Part-Time Executive Assistant / Operations Assistant Required

I am looking for an exceptional Executive Assistant / Operations Assistant to work directly with me as my businesses continue to grow.

Initially, this will be a part-time freelance role with the opportunity to take on greater responsibility over time for the right person.

I run multiple AI, training and publishing businesses, including projects for driving instructors and the legal profession. I am looking for somebody highly organised, proactive and reliable who can help manage projects, freelancers and day-to-day operations.

Hours and Location
Initially 2 to 3 hours per day, Monday to Thursday.
Hours likely to increase for the right person.

Remote role.
Applicants from the UK and Europe are preferred.
Availability during UK business hours is essential.

About You
You may have previously worked as:
Executive Assistant.
Office Manager.
Operations Assistant.
Project Coordinator.
Personal Assistant.
Business Support Manager.
You should be:
Highly organised and proactive.
Calm under pressure.
Able to work independently.
Honest and accountable.
An excellent communicator.
Comfortable working in a fast-moving business.
Detail-oriented with strong problem-solving skills.
Keen to learn and use AI tools.

Responsibilities
Managing projects and keeping tasks on track.
Liaising with freelancers and team members.
Following up on deadlines and outstanding work.
Helping recruit and shortlist freelancers from platforms such as Upwork and PeoplePerHour.
Building and maintaining systems and processes.
Organising files, documents and workflows.
Assisting with events, memberships and content projects.
Researching tools, suppliers and opportunities.
Providing daily updates via WhatsApp and email.
Helping build and manage specialist freelancer teams.
One of your main objectives will be to help reduce my workload, improve accountability and support the growth of the ADI and AML projects.

Experience with any of the following would be helpful
ChatGPT and AI tools.
Claude.
Zoom.
Canva.
PowerPoint.
HighLevel.
LinkedIn.
Social media.
Video content creation.
Online communities and memberships.

Please answer the following questions when applying
Tell me about your previous experience as an EA, PA or Operations Assistant.
Why are you interested in this role?
Have you managed freelancers or remote teams before?
How do you stay organised when managing multiple projects?
Which AI tools have you used?
What hours are you available during UK business hours?
What is your hourly rate?
Why do you think you would be a great fit for this role?
What is your favourite productivity tool and why?
Please begin your application with the words:
"AI Operations"


Paid Trial Task
The top candidates will be invited to complete a short paid trial. This may include:
Organising a list of tasks.
Following up with freelancers.
Creating a simple process or SOP.
Researching suppliers or tools.
Preparing a short daily update.

This role is ideal for somebody who wants to become a key part of a growing business and help build exciting AI projects over the coming years.