Finance Manager- Payroll and Purchase Ledger

  • Posted:
  • Proposals: 1
  • On-site in London, GB
  • #671363
  • Expired
Tames A. has already sent a proposal.
  • 1


Experience Level: Intermediate
Estimated Job duration: Ongoing
Highjam is a young, busy and fun Marketing agency specialising in Experiential Marketing. We are currently going through a period of growth and have recently made significant investment into the business to ensure the sustained growth of the business.
We are looking for an individual to take on a section of our financial administration, initially working on payroll matters, employee wage queries and purchase ledger with the potential to broaden the range of responsibilities and grow the role (and therfore hours) dependent on business requirements and the candidate’s agreement/availability.
As we are a small company there are a certain amount of tasks which wouldn’t come under the same role in a larger agency. The employee will view this as an opportunity to gain further skills and be willing to ‘pitch in’ and make suggestions for the benefit of the business.
Essential attributes
The key attributes this post holder will need are:
 Eye to detail; thorough and takes pride in their work
 Organised; able to manage own workload even when busy
 High standards; always complete tasks to best of their ability
 Good attitude; team player and willing to contribute to success of company

Working hours: This position would initially be for one day (approx. 8 hours) per week, which can be completed over one, two or three days. Once agreed these days should be regular each week.

Job Role
The role is as follows but not limited to the following:
Personality & Knowledge:
 PAYE Payroll experience is essential. Purchase ledger experience preferable
 Team player. Organized. Tenacious. Eye to detail. Dedicated. Good PC skills
 Able to manage own workload and hours
 Able to prioritise and report into manager on a weekly basis
 Knowledge of KashFlow or similar accounting software
 Good communication skills for phone and email queries
 Willing to be involved in team activities and occasional socials

Staff (External) Payroll:
 Ensuring all Account Managers (colleagues within the office) have signed off campaign dates from previous month by agreed deadline each month
 Download PAYE payroll and Expense payments from employee management software
 Send payments to bank via fax or online BACs transfer
 Complete RTI reporting
 Add payroll payments to finance programme (KashFlow)
 Be point of reference for any external staff pay queries. Manage any issues, queries or discrepancies with
support from line manager. Report to MD as necessary
 Compile monthly internal payroll. Administer bonuses & salary sacrifice as required
 Process payroll / Send payroll to external payroll supplier (Currently using an outsourced Payroll supplier.
Dependent on whether successful candidate can bring this in house).
 Complete RTI reporting or check RTI via HMRC website if payroll is outsourced (Dependent on whether
successful candidate can bring this in house)
 Complete NEST pension monthly reporting using online portal
 Process new starter documentation and ID and include new starter in payroll as required
 Process leaver documentation and reconciliation of outstanding wages/ holidays at termination of contract
 Add payroll, HMRC and NEST payments to finance programme
 Be point of reference for any staff pay queries. Manage any issues, queries or discrepancies with Account Managers
 Record holiday and employee absence using excel spreadsheet
 Dispatch P60s to all staff (annual task).
Purchase ledger– Full training will be provided and ongoing support of MD
 Reconcile invoices on our accounting system (KashFlow) monthly. Account Managers/ Office Manager
should upload all invoices on to KF.
 Ensure all purchase are entered into KashFlow correctly and are approved by appropriate Account
Manager/ Director. Liaise with Account Managers (internal colleagues) and Office Manager to ensure
finance administration is completed correctly
 Suggest methods of improvement.
 Reconcile credit card (Amex) monthly and bank statements weekly
Financial Admin Tasks- Full training will be provided and ongoing support of MD
 Monitor spend and identify overspend with support from Line manager. Review process and potentially
put changes in place to improve efficiency or efficacy
 Run VAT reports
 Manage change over to new bank account (April 2015)
 Run monthly board reports

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