Event Management - Cost Proposal for Children Event
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Post a project like this£250(approx. $314)
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Bay Minette
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Karachi
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Description
Experience Level: Expert
Estimated project duration: 1 - 2 weeks
PLEASE REPLY TO THE INTERVIEW QUESTIONS IN YOUR FIRST EMAIL, THANK YOU.
We are an overseas, non-UK based international franchise that runs an extracurricular educational programme for children between age 5-12 with presence in 40+ countries. Every year we hold an international competition in a different city in the world (e.g. Kuala Lumpur, Moscow, Guangzhou, Mexico City, etc.). We are consdering London to be our next venue.
We are still in a preliminary stage and considering multiple options from different cities. At the moment, we only wish to have the following details:
* a list of venue option that matches our requirements
* an estimate of the overall cost of the event (with detail breakdown) — we have a total budget between £50k-£120k
* potential challenges and additional suggestions
* feasibility analysis
[Date]
Early July to Early August 2024
[Typical Event Day Itinerary]
In the AM we will require space for registration and competition. We expect between 400-1000 children (from 15-25 countries) attending the competition. Therefore the venue should be able to fit the number of students in classroom setting in the AM. As the parents/guardians/families will most likely also attend alongside the children (but not sit in the exam hall), we are looking for a space where they can hang around freely and entertain themselves.
Between 12-2pm we would need a space with catering to entertain VIP guests, ideally arrangement for catering stalls for other attendees as well if the venue is remote. We also need a space to process the exam papers and internal production. In the meantime we would also need to ensure that
In the PM there will be a prize-giving ceremony (usually last 3 hours). We expect the children to attend along with their parents/guardians/families. We expect there will be between 2000-4500 attendees. We have always had the venue arranged in theatre style and ensure all attendees secure a seat.
[Additional support required]
Some additional contractors we require will include:
- Chair/desk hire
- Event crew hire
- Production/deco/entertainment hire
- Entertainers hire
- Caterer hire (if not onsite)
- Event host hire
- Event medics hire
- Event Insurance
- Warehouse hire/logistics
- Photographer/camrecorder
We are an overseas, non-UK based international franchise that runs an extracurricular educational programme for children between age 5-12 with presence in 40+ countries. Every year we hold an international competition in a different city in the world (e.g. Kuala Lumpur, Moscow, Guangzhou, Mexico City, etc.). We are consdering London to be our next venue.
We are still in a preliminary stage and considering multiple options from different cities. At the moment, we only wish to have the following details:
* a list of venue option that matches our requirements
* an estimate of the overall cost of the event (with detail breakdown) — we have a total budget between £50k-£120k
* potential challenges and additional suggestions
* feasibility analysis
[Date]
Early July to Early August 2024
[Typical Event Day Itinerary]
In the AM we will require space for registration and competition. We expect between 400-1000 children (from 15-25 countries) attending the competition. Therefore the venue should be able to fit the number of students in classroom setting in the AM. As the parents/guardians/families will most likely also attend alongside the children (but not sit in the exam hall), we are looking for a space where they can hang around freely and entertain themselves.
Between 12-2pm we would need a space with catering to entertain VIP guests, ideally arrangement for catering stalls for other attendees as well if the venue is remote. We also need a space to process the exam papers and internal production. In the meantime we would also need to ensure that
In the PM there will be a prize-giving ceremony (usually last 3 hours). We expect the children to attend along with their parents/guardians/families. We expect there will be between 2000-4500 attendees. We have always had the venue arranged in theatre style and ensure all attendees secure a seat.
[Additional support required]
Some additional contractors we require will include:
- Chair/desk hire
- Event crew hire
- Production/deco/entertainment hire
- Entertainers hire
- Caterer hire (if not onsite)
- Event host hire
- Event medics hire
- Event Insurance
- Warehouse hire/logistics
- Photographer/camrecorder
Tri L.
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Hello, thanks for inviting me to bid.
I have been managing events for over 15 years in the UK and internationally so you have definitely approached the right person.
It would be great to understand a bit more of your requirements at this stage, i understand the brief of the event. It would be good to understand what you initially require for the £250 amount.
Best,
Keli
1064802
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