Executive Assistant / Virtual Assistant (AI-Savvy)

Description:

We're looking for four experienced, tech-savvy Executive/Virtual Assistants to support our growing remote team. This is a freelance retainer-based project, with a consistent monthly workload and the opportunity for a long-term collaboration.

If you thrive in fast-paced environments, love using AI tools to work smarter, and enjoy keeping digital operations running like clockwork — we'd love to hear from you.

Project Details:

Freelance retainer: $750/month

Approx. 160 hours per month (flexible across the month)

Remote and async-friendly

Initial engagement for ongoing part-time work, with potential to scale

What You'll Be Supporting:

Calendar & Inbox Management: Coordinate meetings across time zones, manage inboxes (Inbox Zero fans welcome!)

AI-Powered Efficiency: Use tools like ChatGPT, Notion AI, and Zapier to automate, streamline, and level up our internal systems

Task & Project Management: Keep teams on track using tools like ClickUp and Notion

Documentation & Summaries: Take meeting notes, organize docs, prep materials for calls

Light Admin & Research: Help with HR tasks, post scheduling, and researching vendors/tools when needed

You're a Great Fit If You:

Have 3+ years experience supporting founders, execs, or high-paced teams

Use AI tools in your daily workflow (not just experimenting, but actually getting things done)

Know your way around modern tools: Google Workspace, Slack, Zoom, Notion, ClickUp, GHL, etc.

Communicate clearly and kindly — and you're not afraid to ask questions

Are organized, proactive, and thrive on problem-solving

Can manage work across time zones without missing a beat

Bonus Points If:

You've worked in health, tech, or wellness startups

You enjoy creating and refining SOPs — especially with help from AI

To Apply:

Please send:

A short message on why you're a great fit (especially your AI-savvy skills)

Any relevant experience or case studies showing your ability to manage executive support remotely

Let's build something awesome together ✨

We're looking for freelance partners who want to grow alongside us. If that's you — we can't wait to connect!