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    Helen Payen

    Helen Payen

    Virtual assistant

    Castillejar, Spain

    I offer a virtual PA/bookkeeping service from a fully functional office at my home in Spain and can offer the following services: PA/Secretarial/administration Bookkeeping Event...Read moreI offer a virtual PA/bookkeeping service from a fully functional office at my home in Spain and can offer the following services:
    PA/Secretarial/administration
    Bookkeeping
    Event management
    Database management
    Information/data research
    Transcripts from audio or manuscript
    Presentation/report/newsletter preparation and production
    Mail shots
    Proof reading

    I currently have a contract with a UK based organisation which involves liaising with members and local government bodies to arrange meetings, research on behalf of the organisation and minute taking at their quarterly meetings in the UK.

    I have over 25 years experience as a PA and business administrator with various organisations throughout the UK.

    Area Covered: worldwide
    Work Experience Summary: 2007 - 2008 Contract - 5 hrs per week - liaising with members and government bodies re setting up meetings; research on behalf of organisation and attending and taking minutes at quarterly UK meetings

    2004 � 2008 Regional Co-ordinator, North West Region
    Institute of Chartered Accountants in England & Wales

    Supporting the Regional Manager and 3 Regional Executives in the delivery of regional service plans and organisation of local events, attending events as required; including:

    � building and maintaining a pro-active relationship with local District Societies and Institute members and being the key contact for the Region
    � providing a bookkeeping service to the District Societies, including month and year end reports for committee meetings and year end account preparation.
    � preparation and distribution of monthly regional newsletters
    � updating the regional website and assisting in the testing of a new on line booking system
    � training of new Regional Co-ordinators in other regions.
    � providing a full administration and secretarial service to the regional team including minute taking at key meetings.

    1999 � 2004 Personal Assistant to Plant Manager and WW Director HSE & F
    Honeywell Garrett Engine Boosting Systems

    Providing the Plant Manager and WW Director of HSE&F with an efficient, reliable and confidential PA service and supporting the Operations Team, including:

    � presentation and report preparation and production
    � minute taking at key meetings
    � travel and accommodation bookings
    � company car management
    � debit note preparation
    � preparation and distribution of weekly newsletter

    1995 � 1999 - Business Administrator
    Iron Trades Insurance Group

    Personal Assistant to the Regional Manager and head of the Administration Team, duties included:

    � management, recruitment and training of administrative staff ensuring that an efficient and effective administration service was provided to the region.
    � facilities management, including setting up contracts with, and monitoring the performance of, maintenance contractors
    � monitoring and reporting on the regional budget, processing staff expenses and petty cash control
    � preparation and production of monthly regional reports

    1992 � 1995 Secretary/Office Manager
    Balfour Kilpatrick (based at their site office in Aldermaston)

    � PA/secretarial services to the Site Manager
    � ordering of electrical equipment for site use
    � maintenance of Quality Assurance and health records
    � time sheet preparation

    1990 � 1992 Secretary/receptionist (job share)
    Balfour Beatty Construction (based at their site office in Aldermaston)

    Reception duties and providing secretarial service to the Site Manager and team

    1980 � 1984 Secretary to Legal Executive
    Amery-Parkes & Co, Solicitors

    1977 � 1980 Typist
    HM Customs & Excise VAT Office

    1974 � 1977 Secretary to Partner
    Blease Lloyd & Co, Chartered Accountants

    Education Summary: Educated to GCE level
    General Secretarial certification
    RSA II Typing with distinction
    RSA III advanced english

    • £10
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