Virtual Assistant Italy Projects

Virtual Assistant (VA) for Outreach

We’re looking for a detail-oriented and reliable Virtual Assistant to support outreach efforts and screen potential partners for our exclusive luxury watch drops. Your main responsibilities will include researching and identifying potential collaborators (influencers, resellers, affiliates, consignment sellers, hotel concierges, wellness spas, restaurants, private sports clubs, luxury car rentals, art galleries, men's grooming, yacht charters etc.), initiating contact, managing replies, and qualifying leads based on clear criteria. Key Responsibilities: - Research and identify suitable potential partners in the luxury/lifestyle space - Send personalized outreach messages (DMs, emails, etc.) - Follow up with leads and manage communications - Pre-screen and qualify interested partners - Maintain records of contacts and outcomes in a spreadsheet or CRM Ideal Candidate: - Strong written English skills - Experience with outreach and lead generation (LinkedIn great - if you have experience with tools like PhantomBuster, even better!) - Organized and proactive communicator - Familiarity with luxury/lifestyle markets is a plus Available to work 1–2 hours per day (initially), with flexibility to grow

Virtual Assistant Needed for Communication & Scheduling

Hi there! I’m looking for a reliable Virtual Assistant to help manage client communication and scheduling. This role includes responding to client messages, emails, and calls, as well as booking online meetings and appointments. Key Responsibilities: - Respond to client messages, emails, and calls - Schedule and book online meetings and appointments Requirements: - Proven experience as a virtual assistant or in administrative support - Strong communication and organizational skills - Ability to multitask and manage client interactions professionally If you have experience providing virtual assistant services and are available to help, please submit your proposal.

Virtual Assistant Wanted to Manage my Email & SMS Marketing

I'm looking for a skilled Virtual Assistant who can set up, manage, and grow my email and SMS marketing. I have a contact list but haven’t started using it yet, so I need someone who can take the lead on building the systems, creating content, and managing the process long-term.

New construction in Italy

We bought an old house in Italy, which we want to knock down and rebuild in a modern, but still Italian style. With AI you can create a lot of images, but I would like to have an architectural drawing with more or less the same base of the current house, reused the stones for the walls combined with wood and big windows and a terrace on the first floor, where the kitchen and living area should be. The rooms (4) should be below with 2 en-suite and a separate bathroom. The base is 10m x 10m and in the basement we think of having a gym, a cellar and other amenities.

Virtual Assistant - Data Entry (Transcript Meta Data)

I'm looking for a manual data entry freelancer to fetch data from few different websites according to the specified guided steps from me. Key Responsibilities: - Follow the guided steps instruction carefully and perfectly - Make at least 15 transcript & meta data a week. Ideal Skills: - Strong in learning and understanding in SOP (standard operation procedure) - Excellent reporting skills - Proficiency in AI software tool like chatGPT - Ability to use canvas (or willing to learn it) Experience: - Prior experience in using AI softwares - Experience with YouTube content creation is a plus This is a great opportunity for those with a passion for finance and/or content creation. Budget is $5 for every 5 transcript & meta data for our YouTube's video. We will be expecting you to make at least 100 transcript & meta data. The job steps are very easy once you get familiar, it's a routine job that you need to do for long-term period. It would takes you less than 30 minutes for each video, so expecting to finish in less than three hours for every 5 transcript & meta data.

Seeking Spanish and English speaking VA (Virtual Assistant)

Hola, I need someone to start immediately. I'm seeking someone who is fluent in English and Spanish from anywhere in the world. I live in Mexico and need help since I don't speak fluent Spanish. You need to be around at least 1-2 hours during the day US CST time around 1 pm or earlier, to make calls to businesses. Other tasks can be done later on. If you aren't in Mexico, I will give you a way to make calls. This is part time work around 3-10 hours per week for someone who works from home, is intelligent, can read and follow English instructions easily, doesn't get upset by every little thing, doesn't make me repeat myself all of the time, can handle a strong honest personality, is reliable, respectful, and is a fast worker. Some of the tasks will be: 1. Calling or messaging stores, the landlord, etc. to discuss problems with regards to something I bought from them. 2. Finding me stores that have what I need (online research). 3. Placing hiring ads and screening people on FB for a cleaning lady, or anyone else I may need to hire. The flat rate is just a placeholder for several hours of work. Please message with your experience and more details. Gracias

Virtual Executive Assistant (Part-Time, Growing Role)

