Coding of Invoice for Our Accounts Team
3691
£10(approx. $13)
- Posted:
- Proposals: 9
- Remote
- #428953
- Archived
Freelance Accountant / Bookkeeper for small Owner Managed Business
West Drayton
103379477898167201255881416843621380138073156231620378
Description
Experience Level: Entry
Estimated project duration: less than 1 week
We have a small backlog (about 300 with maybe another 300-500 to follow) of scanned invoices as PDF's (95%+ single page, but some multi page, although most contain the relevant information of the first page in any event) that need to be renamed to give the following information for our accounts team:
The Year and Month of the invoice
The sequence number within that month (from a list of next available numbers)
The Day of the month
Total Invoice Value - £ $ €
Total VAT- £ (where either shown or calculated by YOU where a VAT number is listed ie Gross div 1.2 times 0.2 = VAT - easy!)
Invoice Number/Transaction Ref
Supplier name
Invoice to Name (usually 1 of 4 companies in our group
Payment method (if listed or "x" if missing)
Nominal Code (like sage's)
The details required above are coded into the file name, we can then import them to our systems. See attached full specification.
We want the work undertaken quickly, accurately and have a document that explains the coding system is attached, plus some help notes for invoices that are hard to understand for first timers.
We will try and remove any difficult invoices, but where a field cannot be determined just place a single "x" in the field.
While the details are not massively sensitive, we do require complete confidentiality and non disclosure so your agreement this this fundamental.
We are looking for a fairly quick turnaround of the task.
There may be further batches to process in the future, but we need to see how this goes first.
We would like about 50 invoices done to start to check for quality before going with them all. The invoices can be uploaded to our FTP server to downloaded (or Dropbox), and then be reloaded back by you once done...
2 separate (Redacted/EDITED) invoices are enclosed to see the type of document we need coding, with the filename coded as we need. If you are serious and want to see more samples then these can be provided.
A fast accurate typist should be able to do this very easily. Accuracy is key. We have a PDF view tool that works very well for this task, which is free.
A chart of accounts will be provided separately, but it is similar to sage Line 50 codes.
The budget is per 100 invoices, and pro rata from there, so 163 invoices would be 1.63 times the rate.
Many thanks
The Year and Month of the invoice
The sequence number within that month (from a list of next available numbers)
The Day of the month
Total Invoice Value - £ $ €
Total VAT- £ (where either shown or calculated by YOU where a VAT number is listed ie Gross div 1.2 times 0.2 = VAT - easy!)
Invoice Number/Transaction Ref
Supplier name
Invoice to Name (usually 1 of 4 companies in our group
Payment method (if listed or "x" if missing)
Nominal Code (like sage's)
The details required above are coded into the file name, we can then import them to our systems. See attached full specification.
We want the work undertaken quickly, accurately and have a document that explains the coding system is attached, plus some help notes for invoices that are hard to understand for first timers.
We will try and remove any difficult invoices, but where a field cannot be determined just place a single "x" in the field.
While the details are not massively sensitive, we do require complete confidentiality and non disclosure so your agreement this this fundamental.
We are looking for a fairly quick turnaround of the task.
There may be further batches to process in the future, but we need to see how this goes first.
We would like about 50 invoices done to start to check for quality before going with them all. The invoices can be uploaded to our FTP server to downloaded (or Dropbox), and then be reloaded back by you once done...
2 separate (Redacted/EDITED) invoices are enclosed to see the type of document we need coding, with the filename coded as we need. If you are serious and want to see more samples then these can be provided.
A fast accurate typist should be able to do this very easily. Accuracy is key. We have a PDF view tool that works very well for this task, which is free.
A chart of accounts will be provided separately, but it is similar to sage Line 50 codes.
The budget is per 100 invoices, and pro rata from there, so 163 invoices would be 1.63 times the rate.
Many thanks
Richard L.
99% (23)Projects Completed
10
Freelancers worked with
17
Projects awarded
75%
Last project
20 Sep 2019
United Kingdom
New Proposal
Login to your account and send a proposal now to get this project.
Log inClarification Board Ask a Question
-
There are no clarification messages.
We collect cookies to enable the proper functioning and security of our website, and to enhance your experience. By clicking on 'Accept All Cookies', you consent to the use of these cookies. You can change your 'Cookies Settings' at any time. For more information, please read ourCookie Policy
Cookie Settings
Accept All Cookies