Xero Projects

Accounts Preparer

We are looking to add another Accounts Preparer to our growing and expanding team. We will be looking for a reliable team member who can commit to our needs to prepare working paper files and draft TB for businesses from all industries. The majority of our work is based around Xero and as such experience in Xero is a requirement. Estimated 2 - 3 sets of accounts per week required, with a 2 - 3 week turnaround period. Access to online services will be provided. Experience of TaxCalc and advantage.

opportunity

Pipedrive - Document automation - proposal build - reporting

We are a UK-based hospitality technology company seeking a Pipedrive Quoting & Proposal Automation Specialist with Xero integration expertise. The objective is to construct a comprehensive quoting and proposal workflow within Pipedrive that empowers our sales team to generate structured quotes, evaluate costs against sale prices, and automatically create branded proposals. The system should enable direct proposal dispatch and facilitate seamless transfer of accepted deals to Xero for invoicing. The scope includes designing a quoting structure, implementing margin calculations, creating an automated proposal template, integrating Pipedrive with a proposal tool, and ensuring a smooth handover process. Ideal candidates must possess robust experience with Pipedrive, CRM quoting systems, margin logic, proposal automation, and Xero integration, alongside familiarity with Zapier and APIs. Prior experience in building similar systems is crucial.

Xero Bookkeeper UK Ltd Company, (EUR/GBP), Quarterly VAT

I run a small (Staff one / me) UK limited company (TV and publishing industry), I need ongoing support with my Xero bookkeeping. My main challenge is that most of my expenses and revenue are in euros, and my entries in Xero often require cleanup before VAT filing. I’m looking for a reliable Xero expert to: Reconcile bank accounts (including Wise, Starling, HSBC (EUR & GBP) Remove duplicated/miscoded entries Apply appropriate nominal codes (chart of accounts) Tidy up entries to prepare for quarterly VAT returns Help automate and streamline Xero where possible (bank rules, suggestions) Possibly support with Hubdoc or receipt processing Requirements: Xero-certified or highly experienced (min 2+ years) Excellent with multi-currency EUR/GBP and UK VAT Strong attention to detail Good communication in English Can work securely within Xero user roles (no need for full access) Budget: Ongoing, quarterly work — likely 3–6 hours per month Fee depending on experience

Year end accounts for UK companies

We are a UK-based accounting firm looking to engage an experienced accountant based in the East on a casual / freelance basis to assist with UK year-end accounts preparation, with the potential for ongoing work. Scope of Work - Preparation of UK statutory year-end accounts - Working from trial balances and bookkeeping records - Preparing schedules and working papers - Liaising internally to resolve queries - Following UK accounting standards and formats Essential Requirements (Please read carefully) - Based in the East (India, Pakistan, Sri Lanka, Bangladesh, etc) - Part qualified in ACCA / ACA - Minimum 3 years’ experience in the Accounting Field with prior experience in the BPO sector - Proven experience preparing UK year-end accounts - Experience using Xero - Excellent attention to detail - Good command in English (written and spoken) - Good knowledge in IT - A fast learner Working Arrangement - Fully remote - Flexible hours - Work assigned per job This can turn into a long-term relationship for the right person. How to Apply - please include: - A brief summary of your UK accounts experience - The types of UK clients you’ve worked with - Software you have used (Xero, etc.) - Your hourly rate - Availability per week Applicants without UK accounting experience will not be considered.

pre-funded

Simple book keeping corp tax and self assessment.

I have just started a ltd company in march 2025. very smail business. I had an accountant who was expensive and unreliable for what I require. I salary myself 1045.50 per month and take loans that i wish to be converted to dividends. I use a mix of tide and xero. Can you advise and keep my books.

