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    Yvette Bekker

    Yvette Bekker

    Virtual Assistant, Bid Formatter (MS Word)

    City of Westminster, United Kingdom

    Proposal Production experience on large major proposals. Excellent Word formatting skills. Strong Microsoft Office skills. Desktop Publishing and graphic design capabilities...Read moreProposal Production experience on large major proposals. Excellent Word formatting skills.

    Strong Microsoft Office skills. Desktop Publishing and graphic design capabilities using Adobe Professional and Photoshop.

    Area Covered: Global for remote secretarial/admin assistance - South London and Surrey for freelance bid production support.
    Industry: Freelance Bid Support and Virtual Assistant


    Work Experience
    -----------------

    Job Title: Bid Support - Senior Document Developer (Proposals)
    Company: KBR, Inc.
    Description: Supported all aspects of proposal development to ensure a well co-ordinated, high quality response to ITT/RFQ/PQQ etc. Interfaced with a wide range of personnel (executives, proposal director, proposal managers, technical and business subject matter experts, authors, graphics and technical writers) to facilitate the efficient and effective development of proposal responses.

    Made logistical arrangements required to start proposal development.

    Primary responsibilities included proposal development software support; word processing; graphic arts; and copying, binding, and packing proposals for delivery.

    Duties included the downloading of various Requests for Proposal (RFP) or prequalification documents and corresponding amendments and modifications, analysing solicitation documents to establish proposal formatting and styles guides, and disseminating information to assigned teams as required.

    Prepared Word document templates for the final proposal response.

    Provided word-processing, desktop publishing and graphic design skills to produce proposals and presentations, while establishing consistency and providing administrative support during the proposal development process.

    Collected and organised proposal content, created the table of contents in line with proposal instructions.

    Tracked document production and maintained version control.

    Tracked clarifications and kept the Proposal Lead informed of changes.

    Reviewed proposal for compliance and checked grammar and composition.

    Co-ordinated the update and maintenance of the proposal library repositories and resume database.

    Facility, Supplies and Equipment set-up and co-ordination, meeting and invite co-ordination for the proposal team as well as Colour Team Reviews, proposal and document dissemination and production support, ordering lunch and dinner for the proposal teams, obtaining refreshments, administrative support, proposal collaboration workspace (portal) administration and support.
    From:01/May/2007 To:01/Oct/2011

    Job Title: Corporate Compliance / Audit
    Company: Ericsson UK Ltd
    Description: Was responsible for supporting internal and external audits following implementation.

    Provided ad-hoc support to CFO and Financial Controllers during audit remediation.

    Liaised between Business Control & Financial Control in UK & Sweden & Dutch Service Support Centre to ensure the timely reporting and alignment of the Scope documents.

    Provided system support & training on in-house document management system.

    Supported Risk Navigator & produced SNAP reports, analysed data & chased control sign-offs.

    Provided support during the alignment of a merger company to existing policies & procedures.

    Tracked updates to key controls and communicated changes affecting local control.

    Super User for in-house document control database system & administrator on Intranet site.
    From:01/Oct/2006 To:01/May/2007

    Job Title: Proposal Production Executive
    Company: Ericsson UK Ltd
    Description: Setup a shared file structure following the proposal process for bids to support Senior Proposal & Sales Managers.

    Edited & proofread large documents & created templates using advanced Word, Excel & PowerPoint.

    Ensured correct materials were available for bids & tracked all Proposal progress.

    Manipulated photos and created images using Photoshop CS2.

    Printed, collated and prepared final bid and arranged dispatch.

    Stored completed bids electronically to in-house document control database.
    From:01/Feb/2006 To:01/Oct/2006

    Job Title: Project Administrator (Sarabanes Oxley Implementation)
    Company: Ericsson UK Ltd
    Description: Responsible for supporting consultants, accountants and project managers in implementing Sarbanes Oxley (UK / Ireland) and help them co-ordinate the setting up of local controls and procedures.

    Recorded changes in procedures and policy documents.

    Documented queries and responses.

    Reconciliation during GAP analysis.

    Liaised with Business Control, Financial Control & Sales Key Account Managers.

    Set up Intranet site to provide up to date information on compliance

    Scheduled meetings and arranged training for Finance and Sales departments.

