Phoenix - Your AI AssistantPayroll Projects
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I need an admin assistant who specialize in HR and payroll
Seeking an administrative assistant who specializes in professional HR and payroll to support an ongoing project. This role is critical for maintaining accurate employee records, ensuring compliance, and streamlining our internal processes. Key Responsibilities: Payroll Support: Assist with the preparation and verification of timesheets, payroll data entry, and reconciliation to ensure accuracy before processing. HR Administration: Maintain and update employee files (digital), manage onboarding documentation, and assist with offboarding checklists. Compliance: Help track mandatory training, certifications, and leave balances to ensure company compliance. Reporting: Generate routine HR and payroll reports as needed. Ideal Candidate: Proven experience with payroll software (e.g., QuickBooks, Gusto, ADP) and HRIS systems. Reliable communicator available for ongoing, consistent support.
Starting to use my dormant Ltd company
Hi, I have been trading as a sole trader for a number of years, and I have a dormant limited company that I would now like to begin trading through. I am looking for accountancy support, including: • Preparation of company accounts and corporation tax filings • My personal self assessment tax return (I am the sole director and shareholder) • Monthly PAYE, with a basic salary up to the personal allowance threshold if appropriate, and setting up and running payroll with HMRC • Advice on taking the remainder of my income as dividends My company year end is 30 April. I was planning to start trading on 1 May, although I am due several larger payments in April. Please could you advise whether it might be better to bring the year end forward? I work in Financial Services and all payments in and out are straightforward. There is no VAT. Could you give me a quote for the services above? I am not currently using accounting software. I can work with spreadsheets or with Pandle, which I have already signed up for. Thank you, Andy
Xero project move
Require an experienced Xero specialist to manage a seamless migration between Xero organizations. Project involves transferring three companies, ensuring accurate migration of charts of accounts, historical transactions, bank reconciliations, payroll data, invoices, and attachments. Successful candidate must demonstrate prior Xero-to-Xero migration experience, meticulous attention to detail, strong reconciliation skills, and ability to validate data integrity post-migration. Deliverables include documented migration plan, completed transfers, reconciliation reports, and resolution of discrepancies.
Assistant Operations Manager
Discover Denver Tours seeks a dependable long-term Virtual Assistant to support tour operations, guest relations, guide coordination, scheduling, payroll, data entry, lead generation, social media, blog posting, and reporting. Must have excellent written English, clear neutral spoken English, reliable internet, attention to detail, and proficiency with Google Workspace. Weekend availability required; core hours MST. Competitive hourly pay commensurate with experience. Long-term role with steady weekly hours and seasonal overtime opportunities.
UK Accounting - Bookkeeping Practice Manager / Consultant
We are building a Practice Management & CRM platform designed specifically for accounting and bookkeeping firms in the UK. We are looking for an experienced Practice Manager, Accountant, Bookkeeper, or Consultant who has worked with UK accounting firms to review the platform and provide feedback based on real-world workflows. What We Need From You • Review our Practice Management & CRM platform • Share feedback on workflows used in UK accounting firms • Suggest improvements based on your practical experience • Provide insights on current tools used in the industry (Karbon, Senta, Pixie, BrightManager, Xero Practice Manager, etc.) • Participate in a 30–60 minute feedback call Ideal Candidate • Current or former Practice Manager in an accounting firm • Accountant or bookkeeper with experience in UK accounting practices • Consultant working with accounting/bookkeeping firms • Familiar with accounting workflows such as VAT returns, payroll, self-assessment, bookkeeping, and year-end accounts • Experience using practice management tools is a strong advantage Project Details • Type: Freelance / Consultation • Duration: 30–60 minute session (with possibility of ongoing feedback) • Compensation: Fixed payment for consultation • Remote work How to Apply Please include the following in your proposal: Your experience working with UK accounting firms Practice management tools you have used (Karbon, Senta, Pixie, etc.) Your role in the firm (Practice Manager, Accountant, Bookkeeper, Consultant, etc.) We are particularly interested in professionals who understand how accounting firms manage clients, tasks, compliance deadlines, and internal workflows.