Executive VA (EVA)

Executive VA (EVA)(20-Hour Sprint) Cloud Practice PH is looking for a systems-driven Executive VA (EVA)/Executive Freelancer to architect the foundations of our UK-facing service hub. This isn't a "task-taking" role—it is a system-building mission under guidance and mentoring. By the end of the project, you will become an experienced, self-reliant Executive Operations Specialist. The Mission: "Operation Digital Foundations" You will spend 20 hours transforming our current operations into a hardened, high-performance engine. Your focus: Security, Standardisation, and Systems. Core Deliverables The Notion Hub: Build a Client Delivery Dashboard + a "Certification Lab" (Staff Training Sandbox). The Service "Bible": Turn our technical workflows into a master SOP library for junior staff. Security Architecture: Deploy a centralised Password Vault (MFA) and a "Least Privilege" access model. IP Asset Register: Catalogue all domains, trademarks, and proprietary methodologies. 20-Hour Milestone Plan Infrastructure Audit (4 hrs): Identify IP vulnerabilities and map current software (Xero, Dext, Notion). Security Hardening (6 hrs): Setup vault, MFA, and standard Onboarding/Offboarding checklists. Process Engineering (6 hrs): Build the SOP library and Notion Production Hub. Team Handover (4 hrs): Brief our local Lead on the new Quality Audit workflows. Your Expertise Notion Mastery: You build relational databases, not just pages. UK Compliance: Familiarity with GDPR and data privacy standards. Accounting Stack: Comfortable around Xero and Dext. Operational Clarity: You can turn a mess of notes into a clear, repeatable process.

Payroll Officer for Mysterious Shopping Company (United States)

We are seeking a detail-oriented and reliable Payroll Officer to manage payroll processes for our dynamic Mysterious Shopping Company. As a key part of our team, you’ll be responsible for ensuring accurate and timely payment to employees, maintaining payroll records, and ensuring compliance with relevant tax regulations. The ideal candidate will have strong experience in payroll systems, excellent organizational skills, and a high level of confidentiality. Responsibilities: Process bi-weekly or monthly payroll for employees Ensure compliance with tax laws and company policies Maintain payroll records and ensure accurate deductions Address employee payroll inquiries and resolve discrepancies Prepare reports and assist with audits as needed Requirements: Proven experience as a Payroll Officer or in a similar role Familiarity with payroll software (e.g., QuickBooks, Xero) Strong attention to detail and confidentiality Excellent communication and problem-solving skills If you're looking to make a direct impact on our operations and have a passion for ensuring financial accuracy, we’d love to hear from you!

Remote Administrative & Accounts Support (Part-Time)

We are a growing international business operating across multiple sectors, including professional services and customer support. We are looking for a reliable Remote Administrative & Accounts Assistant to support our internal day-to-day operations. This is a part-time remote opportunity. No prior experience is required, as paid training and clear processes will be provided. Scope of Work The selected freelancer will assist with internal administrative and accounts-related tasks, helping to keep our operations organised and running smooth Responsibilities Maintain and update internal records, spreadsheets, and databases Assist with tracking internal purchase orders, invoices, and supplier information Conduct online research to support internal decision-making Provide professional written support to internal team members and business contacts Assist with basic HR-related administration (documentation and coordination only) Attend internal and supplier video calls when required Provide general administrative support as needed Required Skills & Qualities Strong written communication skills High attention to detail and good organisational ability Comfortable working with spreadsheets (Excel or similar tools) Ability to work independently and manage deadlines Willingness to learn and follow established processes (Experience with accounting software such as Xero is a bonus, but not required.) What We Offer Paid training and structured onboarding Flexible, remote, part-time workload Supportive and professional working environment Opportunity for ongoing collaboration and long-term work Secure payments processed through PeoplePerHour Budget Flexible hours | Part-time How to Apply Please submit: A brief cover letter outlining your suitability Your CV or relevant experience

