Project Manager

Who We Are

We are a newly established, fast growing software startup with a strong focus on AI powered solutions. We build intelligent tools ranging from LLM based applications to automated decision engines for clients who want to leverage cutting edge technology without the usual complexity. We are lean, move quickly, and every team member shapes our direction.

The Role

We are seeking a Project Manager to take full ownership of client relationships, project execution, and developer oversight. Because our work involves AI integrated software, you do not need to be an AI engineer, but you must be comfortable managing projects where requirements can evolve as models are tested and refined.

You will be the single point of accountability for on time, on scope delivery, and for keeping clients confident throughout.

You must be available during U.S. Eastern Standard Time (EST) business hours. Exceptional English communication skills are non negotiable. You will lead client calls, manage expectations, and navigate ambiguity with clarity and poise.

What You Will Do

Client Relations (High Priority)
Act as the primary, trusted point of contact for all clients.

Lead discovery sessions, status meetings, and requirement gathering calls, especially for AI features where behavior may be probabilistic rather than deterministic.

Translate client needs into clear, actionable specifications for developers.

Manage scope changes, expectations, and tough conversations around budget, timeline, and trade offs.

Developer and Project Oversight
Supervise and support the developers assigned to your projects, including those working on AI model integration and backend or frontend systems.

Prioritize the backlog, assign tasks, and ensure developers have what they need to succeed.

Track sprint progress, remove blockers, and maintain delivery momentum.

Ensure code reviews, testing, model evaluation, and deployments happen on schedule.

Operational Management
Set up and maintain project tracking tools such as Slack, Jira, or ClickUp.

Create and maintain project roadmaps, timelines, and documentation.

Proactively identify risks, particularly around AI performance, data dependencies, or API limits, and communicate them to leadership and clients.

Continuously improve our delivery processes as we scale.

What You Must Have

Availability to work U.S. Eastern Standard Time (EST). This is non negotiable.

Exceptional English communication skills. You speak and write clearly, confidently, and professionally in client facing situations.

Three or more years of experience as a Project Manager in software development, whether in an agency, startup, or B2B tech environment.

Proven experience managing developers and overseeing multiple concurrent projects.

Strong understanding of Agile and Scrum methodologies.

Ability to say no professionally, push back on scope creep, and manage competing priorities.

Self sufficiency. You do not wait for instructions; you create structure where none exists.

Comfort with AI related uncertainty. You understand that AI features may require iteration, testing, and managing client expectations differently than deterministic logic.

Nice to Have (Not Required)

Experience working on projects involving LLMs such as OpenAI or Anthropic, open source models, vector databases, or AI evaluation pipelines.

Experience working in a fast growing startup, especially under two years old.

Basic technical familiarity. No coding required, but comfort with APIs, JSON, or prompts helps.

Experience with contract statements of work or change orders.

How to Apply

Your application must include all three of the following:

Your resume

A cover letter of three to four paragraphs explaining:

Your experience managing both clients and developers.

A specific example of a project you saved from going off the rails.

Confirmation that you can work U.S. EST hours.

A Loom video of approximately five minutes in length. No exceptions.

In the video, walk us through your career background and relevant experience.

Highlight specific project management wins, how you handle client communication, your approach to leading developers, and any exposure to AI projects if applicable.

Speak as if you are in a client meeting: clear, confident, and professional.

We are growing fast. We need a Project Manager who can grow with us, especially as we dive deeper into AI powered products. Show us who you are, on camera and on paper.