Virtual Executive Assistant (Part-Time, Growing Role) We’re a fast-moving business looking for a brilliant Virtual Executive Assistant to support our two founders and help keep everything running smoothly behind the scenes. You’ll be the person making sure customers are happy, the team is organised, and small problems are solved before they become big ones. This role starts part-time (1 day a week) and could grow over time if it’s a great fit. What You'll Be Doing: - Replying to customer emails and helping solve their problems - Keeping things organised with data entry and admin tasks - Posting job adverts and supporting recruitment - Scheduling social media posts (training provided if needed) - Writing and publishing simple SEO blog posts - Checking in with different team members and supporting them where needed - Helping the founders stay organised and updated - Gathering customer reviews and helping track feedback - Doing light research on competitors and industry trends - Drafting simple content for emails and marketing We’d Love to Find Someone Who: - Writes and communicates clearly and professionally - Is super organised and loves ticking things off a list - Can work independently and get things done without hand-holding - Feels confident talking to different people across the team - Has a positive, problem-solving attitude - Can pick up new tools and systems quickly (Google Docs, social media scheduling, etc.) Bonus Skills (Not Essential, But Nice): - Experience with Shopify, WordPress, or Canva - Previous VA, admin, or customer service experience - A love for design, tech, or lifestyle brands would fit our vibe! The Details: Part-time, remote (start with 1 day per week) Flexible working hours Room to grow the role if it’s a great fit To Apply: Tell us a bit about yourself, your experience, and why this role sounds like a good fit for you. If you have any examples of past work or references, even better!

VA for Posting Blogs + Canva Images + TikToks

We’re a UK-based accountancy firm looking for a reliable and skilled virtual assistant to support our content publishing process. This will be a monthly recurring role covering approximately 10 blogs per month. Each blog will be provided in Google Docs. For example: Blog Example: https://docs.google.com/document/d/1ZXrfL82HLTpzMVbH_3XUQnJfDBiBqpsiK4fEBijOMro/edit?usp=sharing ✅ What you’ll need to do for each blog:

Email Outreach Assistant – Cold Email Setup & Management

Hi there! I’m looking for a smart, detail-oriented virtual assistant or freelancer to help manage and send a cold email campaign to recruiters on behalf of my company, Neuroworx – a behavioural science consultancy that helps companies hire better, faster, and fairer.

Virtual Admin Assistant – Short Term Rental Sector Advert:

Role Overview: An experienced virtual administration assistant is sought to manage the day-to-day operations of a growing short-term rental service. Role Prerequisite: The candidate shall be self-employed, have other clients, and work as a sole trader or through their own limited company. Role Availability and Experience Details: Work Hours Availability & Working Time Per Day: The candidate will be available for this role during the following hours: • Days: Monday to Friday • Time: 09h00 to 17h30 The working schedule entails a total of one (1) hour of work during this time frame. The candidate will finish their duties as soon as this one (1) hour of work is completed. Experience Requirements: Experience in the short-term rental market is not a prerequisite for this role. Candidates without prior experience in this sector are welcome to apply. Key Requirements: • Strong keyboarding skills • Attention to detail • Intermediary Proficiency in MS Office applications including: • MS Excel (formulas, data sorting, and filtering) • MS Word Excellent written English for clear electronic correspondence, Located within the UK for compatibility with business hours, Enthusiasm for providing top-notch customer service, Independence in handling various general office tasks efficiently. Desired Skills: French language skills are a plus but not essential, as online platforms have translation tools. Responsibilities: • Inputting reservation data into Excel sheets with accuracy and speed • Editing or designing marketing materials • Communicating electronically with clients, suppliers, and property owners

Seeking for a Diligent Virtual Assistant

We are seeking a skilled and seasoned virtual assistant to join our team and keep us productive and well-organized. This could be the ideal position for you if you enjoy taking on a range of activities and do well in a remote work setting! We require strong proficiency with project management software (e.g., Trello, Asana), Google Workspace, and Microsoft Office. Outstanding multitasking and time management skills to easily meet deadlines. Professional and clear written and vocal communication abilities. Having prior expertise with basic bookkeeping, email coordination, or social media administration would be advantageous. You will have the freedom to work from any location because this is a completely remote employment. If you're prepared, tech-savvy, and well-organized

Virtual Assistant for Electrical Testing Business (UK Hours)

