On-going Virtual Assistance for Ecommerce company

Hours: 20 hours per week

This is not a general admin role.

This role is for someone who:

thinks ahead
builds systems
executes without hand-holding
protects the founder’s time
If you need constant direction or wait to be told what to do, this role is not suitable.



What you’ll be responsible for
Building and maintaining PageFly landing pages (Shopify)
Setting up and managing ManyChat automations
Building and maintaining quizzes (shade matching, product logic)
Managing and scheduling social media content
Editing short-form video content (Reels, TikTok, Shorts)
Repurposing content across platforms to maximise reach
Organising assets, files, and SOPs
Identifying inefficiencies and suggesting improvements
Executing tasks independently once briefed


This role is ideal for someone who:
Has excellent written and verbal communication
Takes initiative and anticipates needs
Enjoys building systems and processes
Is highly organised and disciplined
Can manage multiple workstreams without overwhelm
Works calmly and independently
Is comfortable making decisions and proposing solutions


This role is NOT suitable if you:
Need constant direction
Wait for approval before acting
Avoid responsibility
Get overwhelmed easily
Prefer flexible or loosely defined roles
Don’t follow through on details


Our expectations (important)
If something is unclear, you ask — then proceed with assumptions
You summarise tasks and next steps clearly
You protect the founder’s time by thinking ahead
You don’t guess — you clarify
You care about outcomes, not just task completion


Tools you’ll work with
Shopify (PageFly)
ManyChat
Klaviyo (basic understanding helpful)
Quiz tools
Canva / CapCut / similar video editing tools
Google Workspace / Notion (or similar)