Experienced Quickbooks Bookkeeper Needed

Task Request: QuickBooks Data Organisation – Phase 1 (Admin Work Only)
*To be completed over the weekend

Overview

I am seeking an experienced bookkeeper to assist with preparing data for my firm’s 2025 accounts. This is not accounting or tax work. It is purely an administrative categorisation and data organisation task in Excel, but experience with QuickBooks of at least 3 years is needed.

You will be provided with:

Original Chart of Accounts (QuickBooks export)

Draft Revised Chart of Accounts Template (business specific)

Original-Suppliers.xlsx (current inadequate supplier list)

Barclays Business Transactions.xlsx (approx. 1 year of transactions)

Personal Account.xlsx (approx. 1 year of transactions)

QuickBooks Expenses Export.xlsx

Bookkeeper / Admin Work (Non-Accountant)
1. Chart of Accounts

Compare the Original Chart of Accounts vs the Revised Template - using the information of the suppliers and expenses, map out all the suppliers not already in the Revised template i.e. add missing accounts, rename existing ones, and mark redundant ones for inactivation.

2. Supplier Mapping

Open PAIL-Original-Suppliers.xlsx.

Add a new column → Correct Category (from Revised Chart of Accounts).

Assign each supplier to a category (e.g. Adobe → IT Subscriptions).

3. Transaction Tagging

Open Barclays Transactions (Business) and Personal Account.xlsx.

Add two new columns to each file:

Business / Loan / Drawing

Correct Category

Tag every line consistently (using supplier mapping).

4. QuickBooks Expenses Export

Cross-reference against the tagged Barclays file.

Produce a mapping sheet: QuickBooks Category → Correct Category.

Scope / Volume of Work

Business bank account transactions: ~1 year of entries.

Personal account transactions: ~1 year of entries.

Expenses and suppliers repeat consistently — once you identify the common names (Adobe, Dropbox, Starbucks, Uber Eats, barristers, rent, etc.), the classification will become much easier.

This is not about deciphering every line individually — it’s about setting consistent rules and applying them.

Important Notes