Past "Payroll" Projects
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Starling Bank Payment Integration in Payroll App
Good — here is the revised **Starling integration fixed-price spec**, tightened and now explicitly referencing: * Your defined internal interfaces / APIs * GitHub workflow * Your stack and architecture constraints You can repost this exactly. --- # Fixed Price Project – Starling Bank Business API Integration (PHP) ## ⚠️ Fixed Price Only This is a clearly scoped integration project. Provide: * Total fixed price * Delivery timeline (weeks) * Milestone breakdown No hourly proposals. --- # Project Overview We operate a UK CIS payroll platform (PayCIS) built in: * PHP 8+ * MySQL (relational, indexed) * Object-Oriented architecture * MVC-style request framework * Strict naming conventions * TLS-only environment * Subdomain-based routing * Role-based permissions The system already: * Calculates subcontractor net payments (CIS + VAT handled) * Stores validated bank details * Generates structured bulk payment lists * Manages payment lifecycle: * For Approval * To Be Paid * Paid * Maintains full audit logging * Uses defined internal service classes for payments We now require **direct integration with Starling Bank Business API**. --- # Important Architecture Note We already have: * A cleanly defined internal payment interface * Clear service-layer APIs for retrieving payable batches * Structured payment models * Consistent database schema The integration must plug into our existing payment service layer — **not bypass it or rewrite core logic.** This is an API integration project, not a system redesign. --- # Scope of Work ## 1️⃣ Starling API Client Build a reusable, clean OOP Starling client: * OAuth authentication * Secure token storage * Automatic refresh handling * Sandbox + live configuration * No hardcoded credentials * Environment-driven config Deliverable: * `starling_api.class.php` (or equivalent clean service class) * Fully documented --- ## 2️⃣ Bulk Payment Submission Using our existing internal API: * Fetch payments marked “To Be Paid” * Submit via Starling Faster Payments API * Use idempotency keys * One batch or controlled sequential processing Each payment includes: * Recipient name * Account number * Sort code * Amount (2 decimal precision) * Unique internal reference Deliverable: * Method to send payment batch * Clean separation between: * Data retrieval * API payload generation * Submission logic --- ## 3️⃣ Payment Status Handling System must: Store per-payment: * Starling transaction ID * Status (pending / completed / failed) * Failure reason * Timestamp Update internal status accordingly. Database changes allowed if necessary, but must follow our schema conventions. --- ## 4️⃣ Webhook Handling (If Supported) * Implement secure webhook endpoint * Signature verification * Map webhook status → internal payment state * Log raw webhook payload Deliverable: * Controller endpoint * Webhook log table * Replay-safe handling --- ## 5️⃣ Minimal Admin UI Additions Add to existing admin interface: * “Send to Starling” action * Starling reference display * Live payment status display * Error feedback No UI redesign required. --- ## 6️⃣ Logging Requirements Create structured logs for: * API requests * API responses * Webhooks * Failures * Initiating user Logs must include: * Payload * Response * Timestamp * Account ID * User ID Must follow existing audit log conventions. --- # Development Standards You must adhere to: * OOP principles * DRY * No deprecated PHP * No inline SQL * Clean separation of concerns * Strict naming conventions * Existing schema standards All code must: * Be production ready * Include basic inline documentation * Pass linting * Follow consistent formatting --- # GitHub Requirement All development must be: * Submitted via GitHub * Branch-based workflow * Pull request for review * No direct server edits * No ZIP file delivery Commit history must be clean and logical. --- # Security Requirements * TLS only * Encrypted token storage * Idempotency protection * No double-pay risk * Strict input validation * No credentials in frontend * Webhook verification mandatory --- # Out of Scope * Multi-bank support * Open Banking aggregation * Refund flows * International payments * Credit card processing * Accounting integrations Starling Business API only. --- # Deliverables * Working Starling sandbox integration * Production-ready live configuration * Updated schema script (if required) * Clean Starling API service class * Webhook controller * Updated admin UI integration * Deployment instructions * GitHub PR submission Proposal Must Include 1. Fixed total price 2. Timeline (weeks) 3. Confirmation of: Starling API experience OAuth implementation Webhook handling Fintech or banking integrations Examples of similar API integrations UPDATE: Starling developer hub access is in place, and the sandbox set up. Our site is www.paycis.co.uk