    Performed document control in the UK on in-house document control database (Eridoc).

    Ad-hoc Secretarial / Administrative support to Commercial department.
    From:01/May/2005 To:01/Feb/2006

    Job Title: Virtual Assistant (VA) Xtratech-sec
    Company: Self Employed
    Description: Remote support to small start-up companies by producing web-sites, logos, assisting with office set up, basic software support, creating presentations/brochures/flyers, setting up contacts databases, data input and transcription.
    From:01/Feb/2004 To:01/May/2005

    Job Title: PA/Secretarial work part-time
    Company: Full Time Student 1998 - 2001
    Description: 3 years' Full time study (see details below). Temporary afternoon and weekend PA work at Southampton General Hospital and Countess Mountbatten Hospital and adhoc transcription of medical student's taped interviews at Southampton University.
    In October 2001, following the completion of this BA(Hons) degree I continued to do excavations as a volunteer to gain experience in Archaeological Fieldwork. Due to the seasonal nature and availablity of excavation positions I continued to do temporary and contract secretarial assignments. Companies I worked for included McLaren Racing (PA to Martin Whitmarsh & Jonathan Neale), McLaren Cars (Procurement support during SLR production at Technology Centre, Woking), Mouchell Engineering (supported the development of Contractor Assurance Case on a major project and PA to Senior Managers), SEEDA - Team Secretary for Enterprise Hubs and provided end of year support to for preparation of budgets.
    From:01/Sep/1998 To:01/Jan/2004

    Job Title: Excavation - South Uist
    Company: Archaeology Student - Southampton University
    From:01/Jan/1999 To:01/Jan/2000

    Job Title: PA to Director of Direct Marketing (EMEA)
    Company: IBM Global Business Services
    Description: PA to Director of Direct Marketing (EMEA)

    One-to-one PA position
    Full control of Director's business and personal email account, scanning and delegating business emails to the relevant Senior Managers
    Maintaining the electronic and paper filing system
    Full diary management (Lotus Notes)
    Setting up meetings, conference calls (France, USA, South Africa)
    Setting up travel itineraries, organising flights, taxi's, car-hire, train bookings for personal and business travel
    Managed Director's personal and business expenses
    Creating reports and presentations.
    From:01/Jul/1996 To:01/Sep/1998

    Job Title: PA to Senior Director
    Company: Xyratex
    Description: 1:1
    Arranged Meetings
    Set up conferences, preparing material for these conferences, arranged for refreshments
    Electronic diary management
    Arranged travel (hotels / flights / currency)
    Reconciled expenses
    Prepared presentations using PowerPoint / Excel
    Prepared correspondence using MS Word.
    From:01/Feb/1995 To:01/Jul/1996

    Job Title: Assistant Management Officer to the Vice-Consul of Management & Consular Services
    Company: British Consulate-General Cape Town
    Description: Responsible for Government Estate in Cape Town maintenance budget. Processing utility bills of Diplomatic Stafff. Observing compliance to the Diplomatic Procedure. Responsible for Diplomatic Mail. Responsible for Diplomatic Stationery ordered from HMSO office in Croydon. Responsible for furnishing itinerary for staff houses/flats which included the Ambassador's and Consul's residences. Liaised with all contractors regarding interior decorating, repairs, maintenance, gardening, cleaning, furnishing, security etc. Prepared premises for new diplomatic staff and took it upon myself to create packs relevant to the areas they lived in so that they could familiarize themselves with their surroundings, not having been in South Africa before. Responsible for office machinery in both the Embassy and Consulate-General. Translated in interviews regarding consular matters and police investigations.
    Responsible for logistics of move by Embassy staff to and from Pretoria every 6 months. Responsible for looking after accounts for Tristan da Cuna residents that required housing while in Cape Town for surgery.
    From:01/Aug/1992 To:01/Oct/1994



    Education
    -----------------

    Degree: BA Hons
    Field of Study: Archaeology (2.1)
    University / College: University of Southampton
    From:01/Jan/1998 To:01/Jan/2001

    Degree: Secretarial Diploma
    University / College: Southern Peninsular Technical College, South Africa

    Field of Study: Textile Design, Life Drawing & History of Art
    University / College: Frank Joubert Art School
    From:01/Jan/1984 To:01/Jan/1985

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