solutions Professional working style, proactive mindset, and strong sense of responsibility toward deadlines Project Details Duration: 03 months Working arrangement: [Remote/Hybrid/Onsite] Compensation: Negotiable, based on experience and capabilities

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Need classic asp code on my websites updated to asp.net etc

Update legacy Classic ASP sites to modern ASP.NET: migrate Classic ASP code and MySQL/Access/Excel-derived databases to ASP.NET, rebuild or replace the backend order-processing system, remove Sage Pay and integrate a modern e-commerce payment gateway, and restore integrations with Amazon and eBay. Tasks include diagnosing broken pages, rewriting data-access scripts, ensuring secure server deployment, and delivering tested, documented code. Budget-conscious proposals welcome with estimated timeline and cost. Websites: doubleimage.co.uk and uksafetysigns.co.uk.

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Landing Page + Admin Dashboard Developer Needed

We are currently in the early planning phase of building a larger digital platform, and at this stage, we’re looking for a skilled developer to create a clean, modern landing page that will act as the public face of our brand. The goal of this page is to capture early interest and allow users to pre-register before the full platform is developed. This is a focused, pre-launch project where simplicity, performance, and user experience are key. The main requirement is to design and develop a fully responsive landing page that works seamlessly across mobile, tablet, and desktop devices. The page should include a user-friendly pre-registration form to collect basic user information such as email addresses. This data should be stored securely in a database and must be easily exportable as a CSV file for future use. In addition to the landing page, we also require a simple admin dashboard where we can monitor user activity. This dashboard should allow us to track the total number of sign-ups as well as view daily registration trends in a clear and organized way. The project should be deployed on platforms such as GitHub or Vercel, with clean and maintainable code provided as part of the final delivery. We are open to the technical approach, but preference will be given to developers experienced with modern frameworks such as React or Next.js, along with backend solutions like Firebase, Supabase, or Node.js. A good eye for design and user experience is highly valued, as the landing page should feel professional, fast, and conversion-focused. Deliverables: - A fully responsive landing page (hosted on GitHub or Vercel). - A database of pre-registered users that can be exported as CSV. - An admin dashboard to track the number of daily sign-ups.

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AI Coordinator

AI Operations Expert for Multi-Channel Ecommerce Overview I run a fast-growing online brand selling through multiple storefronts. I need help from an AI operations expert to streamline our marketing and operations across all platforms. Scope of work - Clone and redeploy marketing assets across Amazon, Etsy, TikTok Shop, website, eBay, Facebook, and Instagram. - Design automated funnels turning social followers into customers using chatbots and dynamic offers. - Monitor and optimize AI stack, including data pipelines, prompt tweaking, insights surfacing, and documentation. - Ensure platforms pass brand-review spot checks and deploy unified creative assets. - Develop automated funnels ready for attribution from first social touch to checkout. - Create a clear dashboard or weekly report with performance metrics and system alerts. - Document step-by-step SOPs for junior team members to run basics. References - Current tools: Shopify, Zapier, Klaviyo, Meta Ads Manager, Amazon Ads, ChatGPT; Open to Make, Tray.io, Manychat. Additional information I'd love to hear how you can prove a more efficient mix of tools. Let's set up a call and map the roadmap together. Company details - I run a fast-growing online brand with storefronts on Amazon, Etsy, TikTok Shop, website, eBay, Facebook, and Instagram. - Ecommerce Automation Type Data syncing, Marketing campaign, CRM workflows, Task automation, Email automation ntegration Points Website, Shopify, Social Media, Email Platforms , , , Websites, , , Instagram, Shopify, Zapier Ideal candidate (Optional) Budget and timeline (Mandatory)

Social Media Customer Attraction Campaign

I need a results-driven social-media push that will bring new online customers to my business. The core objective is straightforward: convert fresh eyes into loyal buyers through engaging posts, compelling ad creatives, and consistent community interaction. You’ll take charge of the entire funnel on the platforms you feel suit us best—whether that’s Facebook, Instagram, TikTok, or a smart mix—optimising each channel to pull qualified traffic straight to our store. Insightful audience research, scroll-stopping visuals, persuasive copy, and data-led A/B testing should shape every step. By project end I expect: • A clear social strategy document outlining target personas and platform tactics • A 30-day content calendar with captions, hashtags, and asset guidelines • Three ad sets ready to launch, each complete with creative, copy, and audience parameters • A simple reporting template so I can monitor reach, engagement, and conversions If you’re confident you can spark real growth and you have examples of campaigns that turned followers into paying customers, let’s talk.

