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Systems & Compliance Administrator (Freelance Virtual Assistant)
Systems & Compliance Administrator (Freelance Virtual Assistant) Location: UK Based (Essential) Hours: Approximately 2–3 hours per day (35–40 hours per month) Contract: Freelance / Independent Contractor About the Role This role supports the Operations Manager by maintaining operational systems, trackers and administrative processes to ensure Integrated Treatment Services (ITS) runs efficiently and compliantly. ITS is a UK Speech and Language Therapy service working with schools, therapists and families nationwide. We are seeking a highly organised administrator to support day-to-day operations. The role focuses on maintaining systems, monitoring processes and coordinating administrative tasks rather than making operational or clinical decisions. Applicants must be UK based. Hours of Work • Approximately 2–3 hours per day (35–40 hours per month) • Availability required for approx. 1 hour morning and 1 hour afternoon • Primarily term time only, with potential holiday / project work as needs present Key Responsibilities Systems & Compliance • Maintain operational trackers (caseloads, supervision, compliance) • Monitor therapist compliance (HCPC, DBS, insurance) • Flag overdue supervision, documentation or compliance issues Case Notes & Records • Monitor case note uploads and flag missing records • Maintain and archive caseload folders • Support case note audit preparation Training & Framework Support • Maintain training attendance records • Support training administration and certificate tracking • Assist with ITS Connect and Write Framework tracking Administration & Documentation • Format documents and maintain templates • Prepare operational documentation and contracts • Manage electronic filing systems Website & Systems • Update WordPress website and online resources • Complete weekly systems checks • Identify and report system issues Data & CRM • Maintain CRM databases • Organise data for marketing and reporting • Support internal documentation and templates Recruitment & Finance Support • Maintain recruitment trackers and onboarding admin • Support invoicing processes and accounts requests General Support • Provide administrative support to the Operations Manager • Undertake additional duties to support business operations Experience (Desirable) • Google Workspace (Docs, Sheets, Drive) • Microsoft Word & PowerPoint • WordPress • CRM systems • Zoom / Microsoft Teams • Spreadsheet and database management, Eventbrite We Are Looking for Someone Who • Is highly organised and detail-focused • Enjoys working with systems and processes • Is confident using spreadsheets and databases • Can manage multiple tasks independently • Is reliable, consistent and adaptable • Has strong written communication skills Clinical Knowledge Clinical knowledge is not required. This is an administrative role with no clinical decision-making. Applicants Must • Work as a freelancer / independent contractor • Hold (or obtain) appropriate insurance • Sign a confidentiality agreement and comply with GDPR. Provide minimum 4 months notice period Safeguarding & Data Protection ITS works with children and young people. The successful applicant must: • Hold or obtain a DBS check • Follow strict GDPR and confidentiality procedures • Handle sensitive information securely at all times This role involves administrative oversight only and no clinical responsibilities
Brand & Brochure Designer Needed for Child Development Brand
I am looking for an experienced designer to create a refined, cohesive visual identity and client-facing brochure materials for my new Child Development & Family Consultant practice. My consultancy focuses on child development, sleep, routines, nutrition and family wellbeing. I already have the core content, package structure, pricing and a draft logo direction. I now need a strong designer to turn this into a polished, premium and fully editable Canva brand package. Canva only so I can edit it later myself. Happy if you have other options too. Scope of work I am looking for someone who can help with both brochure design and supporting brand collateral, including: 1) Refine my existing logo direction * Refine and elevate my current seedling logo concept * Ensure it feels premium, calm, warm and professional * Prepare it in a way that works consistently across PDFs and future brand materials e.g. letterheadsetc. 2) Design the first two client-facing PDFs in Canva I need two polished, fully editable Canva PDFs: PDF 1 – Introductory brochure / overview This will introduce my work and provide an intuitive overview of what I offer, including: * introduction to my consultancy * my approach / philosophy * overview of ways to work together * contact details PDF 2 – Detailed services guide This will provide more detailed information on my services and packages, including: * package breakdowns * pricing * what is included * deliverables / support structure I already have the content drafted. I need a designer who can structure, lay out and present it beautifully, rather than someone who needs to invent the business model from scratch. 