One‑Time Xero Setup for UK Healthcare Clinic
I own a small private osteopathy and allied health clinic in the UK (3 clinicians, 2 support staff). I have Xero in place but it has never been properly configured, and I need a one-time setup project rather than ongoing bookkeeping. Specifically, I need someone to: • Configure Xero properly for a UK private healthcare business • Connect Stripe and GoCardless for automatic reconciliation • Set up Xero Payroll with HMRC RTI submission • Connect NEST for auto-enrolment • Leave me and my support staff able to maintain it independently A few quick questions before we go further: 1. Have you set up Xero for a UK private healthcare clinic before? 2. Are you Xero Payroll certified? 3. Have you connected Stripe and GoCardless to Xero previously? 4. Can you offer this as a fixed-fee project rather than hourly billing? If this sounds like a good fit, I'd welcome a short call to discuss scope and your fee.
Payroll Specialist Needed (AU USA EU)
We are seeking a skilled Payroll Specialist with expertise in managing payroll processes for Australia, the USA, and the European Union. The ideal candidate will demonstrate a comprehensive understanding of local tax regulations, labor laws, and compliance requirements across these regions. Responsibilities include processing payroll accurately, ensuring timely disbursement of salaries, and maintaining meticulous records. Proficiency in payroll software and strong analytical skills are essential. If you possess a keen eye for detail and a commitment to excellence, we invite you to submit your proposal for this crucial role.
Payroll Reconciliation & Pension Correction Project (UK Charity)
We are a small UK charity requiring an experienced payroll professional or management accountant to review, correct and fully reconcile a historical payroll and pension error affecting four employees. Background Between April and August 2025, employee pension deductions were incorrectly processed (5% deducted instead of the correct 3%). This led to: Incorrect pension deductions Two separate reimbursements being made (one via BACS and one via payroll) Potential overpayments to staff Payroll, HMRC and pension records now being out of alignment We now need a full technical reconciliation and correction. Scope of Work You will be required to: Recalculate for each employee (Jan–Dec 2025): Correct gross pay Correct pension deductions Correct PAYE tax and NI Determine: What each employee should have been reimbursed What has already been paid Whether any overpayments need to be recovered Produce a clear reconciliation per employee showing: Original amounts Corrected amounts Variances Advise on corrections required to: Payroll provider records HMRC submissions Pension provider records Deliverables • Payroll reconciliation spreadsheet (per employee) • Summary of errors and financial impact • Clear next-step correction instructions • Confirmation that records can be brought back into alignment
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Starling Bank payments API Integration for Payroll App
PayCIS is an online payroll application used by UK businesses to prepare and approve bulk payments to workers. Website: https://paycis.co.uk The payroll logic, approvals, logging, and manual payment fallback are already built. We now want to add automated payments for users with a Starling Business bank account. ⸻ What we need A developer to integrate Starling Bank’s native Business API so approved payroll payments can be executed directly from the user’s own Starling account, with automatic success/failure updates. This is: • ✔ Bank-native API • ❌ Not Open Banking • ❌ Not file uploads • ❌ No client money handling ⸻ Scope 1. Starling account connection • Implement Starling OAuth (connect / disconnect) • Secure token storage and refresh • Reuse existing OAuth patterns where possible 2. Payroll payment execution • Use Starling Business Payments API • One API call per payment (10–50 per run) • Store paymentUid and prevent duplicates 3. Payment status updates • Handle Starling webhooks • Mark payments as paid or failed • Log outcomes and failure reasons 4. Error handling • Insufficient funds, invalid details, revoked tokens • Retry or fall back to manual payment ⸻ Deliverables • Starling OAuth integration • Payment execution logic • Webhook handling • Brief technical notes ⸻ To apply Please include: • Relevant bank / payments API experience • Confirmation this is Starling Business API (not Open Banking) • Estimated timeline and FIXED cost. Note that we do not accept estimated or open ended costs, only a FIXED price. Please confirm this in your response.