AI Automation Consultant

Company Overview Elegant Enterprise-Wide Solutions, Inc. is a government-focused IT services and consulting firm delivering innovative, enterprise-scale solutions across Federal, State, Local, Defense, and Intelligence sectors. With deep experience in complex environments, we specialize in software development, data analytics, cloud computing, cybersecurity, IT engineering, and business process automation—helping organizations modernize systems, improve efficiency, and achieve mission-critical outcomes. Position Overview Elegant Enterprise-Wide Solutions is looking for an experienced AI Consultant on a project-based / on-demand engagement model to design and implement AI-driven solutions that automate and enhance our Process. This role is best suited for a self-driven professional who can independently deliver outcomes and work on specific assignments with defined deliverables and timelines Engagement Model • Type: Freelance / Independent Consultant • Work Mode: Remote Required Qualifications • 4–8 years of experience in AI/ML, automation, or related domains • Hands-on experience with LLMs (e.g., GPT-based solutions, prompt engineering) • Strong understanding of automation workflows and APIs • Experience with tools such as: o Python, APIs, automation tools (Zapier, Make, Power Automate, etc.) • Ability to independently design and deliver solutions Application Requirements Interested candidates should share: • Relevant project experience • Examples of AI/automation solutions built • Tools and technologies expertise Availability and expected commercial terms (per project) Note: IST Time zone people are Preferred.

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Formal Educational E-book Copywriting

I’m developing an e-book that will serve as a clear, information-rich resource for readers, and I need a skilled copywriter who can shape the entire manuscript. The copy must educate above all else, presenting facts and guidance in a structured, thoroughly researched manner while maintaining a polished, formal tone throughout. Scope of work • Outline refinement (or creation, if you recommend changes) to ensure a logical flow from introduction to conclusion. • Full draft of the e-book, estimated at 12–15K words, built around the outline. • Two revision rounds focused on accuracy, clarity, and consistency of voice. Key expectations • Evidence-based content: cite reputable sources where claims or data are included. • Formal yet engaging language—think industry white paper rather than casual blog. • Smooth transitions and clear explanations so a professional audience can absorb information quickly. • Delivery in an editable format (Google Docs or Word) with headings styled for seamless conversion to EPUB or PDF. If your portfolio features long-form, instructional copy written in a formal register, I’d love to see it. Let me know your proposed timeline for outlining, drafting, and revisions, and highlight any subject-matter expertise that would strengthen the material.

Senior AI/ML Engineer

I’m upgrading our risk-and-compliance platform and need an EU-based engineer who can blend robust software craftsmanship with hands-on machine-learning expertise. The mandate is to automate decision-making across key customer-facing features by fusing classical ML techniques with Large Language Models. You’ll design the end-to-end pipeline in Python, harnessing PyTorch, TensorFlow or scikit-learn to train, evaluate and continuously improve models, then ship them as production-ready services that scale and stay maintainable. Solid experience integrating models into distributed systems, setting up meaningful evaluation metrics and communicating findings to non-technical stakeholders will be crucial, as you’ll work side-by-side with product, legal and data teams. Deliverables I’ll review: • Clean, well-documented Python codebase that builds, tests and deploys the chosen models • Containerised service or microservice exposing the decision-automation endpoint • Evaluation report covering model performance, drift-monitoring strategy and rollback plan If you have 4+ years of professional software engineering in production ML settings and can articulate your design choices clearly in English, I’d like to hear how you would tackle this challenge.

Chrome Browser E-commerce Automation Tool

I am building an AI-driven workflow that takes products from Amazon and publishes them on eBay automatically. The core of the job is a Chrome-based extension tool that behaves like a real seller listing a real item while staying invisible to the marketplaces’ anti-bot systems. Here is what the first milestone needs to achieve: • Seamlessly capture product data on Amazon and generate a ready-to-publish eBay listing, complete with descriptions, high-resolution images, category and tag placement, plus accurate pricing and shipping details. • Provide a clean UI where I can fine-tune the listing before it goes live. • Run inside a real Chrome instance (not a headless fallback) and randomise fingerprints, timing and mouse events so it passes browser-integrity checks. • Code written in a modular way so we can add price synchronisation and inventory management later. This is an ongoing project; once the initial listing creation flow is stable, we'll iterate on scheduling, bulk uploads and deeper AI research features, so clean architecture and test coverage are critical from day one.

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Reaction Training & Hand-Eye Coordination Platform

