Freelance Admin Jobs

E-commerce Backend Architect - Node.js Expert

Backend Architect / Senior Node.js Engineer – E-commerce Platform We are building a scalable e-commerce backend and are looking for a Backend Architect / Senior Engineer (Node.js) to design the system architecture and lead the backend foundation. This is a long-term project starting with an MVP, but the focus is on building a clean, scalable, production-ready system from the beginning. --What You Will Do Design backend architecture for an e-commerce platform Define database structure (PostgreSQL) Design authentication system (JWT, roles, password reset) Architect product, cart, checkout, and order systems Design Stripe payment integration flow Define API structure and backend standards --MVP Scope Authentication system Product catalog (categories, variants, search/filter) Cart & wishlist Stripe checkout Order management Basic admin APIs --Tech Stack Node.js (NestJS preferred), TypeScript, PostgreSQL, Prisma, Redis, Stripe --Requirements Strong experience in Node.js backend development Experience designing scalable system architecture Experience with PostgreSQL and API design Experience with Stripe or payment systems Background in e-commerce or marketplace systems is a plus --Please include in your proposal: Relevant experience in backend architecture Similar systems you have built Your approach to designing this kind of system Estimated timeline for MVP design and/or development --Note We are looking for someone who can help design the foundation of a scalable e-commerce platform, not just build endpoints.

UK-Based AutoEntry Assistant – Paid Trial with Ongoing Work

We are a UK accountancy practice looking for a reliable remote admin/bookkeeping assistant to help with AutoEntry processing and bookkeeping admin. This first project is a paid trial. If it goes well, we would like to offer regular weekly work. The trial will involve reviewing a small batch of invoices/receipts in AutoEntry or a similar workflow, checking details, coding items using our instructions, and listing any unclear items instead of guessing. The type of work we need help with includes: * Reviewing invoices and receipts uploaded to AutoEntry * Checking supplier name, invoice date, invoice number, gross/net/VAT amounts * Identifying duplicates or unclear documents * Applying basic UK VAT treatment using our coding notes * Preparing items for publishing into Xero/Sage * Keeping clear notes of anything that needs review * Following written instructions carefully Essential experience: * AutoEntry, Dext, Hubdoc or similar document-processing software * Xero and/or Sage experience * Basic UK VAT knowledge * Strong attention to detail * Good written English * Comfortable working remotely and following a checklist Please include in your proposal: 1. Your experience with AutoEntry or similar software 2. Your experience with Xero/Sage 3. Whether you have worked with UK accountancy practices before 4. How you handle invoices where you are unsure of the VAT code or supplier treatment 5. Your hourly rate for ongoing work if the trial is successful Please do not apply if you prefer to guess unclear items rather than flag them for review. Accuracy and consistency are more important to us than speed.

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Bespoke Online Booking System for External Assessors

