Virtual Assistant

About the Role

We are launching a new aesthetic clinic brand, Confidence Prescribed start up in the UK and we are looking for a highly organised and proactive Virtual Assistant to support the setup and day-to-day running of the business.

$15 per hour - Long term - appox 15 hours per week

The role involves a mix of admin, operational support, website coordination, supplier communication, content organisation, and light marketing assistance.

You must be reliable, detail-driven and confident working independently. This will start as part-time support but has long-term potential as the clinic grows.

Key Responsibilities
1. Admin & Diary Management

Manage the clinic’s emails and respond to routine enquiries.

Organise and maintain the clinician’s diary.

Chase outstanding actions and keep tasks moving.

Upload and organise documents, certificates, policies and client material.

2. Website & Booking System Support

Select a website template (within budget).

Liaise with a developer to build and update the site.

Prepare and provide written content for the website (content is generated via ChatGPT).

Set up the booking software: services, durations, prices, deposits, reminders, policies.

Ensure smooth integration with MoneyPenny (our telephone answering service).

3. Supplier & Operations Management

Contact suppliers to obtain pricing for devices, consumables and skincare.

Maintain a centralised spreadsheet comparing supplier costs, MOQs and delivery times.

Keep all operational files organised in shared folders.

4. Content & Social Media Organisation

Gather, label and organise treatment photos and videos.

Liaise with the social media agency (separate team) to provide content and updates.

Maintain a structured content library for marketing purposes.

5. SEO, PPC & Platform Setup Support

Post job listings on People Per Hour for SEO and PPC specialists.

Assist with onboarding external freelancers and coordinating work.

Support with setting up Groupon and Wowcher deals (submitting content, prices, images).

6. Policies & Compliance (Basic Level)

Help format and organise clinic policy documents.

Track renewal dates and deadlines for compliance-related items.

Requirements

Previous Virtual Assistant experience

Strong organisational and communication skills

Excellent written English

Confident with spreadsheets (Google Sheets essential)

Ability to manage multiple tasks and deadlines

Comfortable coordinating with designers, developers and suppliers

Experience in beauty, wellness, or healthcare admin is a bonus (but not essential)

Must be proactive and able to work independently

Hours & Working Style

Part-time freelance role

Approx. 10–15 hours per week initially

Flexible working hours, as long as tasks are completed daily/weekly

Long-term opportunity as the clinic expands

Budget & Application

Please include:

A short introduction about you

Examples of similar work (clinic/beauty/operations roles ideal)

Your weekly availability

Your hourly rate

We’re looking for someone who can become a reliable long-term support partner as we grow the brand.