Proactive Virtual Assistant to Marketing Agency Owner

I’m looking for someone proactive and detail-oriented with excellent written communication skills to be my virtual assistant.

We are a small but fast-growing marketing agency with high profile clients and huge opportunities ahead of us in 2019. You will be helping take over challenging tasks and developing processes to make both of us more effective. If successful, the company will have far greater capacity to take these opportunities.

Summary

- This is not an entry-level assistant position. You MUST have at least 2 years experience working remotely as a Virtual Assistant for a business owner.
- Expect to get several requests/day from me, many of which include tasks that must be done that day.
- You'll handle my business and personal details, including scheduling, sending invoices, monitoring notifications from online software, organising personal errands and managing a clear calendar with agendas.
- This is a part-time role, starting between 20-30 hours per month. Depending on how we work together, this could increase to more hours per month.
- It's also remote, so you can work anywhere in the United Kingdom / during UK business hours. We communicate via email, chat, and phone.

Tasks and Responsibilities

- Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
- Book all travel arrangements, including lodging, transportation, and activities
- Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts
- Research and be the point person for service providers for projects such as web design
- Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items

Knowledge & Skills

- Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
- High level of experience with Google Drive
- Knowledge of Asana, Harvest and similar tools
- Ability to quickly learn new software applications
- Capability to set up new systems and processes in order to streamline business and personal functions
- Bonus: familiar with digital marketing platforms like Facebook Ads and Google Ads

Education and Experience

- At least 2+ years experience as a virtual assistant for a business owner
- Ability to handle several emails and requests per day
- Exceptional ability to communicate progress on multiple projects
- Highly organized and efficient
- Trustworthy with strong personal integrity
- Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
- Experience managing calendars
- Must be reachable during the hours of 8AM - 6PM UK time and respond to messages within 2 hours
- Top notch communication via email and phone, internally and with customers
- Proven ability to prioritize tasks
- Perfectionist, super attention to detail
- Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
- Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time

How to apply

If interested, please apply here with answers to the following questions. We will then ask some situational questions, then invite for interview via video call.

Questions

1. Please tell me about yourself — your professional background and your experience in support work. PLEASE BE SPECIFIC.

2. How many hours do you currently have available to support a client?

3. What time zone are you in?