OVERVIEW We're a care home group with 8 homes. We need a simple, self-service web booking tool for external assessors (DoLS Best Interests Assessors, CHC assessors, FNC reviewers, IMCAs, and others) to book their own visit slots to assess a resident. Currently done manually by phone/email — slow and time consuming. We want this replaced with a lightweight tool. WHO USES IT External assessors (primary users) — book their own slot, no account hassle. Our central Assessments and Contracts team (oversees all 8 homes) — configures settings and sees all bookings. CORE FEATURES Public booking page(s) — one per home or a single page with a home selector. Assessment type selection (DoLS, CHC, FNC Review, DST, IMCA, Best Interests Meeting, "Other" free text) — expandable later. Live availability & direct booking — no manual approval needed for MVP. Configurable minimum notice period per assessment type — e.g. DoLS bookable next day, CHC needs 2 weeks minimum, others TBC. Must be adjustable by our Assessments and Contracts team via a settings screen, not hardcoded. Outlook Calendar integration (Microsoft Graph API) — bookings sync with real per-home calendars and auto-create events. Automatic confirmation/reminder emails to assessor and home contact on booking, change, or cancellation. Microsoft Teams integration — auto-generate a Teams link for remote/hybrid visits. Booking form fields: assessor name/organisation/email/phone; resident's name; resident's DOB or NHS number; assessment type; "will staff time be required?" (Y/N); "will medical records be required?" (Y/N); "has NOK been notified?" (Y/N); free-text notes. Self-service reschedule/cancel via link in confirmation email. Central dashboard for the Assessments and Contracts team — view bookings across all homes, manage notice-period settings. NICE-TO-HAVES (not required for MVP) Per-home blackout dates; CSV/Excel export; SMS reminders. TECHNICAL PREFERENCES Must integrate with Microsoft 365 (Outlook + Teams) via Graph API or equivalent — no third-party calendar system. Freelancer's choice of platform/stack, as long as it integrates well with M365 and is easy for us to maintain (please explain your approach, e.g. Power Apps/Power Automate vs custom web app). Mobile-friendly, since assessors will often book from their phone. DATA PROTECTION Resident DOB/NHS number plus assessment type counts as special category health data under UK GDPR. Please address in your proposal: hosting/encryption (at rest & in transit); who can view resident-identifying records; retention/auto-purge policy; relevant experience with health-adjacent data in a UK/CQC-regulated context. No full medical records/care notes should be stored in the tool. DELIVERABLES Working system live across all 8 homes, link shareable with assessors. Outlook sync + Teams link generation, tested. Short (1-2 page) admin guide for the Assessments and Contracts team. Handover of admin credentials/access. BUDGET & TIMELINE Under £500 (MVP scope). A few weeks. Open to a phased approach — core booking + calendar sync first, nice-to-haves later if budget allows. PLEASE INCLUDE IN YOUR PROPOSAL Proposed tech approach and why it suits Microsoft 365; relevant experience with booking systems/Graph API/Outlook/Teams integrations; rough timeline and milestones; assumptions/questions given the budget.

MVP Development for AI-Powered Global Opportunities Platform

MVP Development for AI-Powered Global Opportunities Platform I am looking for an experienced full-stack developer or small development team to build the MVP for a startup platform focused on global opportunities. The platform will help users discover verified opportunities for: Jobs and visa sponsorship Scholarships and university admissions Business and trade opportunities Travel and relocation information The platform will combine a structured database of verified opportunities with an AI assistant that helps users find the most relevant opportunities based on their profile, qualifications, budget, location, and career goals. MVP Features User registration and login Subscription/payment system (paid membership from launch) Search and advanced filters Opportunity database (Work, Study, Business) Admin dashboard for managing opportunities AI-powered assistant and recommendations Saved opportunities Email notifications and alerts Mobile-responsive design Secure and scalable architecture Technology I am open to your recommendations, but modern technologies such as React, Next.js, Node.js, Python, PostgreSQL, Supabase, Firebase, or similar are preferred. What I Need Please submit a proposal including: Your recommended technology stack Estimated development timeline Estimated cost Examples of similar platforms you have built Your experience integrating AI (OpenAI or similar) Your experience building searchable databases and subscription platforms This MVP is intended to become a scalable international platform, so clean architecture, security, and future scalability are very important. I am looking for a long-term development partner rather than someone to build only a simple website.