Account Set up and monthly book keeping on Xero
Hi I am setting up a new business, I have registered it and in the process of getting it trading, i need to register for VAT, possibly CIS, and have monthly book keeping done or around 50 transactions per month, and I will have 1 employee so i will need support with payroll services. I want to use Xero and integrate it to the bank. I have a debit card expense management app with the banking app I use, and can give more detail as we discuss. Please price to set up this, then we can discuss monthly bookkeeping costs as a second stage project
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UK Letter Before Action
I am looking for a UK-based legal professional or experienced paralegal to draft a Letter Before Action in relation to an ongoing payroll and PAYE issue with a former employer. The issue involves incorrect and continued PAYE submissions made under my National Insurance number during after my employment ended, resulting in an incorrect tax code and financial loss. The employer has acknowledged the issue but has not resolved it, and the matter has also been raised with HMRC, ACAS, and the Information Commissioner’s Office. I need a clear, legally sound Letter Before Action suitable for Small Claims Court, setting out: • The background and timeline • The employer’s legal responsibility (regardless of payroll provider) • The financial losses incurred • A clear demand for resolution and payment within a specified timeframe I can provide a full written summary and supporting documents. UK legal experience is essential
Payroll Officer for Mysterious Shopping Company (United States)
We are seeking a detail-oriented and reliable Payroll Officer to manage payroll processes for our dynamic Mysterious Shopping Company. As a key part of our team, you’ll be responsible for ensuring accurate and timely payment to employees, maintaining payroll records, and ensuring compliance with relevant tax regulations. The ideal candidate will have strong experience in payroll systems, excellent organizational skills, and a high level of confidentiality. Responsibilities: Process bi-weekly or monthly payroll for employees Ensure compliance with tax laws and company policies Maintain payroll records and ensure accurate deductions Address employee payroll inquiries and resolve discrepancies Prepare reports and assist with audits as needed Requirements: Proven experience as a Payroll Officer or in a similar role Familiarity with payroll software (e.g., QuickBooks, Xero) Strong attention to detail and confidentiality Excellent communication and problem-solving skills If you're looking to make a direct impact on our operations and have a passion for ensuring financial accuracy, we’d love to hear from you!
Quick Book Specialist needed
We are seeking a highly skilled QuickBooks Specialist to assist with our financial management needs. The ideal candidate will possess extensive experience in QuickBooks, demonstrating proficiency in bookkeeping, financial reporting, and payroll processing. Your responsibilities will include reconciling accounts, managing invoices, and ensuring accurate record-keeping. A strong attention to detail and the ability to work independently are essential. If you are committed to delivering exceptional financial services and are looking to collaborate on a dynamic project, we invite you to submit your proposal.