opportunity

Office Manager / Customer Service Executive – Virtual Assistant

We are looking for an experienced virtual assistant to help with office management and customer service coordination tasks. Tasks include: * Office management and virtual assistant support to senior management * Managing inboxes and handling customer and client correspondence * Initiating and following up on new client communications * Processing monthly invoices and managing subscription renewals * Chasing reports and coordinating contractors and junior staff * Coordinating calls, updates, and internal communications We are looking for someone who: * Has strong experience as a virtual assistant, office manager, or customer service executive * Has previous experience using Xero and CRMs such as HubSpot and Freshworks * Is used to meeting deadlines and managing multiple tasks * Is able to work independently with minimal supervision * Communicates clearly and professionally in English Commissions and performance bonuses are available. References may be requested. This starts at around 10 hours per month, with regular repeat work and the option to increase hours over time by mutual agreement. We are based in London, but this is a virtual role.

Executive Project Management

Project Title: Executive Project Management: “Operation Digital Foundations” (UK Outsourcing Hub Setup) Deliverables - Centralized Asset & IP Register. - Secured Access Management System (Password Vault + MFA). - Client Delivery Hub (Notion Dashboard). - Service SOP Library ("The Bible"). - Certification Lab (Staff Training & Validation Framework). Cloud Practice PH is seeking a seasoned Executive Project Manager to lead Operation Digital Foundations. This is a 20-hour specialised project to build the structural, technical, and compliance framework for our UK-facing data export centre. We are not a startup; we are a professional outsourcing service delivery hub. Your mission is to centralise our assets, secure our IP, and restructure our operational processes into a high-performance "Service Delivery" engine. Scope of Work & Key Sections 1. Asset, IP, and Goodwill Protection - Asset Audit: Identify and catalog all digital assets including domains, trademarks, and proprietary methodologies. - IP Security: Establish protocols to ensure all work produced within the centre remains the sole property of the firm. - Goodwill Preservation: Formalize communication standards to protect and grow the firm's reputation with UK-based HQ and end-clients. 2. Software Infrastructure & Access Management - Production Stack Setup: Centralize management for core tools such as Xero (Ledger), Dext (Intake), Notion (Knowledge), and Zoom Phone (Communication). - Security Deployment: Implement a "Least Privilege" access model and set up centralized password vaults (e.g., LastPass/1Password) with mandatory MFA for all staff. - User Provisioning: Develop a standardized "Onboarding/Offboarding" checklist for user access to prevent data leakage. 3. Process Restructuring (The Service SOPs) - Production Mapping: Convert existing "tasks" into a structured Client Delivery Hub. - The "Bible" (Service SOPs): Restructure technical manuals into step-by-step Standard Operating Procedures (SOPs) to ensure 99.8% accuracy. - Quality Loop: Define the "Quality & Accuracy Audit" workflow to catch errors before escalation to UK HQ. 4. The Certification Lab (Training Framework) - Validation System: Build a "Certification Lab" in Notion where associates test and validate skills using "Sandbox" data before accessing live UK client folders. - Reward Mapping: Link progress in the Lab to the "Progress Rewards" incentive program. Executive Activities (Work Breakdown - 20 Hours Total) - Phase 1: Infrastructure audit to map current assets, software licenses, and IP vulnerabilities (4 hrs). - Phase 2: Access & security deployment, including setting up the vault, MFA, and user access protocols (6 hrs). - Phase 3: SOP & workflow restructuring, converting data/notes into the Service SOP library and Client Delivery Hub (6 hrs). - Phase 4: Handover & management briefing to train the local team lead on new systems and quality audit protocols (4 hrs). Required Expertise - Executive Operations: Experience in setting up offshore Service Delivery Centers (BPO/Outsourcing). - Technical Literacy: Expert-level knowledge of Notion (Databases/Relations), Xero, and Dext. - Compliance Mindset: Deep understanding of UK GDPR and data privacy standards. - Process Engineering: Ability to transform complex technical tasks into simple, repeatable SOPs for junior staff. Deliverables - Centralized Asset & IP Register. - Secured Access Management System (Password Vault + MFA). - Client Delivery Hub (Notion Dashboard). - Service SOP Library ("The Bible"). - Certification Lab (Staff Training & Validation Framework).