Location: Remote (UK-based preferred, but open to international applicants who can work UK hours) About the Role: We're looking for a proactive and professional Virtual Assistant to support our growing electrical testing business. You’ll be the first point of contact for many of our clients, so fluent (ideally native) English and excellent communication skills are essential. Key Responsibilities: Answering incoming phone calls during UK business hours Managing voicemails and following up promptly if unavailable Responding to customer emails and enquiries Scheduling appointments and managing calendars Light admin and customer service tasks Liaising with engineers where needed Requirements: Fluent, ideally native, English speaker Must be available to work Monday to Friday, 9am–5pm UK time Ability to answer most calls live, with voicemail backup for occasional conflicts (e.g. Zoom calls, short personal appointments) Experience in customer service or admin roles High-speed internet and quiet working environment Professional, friendly, and organised Preferred: Based in the UK Familiarity with the electrical or trades industry

Virtual Digital Marketing Assistant Needed

CREATIVE COPYWRITING AGENCY LOOKING FOR A VIRTUAL DIGITAL MARKETING ASSISTANT Hello, you. How’s the job hunt going? While we’re sure you’re loving every painstaking beautiful moment…maybe, just maybe it’s coming to an end. We know you’re probably picky. We also know you’re likely to be shopping around. But that’s a good thing from where we’re sitting. Our growing team is made up of people who happily chose us…and vice versa. A mutual choosing, if you will. (FYI - we’re pretty picky too). And now we’re looking for a part-time experienced virtual marketing assistant to join our marketing team to help us execute and implement our company marketing strategies. You will also get the chance to take part in the creative processes and provide ideas to help achieve our goals. Your role will cover helping with the marketing of our world-renowned copywriting agency as well as the management of our reputable online Copywriting Academy. QUICK INTROS FIRST? We’re The Creative Copywriter. With years of rapid growth under our belt and world-leading content strategists at the helm, we’ve earned our stripes as a leading content, copywriting and strategy powerhouse. And while we might not be a huge agency in terms of team size, we’ve always managed to be incredibly profitable, offering our team a super-high level of job security (with loads of reserves in our bank and not one single furlough during COVID – just putting that out there). ESSENTIAL EXPERIENCE: *Experience updating WordPress sites, including uploading content (no coding experience needed) *Experience scheduling and managing social media account and using Hootsuite *Video editing experience. (Riverside or other platforms) *Experience running email marketing campaigns and using MailChimp *Excellent working knowledge of GSuite and Microsoft Office DESIRED EXPERIENCE: *Knowledge/understanding of HTML *Research experience *Knowledge/ experience with copywriting *Previous experience working with a marketing team or marketing agency PERSONAL SPECIFICATION: *A ‘do-er’ who can just ‘get on’ with tasks *Super tech-savvy with the ability to learn and use new software and online tools quickly and easily *Organised and detail-oriented *Excellent written communication skills *Hardworking, persistent, and reliable *Independent and happy to take on responsibility and accountability for own work (without being constantly supervised) ROLE RESPONSIBILITY: *Uploading content to and updating our WordPress website *Managing the company's Social Media Accounts on Facebook, TikTok, and LinkedIn, including uploading, scheduling messaging ,and ideation. *Using tools like Riverside and similar to edit podcast episodes for our Podcast, Funnel Visionaries. This includes a full audio and visual episode as well as audio and snippets for YouTube shorts, TikTok and LinkedIn, and Facebook. *Setting up email campaigns using MailChimp *Implementing SEO optimisation for the site (training will be given) *SEO tasks like interlinking, blog optimisation upgrades, adding TL;DR boxes (via plugin), and other SEO tasks like reaching out to listicles/directories pages and websites for features. *Keyword research and keyword tracking are also desirable. *Helping with other general marketing campaigns *Replying to blog posts and social comments (with the help of the marketing manager) *Helping the Marketing Manager with all other marketing activities *Performance reporting for Social, Web, and SEO. *Uploading content to our academy's community and site *Uploading videos to the YouTube account *Marketing-related research

HR Admin Assistant

We are looking for an HR administrative assistant to support our growing company. The role will support the administrative assistant on key HR related tasks. Tasks Include • Co-ordinating recruitment, on-boarding and termination • Setting up, co-ordinating and managing performance reviews • Ensuring employees have tools to work at all times (designated log-in, workstation, email address, etc.) • Ensuring holidays and sick time are tracked in the system • Facilitating resolutions to any payroll errors • Maintaining current HR files, including records related to grievances, performance reviews, and disciplinary actions Requirements • Proven experience of at least one year of working on similar HR related role • Possession of business degree or related professional qualifications • Demonstrable understanding of HR best practices • Previous on-site experience working in a corporate environment • Excellent written and oral English skills • Ability to manage a team • Previous experience working with an HR CRM • Strong excel or bookkeeping skills A retainer is our desired option, after an initial trial period.

