Admin assistance regular support – highly experienced in Asana

Admin Assistant needed to support in all areas of this business. MUST BE highly experienced in using Asana.

We are after an individual who shows initiative, is highly organised and can be responsive. UK working hours between 8-6pm are preferable.

We're looking for regular support with a growing number of hours, if you are interested and meet all requirements please provide a quote for:
– 5 hours per week
– 15 hours per week
– 25 hours per week

Please also outline in your quote how you believe you can help us with our business and what you will bring to the team.

Tasks include (but not limited to):
– Asana setting up and streamlining workflows and tasks
– Documenting and streamlining processes and operations
– Daily monitoring and replying to Linkedin automated campaigns
– Searching for online tenders including:
• Monitoring, searching and reviewing Google alerts and tender portals against our criteria
• Writing a synopsis for tenders that match our criteria (filling out our template)
• Launching our Asana tender workflow for approved tenders
• Filling out the standard questionnaire, digitally signing any documents
• Proofreading the tender submission
• Submitting the tender on the portal
• Checking for results, logging any feedback

– Uploading images to Google My Business
– Scheduling social media content, writing image descriptions, adding hashtags
– Collating missing receipts and expenses, liaising with bookkeeper
– Chasing overdue invoices
– Transcribing notes and meeting minutes
– Content input for websites (training will be provided)
– Collating information and research for brand audits, articles, SEO, PR, networking, marketing, social media and business development
– Proofreading e.g. presentations, tender submissions, blog articles
– setting up company profiles on directories
– Logging all new contacts in Pipedrive and keeping the CRM up to date
– Diary management: Book meetings, calls and arrange travel (within 1 hour of request)
– Booking events and team socials
– Creating spreadsheets with automated cells (Google sheets)
– Ordering office supplies
– Arranging deliveries, postage, booking couriers
– Logging team holidays and absences etc
– Inbox triaging, monitoring and replying
– On-boarding new clients
– Sending out contracts, checking contractor availability
– Posting jobs, shifting applicants, arranging interviews, reference checking
– Helping to on-board new team members, interns, external suppliers and clients
– Ad-hoc tasks
– Directors personal tasks, life admin support

Systems to be used:
– Apple Mac ideally so no compatibility issues (not essential)
– Asana for all daily, weekly, monthly tasks, workflows and all internal communications
– Google drive – for all files (Google: docs, slides and forms) + Microsoft: Word
– Sprout social – used for scheduling all social media content (training will be provided)
– Pipedrive – CRM for storing all contact details, notes on suppliers, contractors and clients.
– Google calendar / Zoom – for booking online meetings
– Leadeth / sales navigator – for automated Linkedin campaigns (training will be provided)