Office Manager/PA

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  • Proposals: 5
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  • #29393
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Monica H.Emma B.Chris T.Siobhan B.Lydia F. have already sent a proposal.
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Experience Level: Intermediate
A start up company is looking to recruit a talented, ambitious and hard working individual as a a general manager/pa. Reporting directly to the director of the company, this is an ideal opportunity to join a company at the grass routes and really make this role your own. Joining this biotechnology company, we are offering a competitive salary plus a fantastic bonus incentive. Permanent position, located in Uxbridge, London. Applicants will be contacted within 14 days if shortlisted. Please see below for general job description and duties (but flexibility and willingness to adapt are essential!). Thank you for looking and taking the time to apply...

- using a range of office software, including email, spreadsheets and databases;
- managing filing systems;
- developing and implementing new administrative systems, such as record management;
- recording office expenditure and managing the budget;
- organising the office layout and maintaining supplies of stationery and equipment;
- maintaining the condition of the office and arranging for necessary repairs;
- organising and chairing meetings with your staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this;
- overseeing the recruitment of new staff, sometimes including training and induction;
- ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
- carrying out staff appraisals, managing performance and disciplining staff;
- delegating work to staff and managing their workload and output;
- promoting staff development and training;
- implementing and promoting equality and diversity policy;
- holding meetings with senior management to review performance;
- liaising with other administrative teams;
- writing reports for senior management, which may include reports on finances, staff performance, service development or an annual review;
- delivering presentations about the work of the office to senior management and other sections of the organisation;
- involvement in management discussions on the organisations policies and strategic development;
- responding to customer enquiries and complaints;
- reviewing and updating health and safety policies and ensuring they are observed;
- arranging regular testing for electrical equipment and safety devices;
- attending conferences and training.

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