Virtual Travel agency

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Experience Level: Intermediate

What I want is to SALE SOLE tourist services in the Internet
For being able to do this, is required a Data Base where we enter data for all services as,

Packages of preset itineraries
Regular Tour & Excursions
Private Tour & Excursions
Ferry boats
Rent a Car
Stay and Drive ( Hotels + Car ) packages
Other services , as restaurants etc

All the offered services have one or more Valid Periods, during the Year

TRANSFER is the transportation of the clients from one Point to the Other, including a different kind of Vehicles, as Taxis, Private cars, Minibus, Medium size bus, or big bus,
All depends of the applied scale of the transported number of clients.
Plus assistance ( with or without ), luggage management etc

Regular tour is a Tourist itinerary created by another company or the same company, consisted by Regular Days and / or Dates, per week or per month
Let’s say an Athens City tour, which is in Regular basis all year around with guide in specific language (s), offered from a specific Company or Organized by US.
This tour is consisted by
Vehicle + Guide + Entrance fees or we buy this tour as a program from specialized in regular tours, companies against an agreed NET rate per person
Within these tours are :
a) Half day tours
b) Full day tours
c) Many day tours ( with accommodation included )

Are all the above, organized by US for a specific number of clients and their proposed Normal, or special Itinerary

HOTELS is the accommodation sold to the clients, In specific Countries, Cities, areas, during a specific Period or Periods of the year
A hotel specification consist from:
Hotel Category in Stars
Room categories as Standard , Superior , deluxe, Junior suites, suites etc
Hotel facilities
Room facilities
Restaurants, Bars, Entertainment, Sports , Animation etc
Distances from specific points, as Airports, Ports, City center, Beach etc

CRUISES is a Accomodation + Transportation combination, starting from a Port and going to different other ports or making circular trips.
There are cruises with specific weekly departures and others with specific dates during within various periods of the year
The Rates depends of the trip duration 3, 4, 7 days and the Cabin category requested
We always buy the cruises from specific Cruise companies or wholesalers intermediates

FERRY BOATS are ships who make trips during the year, from central ports to different island. Some are with daily and specific trip, other are with specific days of the week and variable itineraries. The rates depend of the accommodation Class on board, as Lounge free seats, Numbered aircraft type seats, cabins etc, as well as the kind of transported cars

RENT a CAR , are rented cars of various types, for various duration, normally on Unlimited kilometer basis, with various insurances included or Not

STAY AND DRIVE. We offer to the client to chose a car type and hotel Categories
We propose various itineraries. After the client choose the itinerary we calculate the rate of the chosen Car adding the cost of the hotels, according to itinerary

OTHER SERVICES is everything not specified , charged Freely per person or per service, as sole Guides, meals in restaurants, events, theater etc

Using All or part of the mentioned services, we MUST be able to create Tourist PACKAGES of services, marking the Rates according to the periods of the year

The COST Rates must be described & entered to the Data base , being able to be converted in SALE Rates, using a variable way of automatic calculation per person based on specific percentage or variable percentage or ammount quantity.

The whole operation is consisted by SUPPLIERS and CLIENTS in B2B or B2C way.

Having all Data Bases organized, we must be able to create PACKAGES of services, which will appear to the site.
When a client choose a Package to Buy, after entering the Initial date of the Package, the number of clients, the accommodation in Single, Double, Triple , quadruple rooms, the program must be presented in another page with the detailed combination of services.

There will be some services which remain UNCHANGED ( dark ) or can be changed as,
Hotels for the client to choose the hotel Category and room type required
Ferry boat, for choosing the Type of the ferry, as Conventional, Fast or High speed ferries and accommodation class.
Cruises for choosing Cruise company and/ or Cabin type requested

After the client chooses the requested Package, the program continue to the E-commerce procedure, for Buying ( Booking of services ) and after our confirmation, proceed to the payment of the Package.

We, as operators of this program, we must be able to proceed to the booking of the services, sending emails to the Supplier (s) in automatic way, mentioned in short description the details of the requested services, according to the BOOKED Package
In case of an Unavailable requested services , we must be able to inform the clients about this, offering the closest alternative

Normally the client Buys everything from us,, except the air ticket or other mean for their arrival and departure to / from Greece

The arrival / Departure information must be given to us the soonest possible

Another point of this Software is to create a part calling “ DO IT YOUR SELF “ where the client can request services as he wish, but following always a sequence of Dates
That means that can ask for any kind of the mentioned services.
So clicking the client on the “ DO IT YOUR SELF “ will must open a page with all the corresponding BUTONS, for choosing the wished services.

a) The client mast not be able to MODIFY any itinerary MORE than 3 times
b) The client must request at least 3 requested services
c) We do not SALE one Hotel ONLY, must be at least 3 hotels or 3 room categories in the same hotel. The client can ask for 1 Hotel, 1 Transfer, 1 ferry boat etc
d) This is a limitation for the client to not be able to isolate the price of a SOLE service item
e) If the client violate any of the mentioned Limitations, must be informed that he cannot proceed further
f) Never present to the client a detailed price information. At the end of the services, we will present the total amount of the services requested.
g) That mean that at the end of the services we shall give to him, the total amount , as a package

The offered Packages will be in Groups, ( with possibility of making more or delete a Group ), as :
a) Land Packages
b) Land + Cruise Packages
c) Land + Island Packages
d) Land + Cruise + Island packages

In the site we also must present the details of :
a) Hotel specifications and prices … as from….
b) Tours, detailed description of each one and may be the SALE price
c) Cruise Company e,g Louis Cruises or other company
d) Cruise Name e.g Aquamarine or Aegean Spirir
e) Cruise title e..g. Aegean Dream 3-day Cruise
f) Cruise duration :
g) Departure day of the week within a marked period or some fixed depaartures in certain DATES
h) A side of the cabin Typr, must have short description of the cabin type
i) A table of the Rates aas well as the dates of departure
j) links to the company’s site for being able the client to see more about the cruise.

Rent a car, company and type of car’s
Fry and Drive ( as I explained already )

Open for later on to ADD other lannguages

I can help personally to the Translation on what is needed
For having a better idea of the presentation and necessities, please consult the sites:

No One of these sites has an automatic calculation of Packages, being able the client to chose Hotels Categories, Room types, Cruises, Cabin types, Ferries.
These sites present Packages, but with limited changes and anly by EMAIL


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