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Xero Bookkeeper [Health Care Agency]
I need a bookkeeper to look after a health care business They use Xero and a Care MIS system which inform fund rates, charge rates, invoicing clients and wages by hours/shifts worked The bookkeeper can work on monthly retainer and do the month end and year end bookkeeping, tidy up Xero and ensure timely reports, filing and wages billing to clients and chase existing debtors Tasks in short -prepare monthly payroll for carers and salaried staff with Care MIS inputs of hours worked, leave, mileage etc -prepare and submit client invoices from the Care MIS reports for the month -collect and deposit the odd cheque from few clients [2-4] -issue monthly reports - P&L and Balance Sheet -track bills and debts [both client and staff debts] The thinking is 1 week each month would be ideal
Quickbook and payroll specialist
We are in search of a QuickBooks and Payroll Specialist to enhance our dynamic team. The ideal candidate will be detail-oriented, efficient, and adept at fostering workplace and client relationships. While prior experience is not mandatory, we welcome applications from individuals, particularly parents seeking flexible school hours. A genuine passion for supporting others and a commitment to personal growth are essential. Candidates should possess outstanding computer and communication skills, along with the ability to multitask and stay organized. Full training will be provided, making this an excellent opportunity for motivated individuals eager to thrive in a collaborative environment.
Project: Web App Security Audit (CIS Payroll Platform)
We need an independent application-layer security audit of a UK CIS payroll & HMRC submission web app. www.paycis.co.uk This is not a basic port scan — we already have infrastructure scanning. Scope (high level): • Authentication & session handling • Role-based access control (user / admin / super-admin) • Privilege escalation & IDOR • CSRF, XSS, injection risks • Admin / super-admin isolation & audit logging • Light review of existing vulnerability scan & TLS config Deliverables: • Short written security report • Ranked findings with remediation advice • Clear statement on any critical/high-risk issues Notes: • UK-based SaaS • HMRC/CIS context • No ISO or enterprise compliance work Please respond with: • Relevant experience • Example reports (if available) • Fixed price & timeframe
pre-funded
End of year acccounts to be filed 26/01/2026 -
URGENT – Property SPV Accountant (CT600 & Micro-Entity Accounts) 69 Bank Transactions Remote | Immediate start | Ongoing work We need an experienced UK accountant now to finalise and submit: Companies House micro-entity accounts (FRS 105) HMRC CT600 with loss carry-forward This is for UK property SPVs (BTL / HMO). You must understand: Mortgage interest treatment Capital vs revenue costs Director & intercompany loans No VAT. No payroll. Clean records. Start immediately. Fast turnaround required.
HRMS Installation Only – Ready System & Source Code Required
We need a fully functional HRMS (Human Resource Management System). The freelancer must already have a ready-made HRMS application with full source code. This project does NOT involve building HRMS from scratch. Requirements: Freelancer must already have a working HRMS source code/application. Install and configure the HRMS on our company server. Ensure the system is fully operational and tested. The system should include standard HRMS features such as role-based access, attendance & payroll management, admin dashboards, and secure authentication. Budget: ₹4,000 (fixed)
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Commercial software for Accounting UK
Looking for Developers to Build an HMRC-Compliant Accounting Platform I’m looking for a developer or team to build an online accounting and tax platform similar to Capium/Sage/Apari Software/BaseTax Limited /Blueprint Labs/ BTCSoftware by Bright/CalCal Ltd fully compliant with *HMRC requirements* (Making Tax Digital). Platform Goals: * Enable businesses and accountants to submit VAT, Income Tax, and payroll data digitally. * Support secure digital record-keeping-with audit trails. * Direct API submission to HMRC (MTD-compliant). * Role-based accounts (admin, accountant, client). * Cloud-based document management and dashboards. * Automated calculations for VAT, payroll, and tax returns. * Scalable, secure, GDPR-compliant web application (mobile-friendly optional). Technical Requirements: * Integration with HMRC APIs(sandbox testing first). * OAuth 2.0 authentication for users. * Complete audit logs and secure data handling. * Optional: notifications, reporting, and analytics. What I’m Looking For: * Experience with tax/accounting software or HMRC API integration * Ability to deliver an *MVP first*, then scale. * Portfolio of similar projects. * Suggested tech stack, timeline, and cost estimate. Think Capium + HMRC MTD compliance but modern, user-friendly, and scalable.