Vehicle rental solution

1. Is this system intended for internal management only, or do you require a customer/driver-facing booking portal as well? Internal Only.

2. How are rentals currently structured — daily, weekly, long-term hire, or a combination? Weekly

3. Do drivers pay fixed rental fees, commission-based fees, or variable pricing depending on vehicle type? Depend on a vehicle

4. Do you require integrated payment processing (e.g., online card payments), or will payments be recorded manually? Recorded manually

5. Is deposit management and automated rental agreement generation required? YES

6. Do you need compliance tracking features such as MOT, insurance renewals, road tax, and private hire licensing reminders? YES

7. Should the system include maintenance scheduling and vehicle damage history logs? YES

8. Do you require integration with accounting software such as Xero, QuickBooks, or similar platforms? NO

9. Will multiple admin users require different access levels and permissions? YES

10. Are you looking for a fully custom-built solution, or would you be open to customising an existing fleet management framework if it meets your requirements? Which ever

It’s nice to connect with you, and thank you for taking the time to answer all the questions so clearly.

Your structure is very clear now. Internal only system, weekly rentals, vehicle based pricing, manual payment logging, deposit tracking with automated agreement generation, compliance monitoring, maintenance logs, damage history, and multi admin access. That gives us a solid operational foundation to design the platform properly around your 100 plus vehicle fleet.

The best next step is to move this into the WorkStream so we can organise everything professionally and I can share a clear breakdown of the system structure, modules, and development phases.

Please go ahead and open the WorkStream and we can proceed from there.

NO