urgent

Admin Assistant

Hi, I am looking for someone with admin experience to work for a long term project within the compliance field. Mostly checking if data is correct and update/change/ reject if not.

opportunity

UK-Based VA – HubSpot, LinkedIn & Executive Support

Part-Time UK-Based Virtual Assistant – HubSpot, LinkedIn & Executive Support I’m looking for a UK-based Virtual Assistant to provide steady, part-time support across three key areas: CRM (HubSpot), LinkedIn (Sales Navigator), and general virtual assistance to support me in my role as Managing Partner of an operational advisory firm. This is a remote freelance role offering a trusted, ongoing working relationship for someone organised, reliable, and discreet. You’ll be working directly with me to keep marketing and outreach activity moving and provide admin support around operational tasks and relationship management. Key Responsibilities: - Keep LinkedIn Sales Navigator activity on track (saved leads, messaging follow-up, basic outreach and inbox admin) - Use HubSpot to support structured outreach campaigns and follow-up sequences in tandem with LinkedIn activity - General VA tasks as they arise – scheduling, light research, inbox help, occasional formatting or data organisation - Light support across newsletters, thought leadership content, and LinkedIn visibility (posting and sharing) - We occasionally support clients with recruitment projects, contacting candidates, filtering type conversations, etc. Ideal Background: - Strong working knowledge of LinkedIn Sales Navigator and HubSpot (confident using both independently) - Comfortable with general executive support and marketing-related tasks - Reliable, well-organised, and good with written communication - UK-based and used to working remotely with senior professionals - Strong written and verbal English essential. More hours and a longer-term opportunity if we work well together and the marketing outreach is successful You don’t need to be on-call, just dependable, pragmatic, and good at keeping things tidy and moving forward. Ideal for someone who enjoys supporting at senior level without micromanagement.

Lead Generator & Appointment Booker for Stock Auditor

We are Sterling Stock Auditors, a professional stocktaking business serving pubs, restaurants, cafés, hotels, sports clubs and other hospitality venues across the UK. We’re looking for a reliable and confident Virtual Assistant or Sales Closer to help us find and qualify new leads, and book appointments for the business owner (Mark) to visit and close deals in person. This is a part-time, ongoing project ideal for someone with experience in lead generation, appointment setting, or telesales, particularly in hospitality or B2B services.

Administration assistance

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support our team with day-to-day administrative tasks. The ideal candidate is a proactive communicator, skilled at managing multiple responsibilities while working independently in a virtual environment. Key Responsibilities: Manage calendars, schedule meetings, and coordinate virtual appointments. Handle email correspondence and respond to inquiries on behalf of the team. Prepare documents, reports, and presentations as needed. Maintain digital filing systems and keep records organized. Assist with data entry, billing, and invoice tracking. Support internal communications and follow-up tasks. Perform research and compile information as requested. Provide general administrative support to departments or leadership. Requirements: Proven experience as an administrative assistant or virtual assistant. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace. Comfortable using project management and communication tools (e.g., Slack, Zoom, Trello). Ability to work independently and maintain confidentiality. Reliable internet connection and a home office setup.

Administration assistance

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support our team with day-to-day administrative tasks. The ideal candidate is a proactive communicator, skilled at managing multiple responsibilities while working independently in a virtual environment. Key Responsibilities: Manage calendars, schedule meetings, and coordinate virtual appointments. Handle email correspondence and respond to inquiries on behalf of the team. Prepare documents, reports, and presentations as needed. Maintain digital filing systems and keep records organized. Assist with data entry, billing, and invoice tracking. Support internal communications and follow-up tasks. Perform research and compile information as requested. Provide general administrative support to departments or leadership. Requirements: Proven experience as an administrative assistant or virtual assistant. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace. Comfortable using project management and communication tools (e.g., Slack, Zoom, Trello). Ability to work independently and maintain confidentiality. Reliable internet connection and a home office setup.

VA/Closer for Social Media Outreach

Seeking a dedicated Virtual Assistant/Closer to support outreach initiatives for social media management. Your role will include finding leads within the hospitality industry, within the United Kingdom (preferably in the cities), sending them an outreach email, and following up. Scope of Services - Lead generation and outreach for social media management services. - Close potential deals and maintain client relationships.