Develop Menu System for Remote Learning Delivery Systems

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  • Proposals: 2
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  • #27453
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Billy L.
Andrew C. have already sent a proposal.
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Experience Level: Expert
Brief overview
CLIENT A are manufacturing systems that will deliver our learning to the customer in their premises. We call this delivery system the Media Cube; it consists of a wooden box carcase holding a mains powered PC and all the ancillaries (see Annex A). When not in use the box closes and is padlocked shut for security. The box is sufficiently small to fit into a medium sized saloon car with the back seats folded down. However, the unit is intended to be large enough to deter theft!
Expected method of use by a student is:
a. obtain key form the holder, open Media Cube and power up the PC,
b. the student is presented with a menu and selects the learning materials to view,
c. when the student closes the learning it returns them to the menu
d. the PC is closed down from a menu choice, the Media Cube is locked, and the key returned.
In our trials it has become apparent that the general level of IT skill and awareness is poor and that a menu reduces stress in those who are at the lower skill level. A business like menu will increase speed of access for everyone, and make the system accessible to a wider audience. This is the first main driver for the menu.
The purpose of the system is to be located at the customers premises meaning that if, due to accident, fiddling, or malicious intent, the system does not function there will be downtime whilst a member of CLIENT A travels to the site to reinstate the system. This final point is the second main driver for the menu.

Prior to deployment/use
1. CLIENT A load new, or amend/update, learning materials on PC (ability Med: standard windows file management)
2. CLIENT A then add/remove items on the menu
2.1. menu to expand/contract to accommodate the number of learning items available for that customer or part of the course
2.2. This item must be simple (ability Med: IT admin user of average experience)
Student Usage
3. the student starts the PC
4. if using the Windows login screen two options are required
4.1. Student
Password not required
Access goes to the menu system only
4.2. Administrator
Password required
Access goes to Windows Desktop no restrictions
5. Menu system screen
5.1. The learning materials that CLIENT A have loaded are now visible as menu items
5.2. Student presses menu selection button and goes straight to the item i.e. hyper linking directly to the document/file
5.3. No other facilities or options are available
5.4. Option to close down PC is on the menu
6. When items finish or are stopped the student is returned to the menu

Menu Requirements (Not indicated above)
7. To software must be capable of being installed by an IT user of medium experience i.e. competent in routine file management and installing/uninstalling software
8. Menu to handle standard file options, but predominately:
8.1. watch video (standard formats incl. Flash)
8.2. watch/use PowerPoint Show or equivalent
8.3. use e-Learning lesson using Articulate based products
Note: Articulate runs in a browser window
8.4. read/use pdf documents
9. Look and Feel
9.1. CLIENT A and new c4mbd logo on screen
9.2. menu items are displayed in button form with information inside button
9.3. Text must meet the access for disabilities regulations
9.4. Colours:
Background: Black
Text options: White, Silver, Orange (orange is used for our website menu options)
9.5. Footnote: an LA Marketing authoring note is permissible: wording to be agreed with CLIENT A

Highly Desirable Addition - Skype
10. Skype Access from the Media Cube. This would allow us to conduct tutorials remotely saving time and travel costs. Each PC has a web cam fitted as standard so it would be possible to video call, conference, share desktops for training, as well as the standard voice call.
11. Connection Options:
11.1. Connect to site Wi-Fi
11.2. Mobile phone dongle
12. Security options:
12.1. This could be available to all menu users if relatively secure
12.2. This could be an additional pass worded menu item if the developer believes this is necessary
12.3. Skype functions using the internet and could be used as access to the wider net; we accept this might happen but want precautions in place; this might be barring, or simple a warning screen prior to use.
13. Windows XP SP3, Windows Vista, Windows 7,
14. The initial development is to be used on the ASUS Eee Top PCs currently installed in the Media Cubes.
15. Secondary development is the installation on new Presenters running Windows 7 on ACER E7500 (Touch Screen) PCs.
15.1. If possible the same access requirements to be incorporated.
15.2. However, if this proves too difficult within time and cost this menu system could be modified to run on call. The rationale for this is that these PCs will not normally be left unaccompanied so the menu can be run after start up as a means of students accessing materials under supervision, or a trainer accessing support for a presentation.
16. Other uses: Existing PCs running on Windows Vista
17. Student offered only menu options at start-up
18. Closedown option on the menu (possibly last item) to prevent use of greater windows environment
19. Students will agree not to leave the menu environment; this could be an interim screen with a Yes (go on), or No (go to shut down screen)
20. Student is blocked from leaving the menu environment
20.1. If it is possible to block the student from leaving the environment this is desirable
20.2. If after investigation this would considerably lengthen the development time, increase complexity for administration staff, or considerably increase the cost this can be reviewed
20.3. At the very least we must build in deterrence
21. Usage note: to aid electronic security the unit key will be signed for in a user signature book which will record start and end date and time. This will aid security when a competent user wilfully carries out operations not allowed by the menu. This record of use is intended to deter and then trace activities such as cyber bullying etc. but is also useful to deter �off menu� activity.

Capital Item Considerations
22. The final product must be delivered in its entirety; this can best be done to meet the audit requirements on CD/DVD.
23. The product must be owned by CLIENT A after delivery
24. The product source code must not be locked, and must be open for further development by other parties
25. The product must be accompanied by user instructions for:
25.1. install and uninstall
25.2. General use
25.3. fault finding if appropriate

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