Operations Manager & Executive Assistant (High-Level Operator)

Overview:
I run a marketing business and I’m looking for a highly capable operator to take ownership of multiple ongoing projects and act as my right-hand person. Some business related, some personal.

This is not a basic VA role. I need someone who can think, organise, execute, and drive tasks to completion without needing constant direction.

You will be responsible for managing projects, coordinating freelancers, handling admin tasks, and ensuring everything moves forward efficiently. As well as acting as my Executive Assistant.

Your job is essentially to get things done to a high standard, or driving things to completion, that I can't or don't have the time to do.

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**Key Responsibilities:**

**1. Project & Operations Management**

* Take ownership of multiple business projects including:

* Completing an online course (editing, structuring, uploading)
* Managing website completion with developers
* Coordinating legal/admin processes (UK company liquidation, insurance, etc.)
* Setting up systems (payments, Stripe, workflows)
* Break down tasks into clear steps and execute them
* Hire and manage freelancers where needed
* Ensure all projects are completed to a high standard and on time

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**2. Executive Assistant / Personal Support**

* Manage day-to-day admin tasks
* Arrange travel, bookings, and logistics
* Organise schedules and appointments
* Handle general life admin where required

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**3. Hiring & Team Coordination**

* Post job listings (e.g. social media, personal brand roles)
* Screen candidates and present top options
* Coordinate onboarding and communication

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**4. Communication & Workflow**

* Act as the central point of coordination across all tasks
* Provide clear updates and next steps
* Keep everything organised and moving forward

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**How We Will Work Together:**

* I communicate heavily via **voice notes** - I am diagnosed ADD and this is part of the reason I require this type of assistance and structure.
* You must be comfortable receiving instructions this way and converting them into actions
* You should be available **7 days a week when needed** (not necessarily full days, but responsive)
* You will only involve me for:

* key decisions
* approvals
* completion of tasks that require my involvement

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**Requirements:**

* Excellent written and spoken English (clear, neutral accent preferred)
* Highly organised and proactive
* Strong problem-solving ability
* Able to take ownership and execute without hand-holding
* Experience managing freelancers and projects
* Comfortable with tools like Google Docs, Slack, Notion, etc.

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**Important:**

* This role requires initiative — not just following instructions
* You must be able to think ahead and anticipate what needs to be done
* High standards are essential

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**To Apply:**
Please include:

1. A brief introduction about your experience
2. Examples of similar roles you’ve handled
3. Your availability and time zone

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**Initial Engagement & Long-Term Opportunity**

This role will begin with an initial 15–30 day project focused on organising and executing a defined list of tasks across the business.

The goal of this initial phase is to:

* get key projects completed efficiently
* establish strong working processes
* assess fit and performance

For the right person, this has strong potential to become an ongoing, long-term role as my right-hand operator across the business.


**Goal:**
To have a right-hand operator who removes execution and admin from my plate, allowing me to focus only on high-level decisions and content.