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Full-Stack Developer for AI SEO & GEO Workflow Platform

We are looking for an experienced full-stack developer to help complete Tessy, an internal AI-powered platform for managing SEO and GEO client delivery. The frontend has already been built in Lovable and is being moved into Replit. We now need a developer to review the existing code, complete the application architecture and build the backend, database, integrations and production workflows. Core Phase 1 Features * Secure login and role-based access for admins, account managers, delivery staff and clients * Client onboarding and account setup * Separate but connected SEO and GEO workflows * AI-generated strategy drafts based on client data and templates * Automated “Critic” review before human approval * Inline editing and approval by account managers * Automatic generation of a rolling three-month task plan * Task assignment, statuses and review workflows * Client approval and delivery through Tessy * PDF or portal-based deliverables * Logging of publication dates and live URLs * Recording account manager edits as before-and-after data * Capturing performance results two and four weeks after publication Tessy should manage the delivery workflow from onboarding through to release and performance tracking. The detailed PRD and Lovable prototype will be provided. Developer Responsibilities * Review the Lovable and Replit codebase * Recommend a suitable production architecture * Build the backend and database * Connect the existing frontend to live data * Integrate AI APIs and structured outputs * Implement authentication and user permissions * Build the workflow, task and approval logic * Add file storage and PDF generation * Test, deploy and document the application We are open to recommendations on the final stack. Relevant experience may include React, TypeScript, Supabase, PostgreSQL, Node.js, OpenAI or Anthropic APIs, Lovable and Replit. When Applying Please include: * Examples of similar applications you have built * Your experience taking AI-generated prototypes into production * Your experience with Lovable and Replit * Your recommended technical approach * Your availability * An estimated timeline and budget * Any major risks or questions you would raise before starting Please begin your proposal with “Tessy” so we know you have read the brief. We prefer milestone-based delivery with regular demonstrations and access to the working code. NB: We have a PRD if requested and can provide access to loveable FE.

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WordPress "Handyman" Needed — Updates & Plugin Cleanup

We run a WooCommerce store on WordPress that's fallen behind on maintenance and needs an experienced WordPress technician to bring it back up to date and clean up accumulated issues. This is not a "click update all" job — several items need licensing/subscription attention before they can be safely updated. Known issues to address: WordPress core is outdated (currently 6.9.4, 7.0 available) — needs safe update with backup. Shopkeeper theme subscription has expired — built-in updates and security patches are currently disabled; needs a decision on renewing vs. migrating away from the paid update channel WooCommerce Wholesale Pro Suite license expired — needs renewal or replacement plugin WPBakery Page Builder and Slider Revolution both need license keys re-activated to restore auto-updates NitroPack shows as disconnected in the admin bar — needs reconnecting or reviewing whether it's still needed ~30 plugins have pending updates that need to be worked through safely (checking changelogs, testing on staging if possible) Google for WooCommerce channel shows 14 unresolved sync issues affecting the product feed Sucuri Security plugin itself is out of date General plugin audit: the site currently has ~80 installed plugins, several of which appear to overlap in function (e.g. multiple SEO/schema plugins, multiple WooCommerce shipping/tax add-ons). Would like recommendations on what can be safely deactivated/removed to reduce bloat and attack surface Scope of work: Full site backup before any changes Audit and report on expired licenses/subscriptions with renewal cost estimates where possible Update WordPress core, theme, and plugins in a safe, tested order Resolve NitroPack disconnection Investigate and resolve Google for WooCommerce feed issues Recommend a shortlist of redundant plugins for removal, with rationale Provide a brief written summary of what was done and any remaining risks Ideal skills/experience: Strong WooCommerce + WordPress maintenance background Comfortable with plugin conflict troubleshooting and staging/rollback practices Experience with premium plugin/theme licensing (Envato/ThemeForest ecosystem — WPBakery, Slider Revolution, Shopkeeper) Familiarity with Google Merchant Center / Google for WooCommerce feed issues is a plus Deliverables: Updated, secured site Written report of licensing status and recommended renewals List of plugins recommended for removal Screenshot/before-after summary If the Google feed issues require more than 2 hours of investigation, we'll agree additional scope separately

Systems & Compliance Administrator (Freelance Virtual Assistant)

