Book Keeper

  • Posted:
  • Proposals: 10
  • On-site in Exeter, GB
  • #103305
  • Archived
Yasir S.Adeeb H.Kirstey D.Lillian K.Susan L. + 5 others have already sent a proposal.
  • 3


Experience Level: Expert
About this role.
The Book-keeper will be central to the efficient financial operation of our charity. We wish to transfer to a SAGE accounting system and your financial acumen and attention to detail will help us to continue to run successful campaigns with turnover in the region of £200K from a mix of public and private funding, grant, donations and earned income sources.

You will provide the equivalent of one day per week to record all financial activity and provide the CEO with financial information to meet the needs of the growing business and to assist her with production of the annual budget, operational management accounts and reports for the Trustees and longer term financial planning. This will use your skills in charity financial management and strategic financial planning and there is opportunity for the role to grow as the organization grows.

Job Description and Person Specification
Main tasks and responsibilities
The Bookkeeper is responsible for the following tasks on a week by week basis:
• Initiating accounts on our accounting software SAGE
• Maintaining all payments on our accounting system
• Reconciling payroll to monthly accounts by liaising with external agents.
• Researching in-house payroll management and initiating it.
• Using SAGE to undertake weekly and monthly reconciliations of our bank account
• Preparing monthly BACS payments for authorization by the CEO, and maintaining accurate records of all payments and authorisations
• Maintaining the purchase ledger - entering suppliers’ invoices on the system, ensuring that they are properly authorized, preparing cheques at the appropriate time, arranging signature and dispatching
• Paying staff, interns & executive committees expenses ensuring they are properly authorized, preparing cheques, arranging signature and dispatching
• Preparing all cheques for banking
• Preparing invoices as necessary. Controlling all outstanding invoices and ensuring prompt payment.
• Preparing on a quarterly basis recharges of rent and other items of expenditure to other occupants of the building, or other project partners as appropriate
• Processing monthly petty cash sheets
• Claiming tax relief on gift aid where appropriate
• Maintaining a file of and checking direct debit payments
• Filing of all accounting documentation
• Maintaining all financial records and data accurately and within agreed systems

Person Specification
• At least two years’ paid or unpaid work experience in Bookkeeping;
• Knowledge of SAGE based accounting systems;
• Excellent numeracy and financial awareness;
• Good general computer literacy with a good knowledge of the Windows environment and its applications, especially Word and Excel;
• Attention to detail and accuracy;
• Methodical approach and ability to maintain accurate and transparent data systems;
• Ability to work to tight deadlines;
• Good communication skills;
• Ability to work as part of a team;
• Commitment to Equal Opportunities;

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