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Booking system for Internal Staff

  • Posted:
  • Proposals: 69
  • Remote
  • #4507012
  • OPPORTUNITY
  • Expired
Aurel H.David O.Zain A.Awais A.Muhammad I. + 64 others have already sent a proposal.
  • 11

Description

Experience Level: Expert
Seeking a concise digital noticeboard for internal staff to claim extra hours and overtime. Managers can post available shifts with date, time, pattern and required skills. Employees can view postings, apply using employee number and express interest. Managers review applicants in an admin portal, select a candidate, and with one click notify the successful employee and inform others they were not selected. System should integrate with intranet, be user-friendly, secure, and include basic audit/history of postings and notifications for reporting. It would also have to be hosted on an EU compliant Server as we are in the republic of IReland. Please see a link created form lovable but i dont have the expertise or time to create something like this with the full functionality- https://lovable.dev/projects/83044cd1-e745-4063-8b44-8db6dd6e1ba8?magic_link=mc_868d6679-6e33-463f-ac2f-d2e6841d34bd

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Clarification Board Ask a Question

  • VCONN P.

    Hi Mark,

    Before preparing a detailed proposal, we'd appreciate clarification on a few points:

    1. Approximately how many employees and managers will be using the system?

    2. Will users authenticate through your existing intranet (e.g., Microsoft Entra ID/Active Directory), or should the application have its own login system?

    3. Should notifications be sent via email only, or would you also like SMS or Microsoft Teams notifications?

    4. Will employees be able to withdraw their applications before a manager makes a selection?

    5. Do you require reporting features such as overtime trends, shift history, or employee participation statistics?

    6. Will the system need to integrate with any HR, payroll, or workforce management software in the future?

    7. Which EU cloud provider do you prefer (Microsoft Azure, AWS, or another platform)?

    8. Do you have a target budget and preferred timeline for the first phase of the project?

    Looking forward to your reply.

    Best,
    VConn Pvt Ltd

  • Meraj A.

    How are employees currently authenticated on your intranet (e.g., Microsoft Entra ID/Azure AD, Active Directory, Google Workspace, or another SSO solution), or would you like this application to have its own secure login system?

  • Cornelius O.

    READ THIS
    I have gone through the link you shared. One thing I'd like to clarify is whether the system should automatically validate an employee's eligibility before allowing them to apply for a shift, based on factors like department, qualifications, certifications, existing rota conflicts, or overtime limits, or whether managers should be able to review every application regardless of those conditions.
    One feature I'd strongly recommend is adding an employee availability and intelligent notification system, where staff can indicate when they're available for extra hours and urgent shifts are automatically sent only to qualified, available employees. This would significantly reduce managers' workload, improve fill rates for urgent shifts, and make the platform much more efficient as your workforce grows.

  • Asif Q.

    Hi Mark!

    The Lovable link you shared is private — could you please share a public link or attach screenshots of what's already built there so I don't duplicate work?

    Thanks,
    Asif

  • Mahmood U.

    Will this need to integrate with an existing staff directory or employee database, or will users be managed separately?