Systems & Compliance Administrator (Freelance Virtual Assistant) Location: UK Based (Essential)
 Hours: Approximately 2–3 hours per day (35–40 hours per month)
 Contract: Freelance / Independent Contractor About the Role This role supports the Operations Manager by maintaining operational systems, trackers and administrative processes to ensure Integrated Treatment Services (ITS) runs efficiently and compliantly. ITS is a UK Speech and Language Therapy service working with schools, therapists and families nationwide. We are seeking a highly organised administrator to support day-to-day operations. The role focuses on maintaining systems, monitoring processes and coordinating administrative tasks rather than making operational or clinical decisions. Applicants must be UK based. Hours of Work • Approximately 2–3 hours per day (35–40 hours per month)
• Availability required for approx. 1 hour morning and 1 hour afternoon
• Primarily term time only, with potential holiday / project work as needs present Key Responsibilities Systems & Compliance • Maintain operational trackers (caseloads, supervision, compliance)
• Monitor therapist compliance (HCPC, DBS, insurance)
• Flag overdue supervision, documentation or compliance issues Case Notes & Records • Monitor case note uploads and flag missing records
• Maintain and archive caseload folders
• Support case note audit preparation Training & Framework Support • Maintain training attendance records
• Support training administration and certificate tracking
• Assist with ITS Connect and Write Framework tracking Administration & Documentation • Format documents and maintain templates
• Prepare operational documentation and contracts
• Manage electronic filing systems Website & Systems • Update WordPress website and online resources
• Complete weekly systems checks
• Identify and report system issues Data & CRM • Maintain CRM databases
• Organise data for marketing and reporting
• Support internal documentation and templates Recruitment & Finance Support • Maintain recruitment trackers and onboarding admin
• Support invoicing processes and accounts requests General Support • Provide administrative support to the Operations Manager
• Undertake additional duties to support business operations Experience (Desirable) • Google Workspace (Docs, Sheets, Drive)
• Microsoft Word & PowerPoint
• WordPress
• CRM systems
• Zoom / Microsoft Teams
• Spreadsheet and database management, Eventbrite We Are Looking for Someone Who • Is highly organised and detail-focused
• Enjoys working with systems and processes
• Is confident using spreadsheets and databases
• Can manage multiple tasks independently
• Is reliable, consistent and adaptable
• Has strong written communication skills Clinical Knowledge Clinical knowledge is not required.
This is an administrative role with no clinical decision-making. Applicants Must • Work as a freelancer / independent contractor
• Hold (or obtain) appropriate insurance
• Sign a confidentiality agreement and comply with GDPR. Provide minimum 4 months notice period Safeguarding & Data Protection ITS works with children and young people. The successful applicant must: • Hold or obtain a DBS check
• Follow strict GDPR and confidentiality procedures
• Handle sensitive information securely at all times This role involves administrative oversight only and no clinical responsibilities

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Build SEO Landing Page for Accountancy Website (WordPress)