ReactMotion is a proprietary cognitive performance platform developed by ReactForge. It is built to train and measure reaction time and hand-eye coordination using standard webcam technology connected to a PC or laptop, requiring no specialized hardware. The platform uses real-time computer vision to capture, analyze, and score a user's physical response to on-screen stimuli. It is designed to serve a broad population: from youth athletes building foundational reaction speed to senior adults maintaining neuromotor sharpness to training elite athletes to maximize cognitive performance. ReactMotion is not a peripheral device product. It is a software-first platform that turns any device with a webcam into a certified reaction training tool. The goal is to make professional-grade reaction and hand-eye coordination training accessible, measurable, and scalable. We're looking for talented developer who thrives on innovation to bring a product from prototype to production. You will be the technical lead on ReactMotion, working directly with the ReactForge founder to define architecture, build features, and ship a platform that is ready for institutional adoption. As Lead Developer, you will be responsible for: Rebuilding the prototype into production-grade code Integrating with Supabase and the ReactForge data layer Designing the webcam + computer vision pipeline Ensuring performance on consumer grade hardware Build the scoring and analytics engine Establish the technical architecture for scale Design the user-facing training interface Collaborating on product roadmap and feature prioritization Required Skills: React or Next.js (frontend) JavaScript / TypeScript WebRTC or getUserMedia API for webcam access Canvas API or WebGL for rendering Supabase (auth, database, storage) REST API design and implementation Git and collaborative development workflow Additional skills that would be an asset: MediaPipe or TensorFlow.js experience Computer vision background Prior work on real-time data capture applications Sports technology, health tech, or EdTech domain experience Experience with AI-assisted development workflows The Lead Developer will be evaluated against the following milestones: Webcam capture pipeline functional, basic reaction drill running end-to-end Core drill library complete (5 drill types), scoring engine live Athlete dashboard, session history, and export to PDF operational Coach dashboard, drill builder, and Supabase integration complete ReactView integration live, API layer documented and tested Platform commercially deployable for first institutional pilot ReactMotion already works with a working prototype. This role is not about building from zero. It is about taking a functioning prototype and turning it into a live platform. To be considered, a concise reply must be received for all 3 interview questions.

Statistical Review for Academic Paper Spss

I am looking for a freelancer experienced in statistical analysis for academic research to review and verify the analyses of an already completed study based on reviewer comments from a peer-reviewed journal. The dataset (Excel) and manuscript are already prepared. The task mainly involves checking the previous analyses and addressing specific reviewer comments. Table descriptions are already written, so no interpretation or writing of results is required. Tasks may include: • Verifying statistical results • Reporting full statistics if required (t/F, df, p, CI) • Applying multiple-comparison correction if needed • Checking age-related analyses • Ensuring consistency across tables, results, and regression outputs Note:The raw dataset is almost identical to the previously analyzed file. There are only three additional participants, possibly removed during earlier data cleaning, and these cases are already identified in the file. Files provided:• Reviewer comments • Manuscript and tables • Excel dataset and coding sheet Please include:• Your experience with academic statistical analysis • Software used (SPSS, R, Stata, etc.) • Estimated timeline • Your quotation All the best

Integration Specialist for Self Storage SaaS with HubSpot

Summary We are seeking an experienced integration specialist to connect our self storage specific SaaS system with HubSpot. The ideal candidate will have a strong background in API integrations and a deep understanding of CRM systems. We will handle the data imports from head office. We require the most support with connecting the 2 systems in order to achieve contact synchronization, unit availability synchronization, order creation in the SaaS from HubSpot deals . If you have a proven track record in SaaS integrations and are familiar with self storage or CRM systems, we want to hear from you! Objective Integrate HubSpot with the operational storage management platform to support sales and storage operations. We are adopting a dedicated operational platform for managing storage units and tenancies across its sites. The business already uses HubSpot for sales, marketing and customer relationship management. An integration is required so that: Sales enquiries, quoting and deal management remain in HubSpot Unit management and tenancy operations are handled in the operational platform Both systems maintain consistent visibility of customers and unit status Brief 1. Objectives a. Maintain HubSpot as the sales platform Sales teams continue to manage enquiries, quotes, deals and the pipeline within HubSpot. b. Use the operational platform for storage management The operational platform will handle unit inventory, allocation of units, tenancy lifecycle and occupancy status. c. Synchronise core data between systems Both platforms should stay aligned on customer records, unit inventory, unit availability and occupancy status. d. Automate order creation When a deal reaches a defined stage in HubSpot: i. a customer record should exist in the operational platform ii. an order should be created in the operational platform iii. the order ID should be stored in HubSpot e. Provide operational visibility in HubSpot Sales and customer service staff should be able to see which units a customer occupies, unit availability and operational status directly within HubSpot. 2. Functional Requirements a. Contact Synchronization i. Create customers in the operational platform from HubSpot contacts ii. Update customer information iii. Store the customer ID in HubSpot Email will likely act as the primary matching key. b. Unit Types HubSpot should contain a representation of unit types including size, location, pricing and metadata to support quoting and deal creation. c. Storage Unit Visibility HubSpot should display unit identifiers, availability, occupancy status and associated unit type. Units remain controlled in the operational platform and read-only in HubSpot. d. Deal to Order Process When a deal reaches a defined pipeline stage in HubSpot: i. Confirm or create the customer in the operational platform ii. Create an order in the operational platform using the selected unit type iii. Store the order ID on the HubSpot deal e. Operational Updates Changes in the operational platform should update HubSpot including order creation, tenancy creation, move-in confirmation and occupancy changes. 3. Technical Context The initial concept uses HubSpot workflows, webhooks and API connections between HubSpot and the operational platform. However, we are open to recommendations on the most appropriate integration architecture. 4. Project Timeline Expected delivery timeframe: approximately 2–3 months including testing and validation. 5. What We Are Requesting We are seeking proposals covering: Recommended integration approach Estimated implementation timeline Project cost estimate Ongoing maintenance requirements (if any)