3) Create branded stationery / supporting document templates I would also like branded Canva templates for client-facing follow-up materials, for example: * recommendation / summary PDFs * follow-up documents * ongoing support / review documents * branded simple email / PDF style assets where relevant The goal is to create a consistent visual identity across my brochures and the materials I send to families afterwards. Style / design direction I am looking for a design style that feels: * calm * refined * premium * warm * family-oriented * editorial rather than corporate * not childish, cartoonish or overly “cute” * not generic wellness-coach branding The visual direction should feel thoughtful, soft and high-end, while still being approachable and family-focused. I am drawn to: * soft neutrals / warm ivory / beige / muted sage / earthy tones * elegant typography * clean spacing and hierarchy * a boutique consulting feel rather than a loud commercial brand Important notes * I already have the content, structure and package information. This is primarily a design / layout / brand refinement project, although light copy polishing where needed is welcome. * I want the final materials to feel cohesive, not like text dropped into a generic Canva template. * I need the final files to be fully editable in Canva, so I can update wording, prices or follow-up materials myself later. Again open to a different program. Deliverables Please include in your proposal whether you can provide: * refined logo files * 2 fully designed Canva PDFs * branded Canva templates for follow-up / stationery materials * all files in fully editable Canva format Please apply if you have experience with: * brochure / editorial PDF design * Canva presentations / brochures / service guides * boutique brand identity design * premium service-based businesses * clean, elegant, understated visual branding If possible, please send examples of: * brochures / service guides / brand decks you have designed * Canva-based projects * premium or editorial-style client-facing PDFs
Legal advice Employment law employer negligence accident at work
** Must be a qualified solicitor registered with SRA ** Looking to understand how to best move forward with legal action for a past work accident, and what are the steps involved, rough costs, time frames etc. Is employee negligence / breach duty of care the best (as in most likely) legal avenue? Need to understand the time limits – I didn’t find out the cover up until a copy of my medical records were obtained in 2024. Does the fact that the company covered up the accident and denied me life saving medical care offer and avenue and also nullify the personal injury claim ? I have no desire at this stage to explore legal action against my past solicitors. Is an employer legally required to provide medical assistance to an employee who sustains a serious injury, and do they also have a legal obligation to ensure that a certain number of staff members are trained in first aid? Happy to communicate in writing or phone call etc. I suffered a workplace accident that was not my fault and the company admitted liability, however due to workplace accidents being rife the company (to be confirmed) deliberately tried to cover up and downgrade the accident, ultimately leading to myself receiving such inadequate medical care that it constitutes being denied medical care. This is also lead to incorrect information being documented on my medical records with was a vast contrast to what I was claiming my injuries were, so that it created a bias from health care professionals that is still prevalent today, resulting in still not receiving adequate investigation or treatment. The accident 03/03/2017- whilst working in a loading bay and opening the curtains on a large double decker height lorry, another employee operating a folk lift started unloading from the opposite side and knocked a pallet containing 50kg of drums. striking me in the head throwing me to the floor. Immediately following my accident, the company having no qualified health and safety staff members on shift, did not call an ambulance to correctly identify the severity of my head injury, and went against protocol to move me, forcibly picking me up and taking me to Loughborough walk in centre. Whilst I was suffering from a severe concussion and did not feel capable, the company employee told the doctors at the walk in centre that I had been hit on the head by a 5ltr bottle - not a pallet totalling 50kg drums and was exceptionally lucky to be alive. I did not establish this fact until February 2024 when I got a copy of the my NHS medical record from the night of my accident. The employee misinforming the doctor was part of the evidence I have as to why the company deliberately covered up my accident: • The company had a chequered health and safety history, including a fatality in 2003 - news paper article attached. • 3 cameras of the accident were mysteriously not working. • No ambulance called • Doctors given incorrect information to down play the accident. • The company did not report the accident to the health and safety executive until 3.5 Years after the accident - not the maximum of 15 days timeframe required by RIDDOR. • Its suspected that the companies insurance company may have also been given the incorrect weight * - pending information from a GDPR request . Possible avenues of legal recourse: Employer Negligence / Duty of Care: The company breached their duty of care and failed to provide me with medical help following my accident. No health and safety employee on site, I was a risk employee being on blood thinners and should not have been moved without a spinal board and an ambulance. please see the attached word document that covers the rest of the details.