PROJECT DESCRIPTION We are an established UK accountancy practice expanding our brand My Office Accountant (myofficeaccountant.co.uk) into a national online service. We need an experienced WordPress developer/implementer to build out a structured library of SEO landing pages in three tiers: Tier 1 — Industry pages (25 pages). e.g. /accountants-for/contractors, /accountants-for/landlords, /accountants-for/ecommerce Tier 2 — Location pages (25 pages). e.g. /locations/manchester, /locations/birmingham, /locations/enfield Tier 3 — Intersection pages (approx. 15-25 pages). e.g. /accountants-for/contractors/manchester Important: we supply the content. Every page's copy, title tag, meta description, H1 and FAQ text will be provided by us in a structured content document, built from master templates we already have. Your job is implementation, not copywriting. Do not generate, spin or AI-write page content — any submission containing content we did not supply will be rejected at milestone review. Scope of work Reusable page template(s). Build one flexible landing-page template (or one per tier if cleaner) in the site's existing theme/page builder, matching our current branding — hero with dual CTA buttons, tick-list strip, content sections, FAQ accordion, CTA block, internal-links footer. Mobile-responsive, fast-loading (target 90+ mobile PageSpeed on template pages). Page build. Populate all ~30–33 pages from our content document into the templates, with correct URL slugs exactly as specified. Technical SEO per page: title tags, meta descriptions, single H1, correct heading hierarchy, FAQPage schema on FAQ blocks, breadcrumb schema on intersection pages, Service/Organization schema sitewide, canonical tags, all pages added to the XML sitemap. Internal linking exactly as mapped in our content document (industry ↔ location ↔ intersection three-way pattern), plus navigation/footer entries where specified. Site plumbing: ensure clean URL structure (no pattern mixing), 301 redirects if any existing pages are superseded, no orphan pages, submit updated sitemap in Google Search Console. Handover: a short screen-recorded walkthrough (10–15 min) showing how we add the next wave of pages ourselves using the template, plus documentation of any plugins/settings added. Milestones & payment M1 (25%): Template(s) approved on staging — one fully built sample page per tier, matching brand and passing mobile PageSpeed check. M2 (35%): All Tier 1 + Tier 2 pages built, schema validating (Google Rich Results Test), internal links in place. M3 (30%): Tier 3 pages built; full crawl check (Screaming Frog or similar) showing no broken links, duplicate titles or missing meta; sitemap submitted. M4 (10%): Handover video + documentation delivered. Requirements — please confirm each in your proposal Proven WordPress experience (or confirm ability on our platform after viewing the site) with landing-page/programmatic-SEO builds — include 2–3 live examples of multi-page SEO builds you've implemented Comfortable with schema markup and validating it Experience with Elementor / WPBakery / Gutenberg (state which — we'll confirm what the site uses) Basic Search Console familiarity (sitemap submission) UK English; UK working-hours overlap preferred but not essential You will be given limited-role site access (Editor/custom role) — not full admin — and staging access where available To apply, please answer these three questions (proposals that don't will be skipped) Link to one multi-page SEO/landing-page system you built: what was your role, and how many pages? How would you implement FAQPage schema on a repeatable template so non-developers can add pages later? What's your realistic timeline for M1 and M2, and your total fixed price? What we provide Full content document (all copy, metadata, slugs, FAQ text, link map) Brand assets (logo, colours, fonts) and access to the existing site One point of contact with fast turnaround on approvals (24–48h) What this is NOT Not a redesign of the whole site (template must fit existing branding) Not a copywriting job Not ongoing SEO/link-building (may be discussed separately after delivery)

