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    Anita Jacobs

    Anita Jacobs

    Personal Assistant, Office Administrator, Transcriber, Translator, Copy Typ...

    Alberton, South Africa

    1. 4 Years Bachelors degree from UNISA. 2. Has been secretary in various business sectors for the past 15 years. 3. Has been sales coordinator to Sales Manager for 4 years. 4. Has...Read more1. 4 Years Bachelors degree from UNISA.
    2. Has been secretary in various business sectors for the past 15 years.
    3. Has been sales coordinator to Sales Manager for 4 years.
    4. Has been Committee Secretary, organizing between 15 and 21 meetings per week; drawing up agenda for each meeting; sending out reminders; booking venues; taking minutes in meetings and typing the minutes of the meetings.
    5. Worked for an international company for three years. Arranging functions (venue, caterers, invitations, etc.) keeping diary (manually and electronically); bookings for national and international airline tickets, hotels, transport from and to hotels; arranging entertainment and sightseeing for overseas delegates.
    6. Invoicing and follow up on payments.
    7. Control of Sales Representatives (making appointment, follow up on appointments, control of targets set, calculation of commissions, processing of contracts and paperwork brought in by sales representatives).
    8. Legal Collections.
    9. Advanced knowledge of computer programs, including MS Office complete package and Pastel.
    10. Can work under severe pressure.
    11. Can use own initiative, but also function very well in a team.
    12. Preparations of Board Room meetings documentation.
    13. Handled extremely confidential information.
    14. Drew up month-end financial reports, using personal designed spreadsheets and formulas to make tasks easier.
    15. Has been secretary to 8 Divisional Managers. Keeping their diaries, typing memos, faxes, letters, quotations and specifications.
    16. Qualified Librarian (B. Bibl in 1997).


    Area Covered: Johannesburg South, Alberton, Johannesburg CBD, East Rand,
    Work Experience Summary: ANITA LOUISE JACOBS
    079-314-5376


    Availability: Immediately

    Position Required:
    Executive Secretary
    Personal Assistant
    Secretary
    Office Administrator
    Librarian
    Receptionist

    PERSONAL DETAILS

    Full Names and Surname ANITA LOUISE JACOBS

    ID Number 610218 0117 085

    Nationality SOUTH AFRICA

    Interests / Hobbies READING, COOKING, GARDENING

    Date of Birth 18 FEBRUARY 1961

    Marital Status MARRIED

    Home Languages ENGLISH
    AFRIKAANS

    Other Language GERMAN

    Home Telephone Number (011) 867 4701

    Contact Details 079-314-5376 / almeintjes@gmail.com

    Home Address 11 LAUREL CRESCENT
    MEYERSDAL

    Alternative Contact 082 467 9236

    Health Excellent

    Driver’s License Code 08 (Own transport)

    Children Two (27 & 18 years old)


    QUALIFICATIONS

    QUALIFICATIONS SUBJECTS INSTITUTION YEAR

    MATRIC English, Afrikaans, German, Biology, Typing, History
    Alberton Hoërskool 1978
    DEGREE IN LIBRARY SCIENCE (B. BIBL.) Information Science; Library Science, Psychology University of South Africa (UNISA) 1996

    -2-
    COMPUTER LITERACY

    INTERNET Advanced

    EMAILING Microsoft Outlook

    MS OFFICE Ms Word • Advanced;
    Excel • Advanced;
    PowerPoint- Advanced;
    Access • Advanced.

    MICROSOFT WORKS Word Processing;
    Spreadsheets;
    Databases.

    MICROSOFT PUBLISHER Desktop Publishing

    MS PROJECT Project Planning;
    Project Control.

    MS MONEY Financial Programme

    PRINTMASTER GOLD FOR WINDOWS
    PASTEL Invoicing
    QUICKBOOKS Invoicing etc
    LOTUS NOTES Email, Intranet communication, Documents
    MICROSOFT PUBLISHING Design / Layout / Printing of posters / Banners / Cards

    LIVELINK Beginners

    VECTOR ART Premium Image programme

    NETWORKING WAN (Wide Area Network);
    LAN (Local Area Network).

