Ai software contractor portal development

UK-BASED DEVELOPER REQUIRED – SUBCONTRACTOR DATABASE & COMPLIANCE PORTAL

NWI Reactive Ltd is a UK reactive maintenance business managing a nationwide network of 500+ subcontractors.

We currently manage our network through spreadsheets and manual processes and want a secure, simple web-based subcontractor database, onboarding and compliance portal.

We are a small business with four office employees and are interested in AI-assisted/low-code development where appropriate to keep development and ongoing costs commercially sensible.

We are not specifying the technology or platform and welcome recommendations.

UK-BASED DEVELOPERS ONLY PLEASE.

CORE PURPOSE

Our coordinators need to quickly search our subcontractor database by:

Trade + Location/Postcode + Compliance Status

Example:
Drainage + PR7/North West + Compliant

Results should show:
Company | Coverage | Compliance | Contact | Phone | Email | Call-Out | Hourly Rate

Our team will then contact subcontractors using our existing business systems.

CORE REQUIREMENTS

- Import existing 500+ subcontractor Excel database
- Central contractor profiles
- Multiple contacts per company
- Multiple trades per contractor
- Multiple regions/postcode coverage areas
- Call-out/hourly rates
- Fast search by trade, location and compliance
- Contact details visible in search results
- Online new subcontractor application/PQQ
- NWI approval/rejection/request-information workflow
- Secure subcontractor self-service portal
- Contractors can update their own details
- Compliance document uploads
- Document issue/expiry dates
- Trade-specific compliance requirements
- Automatic expiry monitoring/reminders
- Clear Compliant/Non-Compliant status
- Show why a contractor is non-compliant
- Secure staff access
- Contractors can only access their own information
- Mobile-friendly contractor portal
- Excel/CSV data export
- NWI Reactive branding

COMPLIANCE

Different trades require different documents/accreditations and we need to configure these requirements ourselves.

A contractor profile should clearly show, for example:

NON-COMPLIANT
Public Liability – EXPIRED
Employers Liability – VALID
CHAS – EXPIRED

The contractor should be able to upload replacement documents. NWI then reviews/approves them and the compliance status updates.

NOT REQUIRED

We do not require job management, quotation management, CRM, invoicing, accounting, payroll, scheduling, fleet management, timesheets, performance ratings, complex reporting or a customer portal.

DEVELOPER REQUIREMENTS

We are looking for a UK-based freelancer or small UK development business. Please confirm where in the UK you are based and whether development will be completed by you/your UK team.

Please refer us to relevant examples within your PeoplePerHour portfolio if available.

QUOTATION

Please provide:

- Proposed technology/platform
- Fixed build cost
- Any recommended development phases
- Total anticipated cost to reach a fully live system
- Estimated delivery timescale
- Ongoing monthly/annual costs
- Hosting/database/storage costs
- Software/licence costs
- Maintenance/support costs
- What post-launch support is included

We want to understand the true total cost of ownership before appointing a developer.

We are particularly interested in economical solutions using AI-assisted development, low-code or other modern development methods where appropriate, but security and reliability are essential.

DATA & OWNERSHIP

NWI must retain ownership and control of its subcontractor data and be able to export it.

Please explain your proposed hosting, database and application ownership arrangements as part of your proposal.

WHEN RESPONDING

Please start your proposal with "NWI PORTAL" and confirm:

1. Where in the UK are you based?
2. Have you built a similar database/portal?
3. What technology would you recommend?
4. Can you import 500+ Excel records?
5. Can contractors have multiple contacts, trades and coverage areas?
6. Can we search trade + postcode/location + compliance simultaneously?
7. Can contractors securely maintain their own details/documents?
8. Can compliance automatically change based on expired/missing documents?
9. Can compliance requirements vary by trade?
10. Can expiry reminders be automated?
11. Can NWI amend trades/compliance requirements ourselves?
12. What is your fixed build price?
13. What ongoing costs should we expect?
14. What is your delivery timescale?
15. What support is included?

We prefer written communication through PeoplePerHour during the quotation process.

END GOAL

A job arrives requiring Drainage in PR7.

Our coordinator searches:

Drainage + PR7/North West + Compliant

Within seconds we see suitable subcontractors, their compliance status, contact details and rates.

That is fundamentally what we need the platform to achieve.