Social media set up plus canva & mailchimp with LinkedIn

Clear-Rec Ltd – Complete Digital Marketing & Social Media Setup Brief (Free Version) Objective Create a professional, consistent online presence for Clear-Rec Ltd that promotes our education recruitment services, generates candidate registrations and school enquiries, and allows all marketing channels to work together using free software wherever possible. ⸻ 1. Branding Use the same branding across every platform. Create: * Company logo * Profile picture * Cover/banner image * Brand colours * Brand fonts Create Canva templates for: * Job adverts * Candidate profiles * Client testimonials * Recruitment tips * School support information * Company updates * “We’re Hiring” graphics * Meet the Team * Candidate of the Week * School Vacancies * Success Stories Free software: * Canva Free ⸻ 2. Website Website: www.clear-rec.co.uk Check: * Contact forms * Mobile optimisation * SEO * Google Maps * Candidate registration * Employer enquiry form * CV upload * Privacy Policy * Cookie Policy Connect with: * Google Analytics * Google Search Console Free tools: * Google Analytics * Google Search Console ⸻ 3. Create & Optimise Social Media Create and fully optimise: * LinkedIn Company Page * Facebook Business Page * Instagram Business Account * TikTok Business Account * YouTube Channel * Google Business Profile Every account should include: * Company logo * Matching banner * Business description * Website: www.clear-rec.co.uk * Phone: 07920 480812 * Business email * Consistent branding * Call to Action * Keywords around Education Recruitment and School Support Recruitment ⸻ 4. Connect Everything Together Connect Facebook and Instagram through Meta Business Suite. Link: * Facebook ↔ Instagram * Instagram ↔ Threads (optional) * LinkedIn ↔ Website * TikTok ↔ Website * YouTube ↔ Website * Google Business ↔ Website ⸻ 5. Free Social Media Scheduling Use: Meta Business Suite (Free) Schedule: * Facebook * Instagram Use: LinkedIn Native Scheduler (Free) Schedule LinkedIn posts. Use: TikTok Scheduler (Free) Schedule TikTok videos. Use: YouTube Studio (Free) Schedule YouTube videos and Shorts. This means every platform can be scheduled for free without paying for Hootsuite or Buffer. ⸻ 6. Email Marketing Create: * Mailchimp Free Account Set up: * Candidate mailing list * School mailing list * Temporary staff list * Permanent recruitment list Create automated emails: * Welcome email * Candidate registration confirmation * School enquiry acknowledgement * Monthly newsletter * Job alerts ⸻ 7. Google Business Create a Google Business Profile. Include: * Services * Photos * Opening hours * Website * Phone number * Reviews * Regular updates ⸻ 8. Content Plan Create a monthly content calendar. Aim for: * 3–5 LinkedIn posts each week * 3 Facebook posts each week * 3 Instagram posts each week * 2 TikTok videos each week * 1 YouTube video or Short each week Content ideas: * Latest vacancies * Recruitment tips * School support roles * Candidate success stories * Testimonials * Interview advice * Compliance guidance * Behind the scenes * Meet the team * School business manager insights * Finance, HR and administration recruitment * Facilities, catering and cleaning recruitment * Education news ⸻ 9. Graphics Design branded templates for: * Drama vacancies * Teaching Assistant jobs * School Business Manager jobs * Finance vacancies * HR vacancies * Admin vacancies * Cleaning vacancies * Catering vacancies * Site Manager vacancies Use Canva Free. ⸻ 10. SEO Optimise your website for keywords such as: * Education Recruitment * School Support 13. Free Software to Use * Canva Free – graphics * Meta Business Suite – Facebook & Instagram scheduling * LinkedIn Scheduler – LinkedIn scheduling * TikTok Scheduler – TikTok scheduling * YouTube Studio – YouTube scheduling * Mailchimp Free – email marketing * Google Analytics – website analytics * Google Search Console – SEO monitoring * Google Business Profile – local visibility * Google Drive – document storage *

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Tidy the server from X-ransom attack

Hello, Our Wordpress website was attacked by x-ransom. We have a backup of the WP and the database dump. We have detected some corrupted files there but it seems that there are still some left that were not detected. It has to be tidy after the attack. It’s an internet shop with uploads files of around 100GB. It’s stored on a private hosting in LV. What is done do far: 1. Update WordPress Version 2. Use z’d updateSecure WP-Admin Login Credentials 3. Set Up Safelist and Blocklist for the Admin Page 4. Use Trusted WordPress Themes 5. Install SSL Certificate 6. Remove Unused WordPress Plugins and Themes 1. Enable Two-Factor Authentication for WP-Admin 2. Back Up WordPress 3. Limit Login Attempts 4. Change the WordPress Login Page URL 5. Log Idle Users Out Automatically 6. Monitor User Activity 7. Check for Malware - found several none-Wordpress specious files and plugins. Deleted them. 1. Disable PHP Error Reporting 3. Turn File Editing Off 4. Restrict Access Using the .htaccess File 5. Change the Default WordPress Database Prefix - not done 6. Disable XML-RPC 7. Hide the WordPress Version 8. Block Hotlinking - not done 9. Manage File Permissions not done After making the list, we received another x-ransome attack. I suspect he has a server level access not only wp level. If you apply, you need to be a server security and a Wordpress specialist. Please, quote for the job.