Business Systems & SaaS Setup Specialist (HR, Finance & uk law

JobArk Ltd is a UK staffing platform preparing for launch. We need an experienced systems/admin specialist to set up, secure, and streamline our digital back office. This role is focused on configuring accounts, securing shared access, and ensuring compliance – not software development.

Responsibilities:
• Set up and configure accounts for:
• Google Workspace (emails, shared drives, staff accounts)
• Xero (finance & payroll)
• PandaDoc (contracts & policies)
• Dropbox (structured storage with permissions)
• ClickSend (messaging)
• TrustID (Right to Work checks)
• Zapier (automation layer)
• Implement 1Password Business (or similar) for secure team login management.
• Create folder structures & permissions for HR, finance, admin, and staff docs.
• Standardise naming conventions, password security, and 2FA.
• Ensure workflows are GDPR and UK compliance ready.
• Provide a handover guide so our team can operate smoothly.

Requirements:
• Proven experience setting up SaaS tools for UK businesses.
• Strong understanding of HR, compliance, and finance workflows.
• Ability to advise on best practice for data security & access management.
• Excellent communication and documentation skills.

Preferred:
• UK-based or strong knowledge of UK compliance.
• Prior experience with staffing, HR, or recruitment businesses.

Deliverable:
A fully configured, secure, and documented back office system for JobArk Ltd.