    WORDPERFECT Version 5.1 to 8

    PROGRAMMING Turbo Pascal

    INFORMATION SYSTEMS Analysis / Design / Upkeep


    -3-
    CAREER DETAILS

    COMPANY NAME GENTAG IMPORT AND EXPORTS (PTY) LTD
    EMPLOYMENT DATES September 2007 • April 2010
    POSITION HELD Office Administrator
    DUTIES Manage all administrative / Secretarial functions within MD’s office;
    Accounts on Pastel;
    Switchboard;
    Attendance Register / Leave / Bonuses;
    Wages / Salaries (Manual);
    Quotations;
    VAT (EFiling with SARS);
    Writing letters;
    Maintenance of electronic and manual filing.
    REASON FOR LEAVING Moving to Johannesburg
    CONTACT PERSON Philip Coetzee: 018 431 1287
    083 502 9090

    COMPANY NAME TEMPORARY ASSIGNMENTS
    EMPLOYMENT DATES April 2005 • January 2007
    POSITION HELD Various Secretarial Positions
    DUTIES General Secretarial Duties (Diary Keeping, Telephone Screening, Taking of Minutes, Compile stats and reports; etc.).
    Accounts on Pastal,
    Quickbooks
    REASON FOR LEAVING Moved to Klerksdorp (North West Province)

    COMPANY CAME STALLION SECURITY
    EMPLOYMENT DATES October 2002 - February 2004
    POSITION HELD Sales Administrator
    DUTIES General secretarial duties;
    Traveling arrangements;
    Own Correspondence;
    Quotations;
    Making appointments for sales representatives; follow-up on appointments; processing all contracts and paperwork brought in by sales representatives.
    Invoicing and follow-up on payments.
    Relief switchboard;
    Invoicing on Pascal;
    Co-ordinate Sales Representatives appointment
    Takings minutes;
    Typing of minutes
    Assisting Sales Manager with all his duties
    CONTACT PERSON Manie Steyn 082 5194322
    REASON FOR LEAVING Better opportunity

    COMPANY CAME SECURECO
    EMPLOYMENT DATES September 2000 •September 2002
    POSITION HELD Sales Administrator
    DUTIES General secretarial duties;
    Making appointments for sales representatives; follow-up on appointments; processing all contracts and paperwork brought in by sales representatives.
    Invoicing and follow-up on payments.
    Organising functions;
    Traveling arrangements • overseas and local;
    Own correspondence;
    Quotations;
    Invoicing on Pascal;
    Co-ordinate Sales Representatives appointments
    Takings minutes;
    Typing of minutes;
    Assisting Sales Manager with all his duties
    CONTACT PERSON Manie Steyn 082 5194322
    REASON FOR LEAVING Better opportunity
    -4-
    COMPANY CAME MINE PENSION FUND (PROPERTY DIVISION)
    EMPLOYMENT DATES September 1998 • August 1999
    POSITION HELD Executive Secretary / Committee Secretary
    DUTIES Drawing up meeting schedules ( 1 week to 6 months in advance);
    Booking of venues;
    Arranging all aspects of the various meetings on Lotus Notes;
    Taking minutes in ’±15 meetings per week;
    Typing and distribution of minutes for all the meetings;
    Assisting with Project Scheduling;
    REASON FOR LEAVING One Year Contract

    COMPANY CAME INGERSOLL RAND COMPANY (S.A.) (PTY) LTD
    EMPLOYMENT DATES March 1995 • June 1998
    POSITION HELD Personal Assistant to Financial Director;
    (Started in temporary position • reported to eight divisional managers. Permanent Position after six months).
    DUTIES Assist with restructuring of company;
    Liaise with different Unions;
    Taking minutes in disciplinary hearings and Union meetings; General secretarial work;
    Traveling arrangements (Overseas ad Local);
    Own correspondence;
    Update month end figures;
    Report figures directly to Head Office in France and England. Upkeep of procedure manuals for ISO9000, as well as attending these minutes and taking minutes;
    Served on various committees;
    Supervised 5 typists (coordinating workflow, complaints, leave, etc.);
    Assist overseas visitors; including vice-president of company.
    REASON FOR LEAVING Reconstruction of company
    REFERENCES Les Langston: 082-887-4775; Greg Esprey: 864-3930

    Oct 1991 • March 1995 Full time mother

    March 1985 • September 1991 ALBERTON TOWN COUNCIL • Library Assistant

    Jan 1983 • Feb 1985 Full Time Mother

    Jan 1979 • Dec 1981 Van der Merwe & Botha (Lawyers)

    Education Summary: 4 Years Bachelors Degree

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